Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

RFP - PROVISION OF ELECTRICAL MAINTENANCE SERVICES FOR OFFICE AND RESIDENTIAL PROPERTIES BHC LUSAKA

FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE

This public procurement record has 1 release in its history.

Tender

29 Jun 2026 at 13:44

UK4 - Tender Notice
Summary of the contracting process

The Foreign, Commonwealth and Development Office, based in London, has initiated an open tender for the provision of electrical maintenance services at the British High Commission in Lusaka, Zambia. The services will include maintenance for both office and residential properties, covering three storeys of office space and 16 residential structures. The procurement process is in the tender stage, with the end date for submission set for 17th July 2026. The contract, valued at £68,000, is set under the industry category of repair and maintenance services for electrical installations. Commencing on 1st September 2026, the contract is for two years with a potential two-year extension, depending on performance. Interested parties are required to submit their tenders through detailed electronic submission, with an enquiry period ending on 7th July 2026.

This tender presents a significant opportunity for businesses specialising in electrical installation maintenance, offering a chance to secure a substantial contract with a central government department. Companies with expertise in preventative and reactive maintenance, as well as emergency electrical services, will find this tender particularly well-suited to their capabilities. The focus on compliance with British Standards and health and safety regulations suggests that firms with a strong track record in regulatory and safety compliance will have a competitive edge. The inclusion of both technical and commercial evaluation criteria also provides an opportunity for companies to compete on both the quality of their service offerings and the cost-effectiveness of their bids. This could ultimately drive business growth and expand their portfolio within the public sector.

How relevant is this notice?

Notice Information

Notice Title

RFP - PROVISION OF ELECTRICAL MAINTENANCE SERVICES FOR OFFICE AND RESIDENTIAL PROPERTIES BHC LUSAKA

Notice Description

The British High Commission (BHC) in Lusaka requires the provision of a comprehensive electrical maintenance service covering both its office premises and residential estate. The estate includes a three-storey office building and approximately 16 residential properties located across Lusaka. Scope of Services The Contractor shall provide a full range of electrical services, including Preventative Maintenance: Routine inspection, testing, and servicing of electrical systems, distribution boards, wiring, and equipment Identification and rectification of defects to ensure continued safe operation Scheduled maintenance activities in accordance with recognised standards Reactive Maintenance: Fault finding, diagnostics, and repair of electrical failures Replacement of faulty components such as wiring, switches, sockets, breakers, and lighting Restoration of electrical services within defined response times Emergency Services: Provision of a 24-hour on-call service Immediate response (within 2 hours) to critical faults such as power outages or safety risks Minor Works and Installations: Installation, upgrade, or modification of electrical systems and components Execution of minor improvement works as required Testing, Inspection, and Certification: Carrying out electrical testing using appropriate equipment Providing certification and reports for all completed works The workload will include a mix of: Planned preventative maintenance Reactive callouts and emergency interventions The exact volume of work cannot be predetermined and may vary; bidders must allow for intermittent and potentially fluctuating workloads. Service Delivery Requirements The Contractor shall: Provide all required labour, tools, equipment, and materials necessary to carry out the works Ensure services are delivered by qualified and competent personnel Work closely with the Technical Works Supervisor and Estates Team to plan and execute works Deliver services in occupied premises, ensuring minimal disruption to occupants Maintain high standards of workmanship, safety, and reliability Standards and Compliance All works must comply with: BS 7671 (18th Edition Wiring Regulations) Applicable British Standards and Codes of Practice Relevant Health & Safety legislation and local regulations Performance Requirements The Contractor must: Meet agreed callout response times (including urgent, routine, and planned works) Provide regular reporting and documentation, including certification for completed work Ensure proper site management, including protection of property, reinstatement, and clean-up after works Contract Duration The contract will be for an initial period of two (2) years, with the option to extend for an additional period of up to two years, subject to satisfactory performance of the Contractor.

Lot Information

Lot 1

Renewal: 24 months extension subject to satisfactory performance following an annual review of the Contractor's performance

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bf3e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060823-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50711000 - Repair and maintenance services of electrical building installations

Notice Value(s)

