TD2318 - Concessions Contract for the Operation of Derby City Council Markeaton Park Catering Outlets

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06c122-2026-07-01T12:27:55+01:00",
    "date": "2026-07-01T12:27:55+01:00",
    "ocid": "ocds-h6vhtk-06c122",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQVM-1383-ZBXP",
            "name": "Derby City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQVM-1383-ZBXP"
            },
            "address": {
                "streetAddress": "The Council House - Corporation Street",
                "locality": "Derby",
                "postalCode": "DE1 2FS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF11"
            },
            "contactPoint": {
                "email": "procurement@derby.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.derby.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQVM-1383-ZBXP",
        "name": "Derby City Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "Preliminary market engagement notice 2025/S 000-057026 was published on 16th September 2025 for the Authority's planned Tender for the \"Management of Derby City Council Leisure Centres\". The Scope included Derby Arena; Springwood Leisure Centre; and potentially the Waterside Cafe, community room and sports facilities at Alvaston Park, and the Orangery and Kiosks at Markeaton Park. These facilities have now been separated into individual tenders so the UK2 notice is connected to the largest tender, the outsourcing of Derby Arena."
    },
    "tender": {
        "id": "TD2318 (DN813988)",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "TD2318 - Concessions Contract for the Operation of Derby City Council Markeaton Park Catering Outlets",
        "description": "Derby City Council (the Council) is undertaking this procurement to establish a concessions contract for the operation of Derby City Council Markeaton Park catering outlets (the \"Outlets\"). The scope of the Contract will include the management of: * The Orangery Cafe and * The Kiosk (the \"Outlets\"). This procurement is not divided into Lots. The Council does not consider that subdivision into lots would be appropriate, as this could risk tendering the execution of the Contract excessively technically difficult or expensive, and the need to coordinate different operators for the lots could seriously risk undermining the proper performance of the Contract and achievement of the Services' outcomes. The Council wishes to achieve the following outcomes for the services: * Establish a long-term partnership with an experienced operator * Enhance the existing catering offer at the Parks. * Offer a range of meals, snacks and beverages which address the needs of the customers and user groups of the park, reflecting current trends with daily specials and seasonal variations. * Promote healthy food and beverage options ensuring clear labelling of products. * Provide a responsive catering service for park activities and events. * Maintain a minimum Food Hygiene Rate of Four (4) * Offer added value to the overall park offer by attracting new customers and increasing footfall. * Financial stability for the Outlets through reduced costs and increased income due to a more commercial approach It is anticipated that the Contract will commence in December 2026. The estimated value of the contract over the maximum 20 year term is PS10m. This has been calculated based on the total turnover estimated to be generated by the Operator at the Catering Outlets over the maximum 20 year term.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55330000",
                        "description": "Cafeteria services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55520000",
                        "description": "Catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 12000000,
            "amount": 10000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Stage 1 - Invitation to Participate The Council will publish a Procurement Notice and issue the Invitation to Tender (ITT) at the commencement of the procurement. The ITT applies to all stages of the Competitive Flexible Procedure and sets out the structure, requirements and rules for each stage. The ITT remains in force throughout the procedure, subject to any refinements or updated documents issued by the Council. The Council does not intend to re-issue the ITT at each stage. In Stage 1, suppliers will be required to complete a response to the Procurement Specific Questionnaire (PSQ). Responses to the PSQ will be assessed against the stated conditions of participation as detailed in the ITT Part One - Process Overview and associated assessment methodology. The Council intends to limit the number of participating suppliers invited to submit a Final Tender at Stage 2 to a maximum of four (4) suppliers. Stage 2 - Invitation to Submit Final Tenders In Stage 2, suppliers will be invited to submit final tenders. The Council will seek to award the Contract to the supplier which submits the most advantageous tender. Progression between stages will be managed through formal invitations issued via the E-Procurement System. Each invitation will confirm the stage, documents in force, submission requirements and timetable. Progression is not automatic. Further Details on the assessment criteria and shortlisting arrangements can be found in Part One - Process Overview of the tender pack. Documents are available at www.eastmidstenders.org Please search for TD2318 Please note: we will only accept expressions of interest through the e-tendering system."
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "concession"
        ],
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Further details are in the tender pack on https://www.eastmidstenders.org/ Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 noon on 29th July 2026. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline to submit clarification questions is 12:00 noon on 17th July 2026. The deadline for returns is 00:00 midnight on 30th July 2026. Documents are available at www.eastmidstenders.org (https://www.eastmidstenders.org) Please search for TD2318 or DN813988. Please note: we will only accept expressions of interest through the e-tendering system. PLEASE NOTE WE ARE ONLY COMMENCING STAGE ONE SO NOT ALL DOCUMENTS ARE AVAILABLE AT THIS STAGE",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-07-30T00:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-07-17T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-10-05T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 12000000,
                    "amount": 10000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "Price 50 points Quality 40 points Social Value 10 points",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "50 points"
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40 points"
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "10 points"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Set out in ITT Part One - Process Overview document."
                        },
                        {
                            "type": "technical",
                            "description": "Set out in ITT Part One - Process Overview document."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-12-01T00:00:00Z",
                    "endDate": "2036-11-30T23:59:59Z",
                    "maxExtentDate": "2046-11-30T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "An additional 10 years extension available at the discretion of the Council, resulting in a maximum term of 20 years."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Further details are in the tender pack on https://www.eastmidstenders.org/ Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 noon on 29th July 2026. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline to submit clarification questions is 12:00 noon on 17th July 2026. The deadline for returns is 00:00 midnight on 30th July 2026. Documents are available at www.eastmidstenders.org (https://www.eastmidstenders.org) Please search for TD2318 or DN813988. Please note: we will only accept expressions of interest through the e-tendering system. PLEASE NOTE WE ARE ONLY COMMENCING STAGE ONE SO NOT ALL DOCUMENTS ARE AVAILABLE AT THIS STAGE",
                "url": "https://www.eastmidstenders.org/"
            },
            {
                "id": "061675-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/061675-2026",
                "datePublished": "2026-07-01T12:27:55+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}