Cambridgeshire County Council Cleaning & Grounds Maintenance Framework

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06c168-2026-07-01T14:25:14+01:00",
    "date": "2026-07-01T14:25:14+01:00",
    "ocid": "ocds-h6vhtk-06c168",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJVB-3262-VGVJ",
            "name": "Cambridgeshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJVB-3262-VGVJ"
            },
            "address": {
                "streetAddress": "New Shire Hall Emery Crescent Enterprise Campus,",
                "locality": "Alconbury Weald, Huntingdon",
                "postalCode": "PE28 4YE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH12"
            },
            "contactPoint": {
                "email": "procurementandcommercial@cambridgeshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.cambridgeshire.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJVB-3262-VGVJ",
        "name": "Cambridgeshire County Council"
    },
    "tender": {
        "id": "DN816069",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Cambridgeshire County Council Cleaning & Grounds Maintenance Framework",
        "description": "Cambridgeshire County Council have a combined Cleaning & Grounds Maintenance contract, which has been in place since 2023. This process is a re-procurement of that contract. The current contract is accessed by Fenland District Council for cleaning services, and this new process shall also be accessed by Fenland DC (only for cleaning services). The Authority wishes to appoint one Provider to provide a Cleaning and Grounds Maintenance Service to the organisation across a variety of properties within the geographical boundaries of the County of Cambridgeshire. The Provider shall be expected to undertake a comprehensive cleaning service, including routine daily cleaning of varying types of buildings, deep cleans, periodic cleans, window cleaning, provision of sanitary bins and nappy bins, barrier matting and other requirements usually associated with a contact of this type, including reactive and preventative pest control and also gritting and snow cleaning services, as well as a Grounds Maintenance service.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77000000",
                        "description": "Agricultural, forestry, horticultural, aquacultural and apicultural services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90900000",
                        "description": "Cleaning and sanitation services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH12",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 8640000,
            "amount": 7200000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Shortlisting stage The aim of this first stage is for bidders to express their interest in participating in the procurement by submitting their completed Conditions of Participation and for the Authority to use the completed Conditions of Participation to compile a shortlist of suitably experienced and qualified bidders to progress to the next stage of the CFP. Bidders are required to complete the Conditions of Participation as the first stage of this CFP. This response alongside the core information accessed from the Central Digital Platform/Find a Tender Service will be used to shortlist 5-7 bidders up to a maximum of 7. Further information is available in the Procurement Specific Questionnaire (PSQ) Guidance document. Final Tender Submission stage The aim of this final tender submission stage is for bidders to provide a completed final tender by the required deadline and for the Authority to evaluate identify the Most Advantageous Tender."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1,
                "method": "withoutReopeningCompetition",
                "type": "open",
                "buyerCategories": "This Framework is open to any city, district, borough, or other local authority within the county of Cambridgeshire, and any school, academy, university, or other educational establishment within the county of Cambridgeshire. Those identified organisations who wish to contract under this framework must first sign an Access agreement (provided by the CCC Procurement team) which will include a rebate or cost model to be agreed between CCC and the Authority. The successful provider should NOT include any allowance for a rebate when pricing any sites within this initial exercise or any additional sites, as this arrangement will solely be between CCC and the accessing body.",
                "description": "It is expected that an initial contract will last for a period of two years with two options to extend for one further year (2+1+1) and will take the form of a Framework agreement under which individual requirements for each site will be specified and priced according to a schedule of rates agreed as a result of this tender process.",
                "buyerLocationRestrictions": [
                    {
                        "gazetteer": {
                            "scheme": "GB-ITL",
                            "identifiers": [
                                "UKH12"
                            ]
                        }
                    }
                ]
            }
        },
        "submissionMethodDetails": "At the following link you can express an interest and access the tender documents: https://procontract.due-north.com/Procurer/Advert/AdvertSummary?projectId=36c37824-734f-f111-813c-005056b64545&projectStepId=4bc37824-734f-f111-813c-005056b64545",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-07-31T12:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-07-20T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-11-30T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 8640000,
                    "amount": 7200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Price evaluation is worth 50%. Full details of the price evaluation methodology can be found in the ITT documentation.",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality evaluation is worth 50%. Full details of the quality evaluation methodology can be found in the ITT documentation.",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 7
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Full details of the legal and financial capacity conditions can be found in the associated tender documents, which applicants can access via the portal."
                        },
                        {
                            "type": "technical",
                            "description": "Full details of the technical ability conditions can be found in the associated tender documents, which applicants can access via the portal."
                        },
                        {
                            "description": "Shortlisting for Tender Stage: The Authority intends to invite 5 - 7 Applicants to submit Tenders. The aim of this first stage is for bidders to express their interest in participating in the procurement by submitting their completed Conditions of Participation and for the Authority to use the completed Conditions of Participation to compile a shortlist of suitably experienced and qualified bidders to progress to the next stage of the CFP. Bidders are required to complete the Conditions of Participation as the first stage of this CFP. This response alongside the core information accessed from the Central Digital Platform/Find a Tender Service will be used to shortlist bidders up to a maximum of 7. Further information is available in the PSQ Guidance document.",
                            "forReduction": true
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is expected that an initial contract will last for a period of two years with two options to extend for one further year (2+1+1)."
                }
            }
        ],
        "lotDetails": {
            "noLotsDivisionRationale": "This procurement is not being split into Lots as a single provider is required for reasons of efficiency and to support programme delivery."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "061803-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/061803-2026",
                "datePublished": "2026-07-01T14:25:14+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2026-11-30T23:59:59Z"
                }
            ]
        }
    },
    "language": "en"
}