Tender Value
£68,000 Under £100K
Lots Value
£68,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jun 20262 weeks ago
Submission Deadline
17 Jul 20261 day to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FOREIGN, COMMONWEALTH AND DEVELOPMENT OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06bf3e-2026-06-29T14:44:29+01:00",
    "date": "2026-06-29T14:44:29+01:00",
    "ocid": "ocds-h6vhtk-06bf3e",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXRR-8771-PHVX",
            "name": "Foreign, Commonwealth and Development Office",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXRR-8771-PHVX"
            },
            "address": {
                "streetAddress": "King Charles Street",
                "locality": "London",
                "postalCode": "SW1A 2AH",
                "country": "ZA",
                "countryName": "South Africa",
                "region": "ZA"
            },
            "contactPoint": {
                "name": "Goitse Mlangeni",
                "email": "goitse.mlangeni@fcdo.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXRR-8771-PHVX",
        "name": "Foreign, Commonwealth and Development Office"
    },
    "tender": {
        "id": "ocds-h6vhtk-06bf3e",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "RFP - PROVISION OF ELECTRICAL MAINTENANCE SERVICES FOR OFFICE AND RESIDENTIAL PROPERTIES BHC LUSAKA",
        "description": "The British High Commission (BHC) in Lusaka requires the provision of a comprehensive electrical maintenance service covering both its office premises and residential estate. The estate includes a three-storey office building and approximately 16 residential properties located across Lusaka. Scope of Services The Contractor shall provide a full range of electrical services, including Preventative Maintenance: Routine inspection, testing, and servicing of electrical systems, distribution boards, wiring, and equipment Identification and rectification of defects to ensure continued safe operation Scheduled maintenance activities in accordance with recognised standards Reactive Maintenance: Fault finding, diagnostics, and repair of electrical failures Replacement of faulty components such as wiring, switches, sockets, breakers, and lighting Restoration of electrical services within defined response times Emergency Services: Provision of a 24-hour on-call service Immediate response (within 2 hours) to critical faults such as power outages or safety risks Minor Works and Installations: Installation, upgrade, or modification of electrical systems and components Execution of minor improvement works as required Testing, Inspection, and Certification: Carrying out electrical testing using appropriate equipment Providing certification and reports for all completed works The workload will include a mix of: Planned preventative maintenance Reactive callouts and emergency interventions The exact volume of work cannot be predetermined and may vary; bidders must allow for intermittent and potentially fluctuating workloads. Service Delivery Requirements The Contractor shall: Provide all required labour, tools, equipment, and materials necessary to carry out the works Ensure services are delivered by qualified and competent personnel Work closely with the Technical Works Supervisor and Estates Team to plan and execute works Deliver services in occupied premises, ensuring minimal disruption to occupants Maintain high standards of workmanship, safety, and reliability Standards and Compliance All works must comply with: BS 7671 (18th Edition Wiring Regulations) Applicable British Standards and Codes of Practice Relevant Health & Safety legislation and local regulations Performance Requirements The Contractor must: Meet agreed callout response times (including urgent, routine, and planned works) Provide regular reporting and documentation, including certification for completed work Ensure proper site management, including protection of property, reinstatement, and clean-up after works Contract Duration The contract will be for an initial period of two (2) years, with the option to extend for an additional period of up to two years, subject to satisfactory performance of the Contractor.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50711000",
                        "description": "Repair and maintenance services of electrical building installations"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "ZM",
                        "country": "ZM",
                        "countryName": "Zambia"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 68000,
            "amount": 68000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "https://fco.bravosolution.co.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-07-17T16:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-07-07T14:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 68000,
                    "amount": 68000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2028-08-31T23:59:59+01:00",
                    "maxExtentDate": "2030-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "24 months extension subject to satisfactory performance following an annual review of the Contractor's performance"
                },
                "awardCriteria": {
                    "description": "Award Decision Methodology The contract will be awarded to the bidder submitting the Most Advantageous Tender (MAT), based on a balanced evaluation of technical (quality) and commercial (price) criteria. Evaluation Approach All compliant tenders will be evaluated in two stages: Technical Evaluation (60%) Technical submissions will be assessed against predefined criteria, including: Methodology & Control Compliance & quality assurance Resources & References Risks & Contingencies Customer service Health & safety Each criterion will be scored on a scale of 0 to 4 (0 = non-compliant, 4 = excellent), and scores will be weighted according to their allocated percentage. A minimum technical pass mark must be achieved for the tender to proceed to full evaluation. Commercial Evaluation (40%) Commercial submissions will be assessed based on the total evaluated price, submitted in the prescribed format. The lowest priced compliant bid will receive the highest score, with other bids scored proportionally relative to the lowest price. Final Award Decision The final score will be calculated by combining the weighted technical score (60%) and the weighted commercial score (40%). The contract will be awarded to the highest overall scoring compliant bidder, subject to meeting all mandatory requirements and demonstrating sufficient financial and operational capability."
                }
            }
        ],
        "documents": [
            {
                "id": "060823-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/060823-2026",
                "datePublished": "2026-06-29T14:44:29+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}