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Civic Quarter Project - Removals and Storage Services

Cambridge City Council

This public procurement record has 3 releases in its history.

Tender

11 Aug 2026 at 11:29

UK4 - Tender Notice
PlanningUpdate

01 Jul 2026 at 14:32

UK2 - Preliminary Market Engagement Notice
Planning

30 Jun 2026 at 17:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cambridge City Council is procuring a comprehensive removals, transportation, storage and reinstatement service for its Civic Quarter Project. The work supports refurbishment of the Guildhall and the Corn Exchange in Cambridge. It covers the safe decant of heritage items, artwork, antiques, furniture, technical equipment and general operational items from both buildings; appropriate packing, protection and cataloguing; transport to off-site storage; secure, dry storage with consistent environmental conditions; and, after refurbishment, phased return, unpacking and positioning within the refurbished buildings. This is a services requirement combining relocation with the handling and preservation of historical or valuable assets. The council requires one supplier to plan and deliver the decant and subsequent reinstatement in accordance with its directions throughout the project.

The procurement has reached tender: Cambridge City Council invited offers through a below-threshold open competition. Enquiries could be submitted until 27 August 2026 at 23:59, and bids were due by 4 September 2026 at 12:00. The contract is scheduled to run from 1 October 2026 to 1 April 2029, with a possible continuation of services until 30 September 2029. The estimated value is £75,000 excluding VAT, or £90,000 including VAT. There is one lot, and the opportunity is evaluated on 60% quality and 40% price. Electronic submission is allowed. The estimated budget was updated during the process. The requirement is suitable for small and medium-sized enterprises, and the contract includes a renewal option for continuation of services.

This opportunity suits a removals and storage specialist able to manage a complex decant involving two significant civic buildings and a phased reinstatement after refurbishment. The successful supplier must demonstrate experience of handling heritage and technical assets, as well as planning and delivering complex decant projects. It must be able to pack and protect varied items, catalogue them where necessary, arrange transport, and provide secure, dry off-site storage with consistent environmental conditions for the refurbishment period. British Association of Removers accreditation is a mandatory requirement, so accredited firms are best placed to compete. Suppliers will also need the operational capability to return, unpack and position items safely within refurbished premises in phases directed by Cambridge City Council. The requirement is identified as suitable for SMEs.

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Notice Information

Notice Title

Civic Quarter Project - Removals and Storage Services

Notice Description

The Civic Quarter Project includes the refurbishment of two significant Council assets, the Guildhall and the Corn Exchange. To facilitate the refurbishment works, the Council requires a comprehensive removals, transportation, storage and reinstatement service covering a wide range of assets including heritage items, artwork, antiques, furniture, technical equipment and general operational items. The Council is seeking a supplier with demonstrable experience of managing complex decant projects, handling heritage and technical assets and providing secure, dry storage facilities with consistent environmental conditions. Accreditation with the British Association of Removers (BAR) is a mandatory requirement. The successful supplier will be responsible for planning and delivering the safe decant of items from both buildings that are required to be stored offsite whilst refurbishment works are carried out. The supplier is to ensure all items are appropriately packed, protected, catalogued where necessary, transported and stored securely, throughout the refurbishment period. Following completion of the refurbishment works, the successful supplier will be required to return, unpack and position all items within the refurbished buildings, on phased basis as directed by the Council.

Planning Information

Market Engagement This exercise is a preliminary market engagement. Interested suppliers are not required to submit detailed proposals at this stage. Suppliers are invited to: Register their interest via this portal: https://procontract.due-north.com/Home/About Provide proof of accreditation with the British Removals Association Optionally provide a brief overview of relevant experience or suitability for the project

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c0a2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076132-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

98 - Other community, social and personal services

CPV Codes

92520000 - Museum services and preservation services of historical sites and buildings

98392000 - Relocation services

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
£90,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20262 weeks ago
Submission Deadline
4 Sep 20262 weeks to go
Future Notice Date
17 Jul 2026Expired
Award Date
Not specified
Contract Period
1 Oct 2026 - 1 Apr 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cambridge City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB2 1BY
Postcode Area
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Cambridge
Electoral Ward
Market
Westminster Constituency
Cambridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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