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Hard FM Services

Office for Students

This public procurement record has 3 releases in its history.

Award

27 Oct 2026 at 12:35

UK6 - Contract Award Notice
Tender

04 Aug 2026 at 12:44

UK4 - Tender Notice
Planning

30 Jun 2026 at 10:43

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Office for Students is buying comprehensive hard facilities management services for its Bristol office, to keep the premises safe, operational and compliant with statutory, regulatory and best-practice requirements. The work covers service delivery and administration, planned maintenance and compliance, security, and reactive and quoted maintenance. The provider must coordinate all services in scope, including work carried out by subcontractors, and ensure obligations are met. This is building and facilities management services. The delivery location is Bristol. The procurement is suited to suppliers able to manage a range of building services under one coordinated arrangement, rather than providers offering only an isolated maintenance task.

The procurement is complete and the contract has been awarded to Shield Mechanical Electrical & Facilities Services Ltd. The award date was 27 October 2026 and the awarded value is £500,000 excluding VAT (£600,000 including VAT). The contract period runs from 1 March 2027 to 28 February 2030, with two possible 12-month renewals and a maximum end date of 29 February 2032. The single-lot procurement used an open procedure. Bids were assessed on quality, weighted at 60%, and price, weighted at 40%. The contract award reflects the supplier selected through that evaluation; the award is listed as pending. Twelve bids reached the final stage, including eight from SMEs.

This award shows the Office for Students’ Bristol premises require a coordinated hard facilities management service covering planned compliance work, security and responsive repairs, as well as administration and oversight of subcontractors. Suppliers competing for similar requirements should be able to demonstrate capacity to manage several service lines together, maintain safe and operational office premises, and control delivery against statutory, regulatory and contractual obligations. Experience organising subcontractors and handling both scheduled and reactive maintenance is directly relevant. Quality carried more weight than price in the evaluation, so credible evidence of service management, compliance systems and reliable delivery would matter alongside competitive pricing. The final-stage competition included eight SME bids, showing that smaller suppliers participated, though the scope calls for broad operational coordination.

How relevant is this notice?

Notice Information

Notice Title

Hard FM Services

Notice Description

The requirement is for the provision of a comprehensive Hard FM service to ensure that our Bristol office remains safe, fully operational and compliant with statutory, regulatory and best-practice standards. The services are to include:- Service delivery and administration, Planned Maintenance and compliance, Security Services, Reactive and quoted maintenance. The supplier shall be responsible for coordinating all services within scope, including those delivered by Sub-Contractors, and ensuring that statutory, regulatory and contractual obligations are met.

Planning Information

Please see Pre-market engagement document attached. Suppliers are invited to attend group site visits of the premises to be maintained, prior to the tender being released. Suppliers are asked to register to attend the site visit on Thursday 23rd July 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bfd0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/101514-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£625,000 £500K-£1M
Lots Value
£625,000 £500K-£1M
Awards Value
£500,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
27 Oct 2026Today
Submission Deadline
4 Sep 2026Expired
Future Notice Date
4 Aug 2026Expired
Award Date
27 Oct 2026Today
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Office for Students
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8SR
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLK1 Gloucestershire, Wiltshire and Bristol/Bath area
Local Authority
South Gloucestershire
Electoral Ward
Stoke Gifford
Westminster Constituency
Filton and Bradley Stoke

Supplier Information

Number of Suppliers
1
Supplier Name

SHIELD MECHANICAL ELECTRICAL & FACILITIES SERVICES LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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