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Hard FM Services

Office for Students

This public procurement record has 2 releases in its history.

Tender

04 Aug 2026 at 12:44

UK4 - Tender Notice
Planning

30 Jun 2026 at 10:43

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Office for Students is procuring comprehensive hard facilities management services for its Bristol office. The requirement is intended to keep the premises safe, operational and compliant with statutory, regulatory and best-practice standards. The scope covers service delivery and administration, planned maintenance and compliance, security services, and reactive and quoted maintenance. The appointed supplier will coordinate all services within scope, including work delivered by subcontractors, and will manage the related statutory, regulatory and contractual obligations. This is a building and facilities management services contract, with delivery at the Office for Students’ Bristol premises. It is a services opportunity suited to organisations able to provide a coordinated facilities management solution rather than a single, isolated maintenance service.

The procurement has reached tender: the buyer invited offers through an open procedure. Bids were to be submitted electronically through the Delta eSourcing platform by 4 September 2026 at 10:00. The expected award decision date is 27 October 2026. The contract is scheduled to run from 1 March 2027 to 28 February 2030, with renewal options of 12 months plus a further 12 months, allowing a maximum end date of 29 February 2032. There is one lot. Its estimated value is £625,000 excluding VAT, or £750,000 including VAT. Evaluation is based on 40% price and 60% quality. Electronic bids are allowed in English.

This opportunity suits facilities management providers, including SMEs, that can take responsibility for a broad range of hard FM services at a Bristol office. Strong candidates will be able to plan and administer service delivery, manage planned maintenance and statutory compliance, provide security services, and respond to reactive and quoted maintenance requirements. The requirement also suits suppliers with the operational capacity to coordinate subcontractors and control their work within the overall service model. Capability in maintaining safe, operational premises and meeting statutory, regulatory and contractual obligations will be central to delivery. Providers offering an integrated team covering maintenance, compliance, security, administration and subcontractor management are likely to be well placed to compete.

How relevant is this notice?

Notice Information

Notice Title

Hard FM Services

Notice Description

The requirement is for the provision of a comprehensive Hard FM service to ensure that our Bristol office remains safe, fully operational and compliant with statutory, regulatory and best-practice standards. The services are to include:- Service delivery and administration, Planned Maintenance and compliance, Security Services, Reactive and quoted maintenance. The supplier shall be responsible for coordinating all services within scope, including those delivered by Sub-Contractors, and ensuring that statutory, regulatory and contractual obligations are met. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Bristol:-Building-and-facilities-management-services./572YP856ZD To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/572YP856ZD

Planning Information

Please see Pre-market engagement document attached. Suppliers are invited to attend group site visits of the premises to be maintained, prior to the tender being released. Suppliers are asked to register to attend the site visit on Thursday 23rd July 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06bfd0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073679-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£625,000 £500K-£1M
Lots Value
£625,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Aug 20263 weeks ago
Submission Deadline
4 Sep 20262 weeks to go
Future Notice Date
4 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Office for Students
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8SR
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLK1 Gloucestershire, Wiltshire and Bristol/Bath area
Local Authority
South Gloucestershire
Electoral Ward
Stoke Gifford
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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