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Purchasing of Catering Equipment, Maintenance & Servicing

Velindre University NHS Trust

This public procurement record has 3 releases in its history.

Award

14 Sep 2026 at 08:59

UK7 - Contract Details Notice
Award

21 Aug 2026 at 10:09

UK6 - Contract Award Notice
Tender

02 Jul 2026 at 10:52

UK4 - Tender Notice
Summary of the contracting process

Velindre University NHS Trust procured commercial catering equipment and associated maintenance and servicing for the new Velindre Cancer Centre in Cardiff. The requirement supports a fully operational catering facility for patients, staff and visitors. Lot 1 covered the supply, delivery, installation, commissioning, testing and handover of the equipment, together with user training, documentation, warranties and coordination with the construction programme. Lot 2 covered servicing and maintenance of installed commercial catering equipment, including planned preventative maintenance, reactive repairs, emergency breakdown support, replacement parts, asset management, lifecycle reporting and service improvement. The work is delivered for the Trust’s new hospital facility in Cardiff and falls within catering equipment supply and specialist catering-equipment maintenance services.

The procurement is complete and was run as an above-threshold open procedure. Tenders were due by 31 July 2026, enquiries closed on 24 July 2026 and the award period ended on 1 September 2026. Two lots were awarded to catertech on 7 August 2026. Lot 1, catering equipment, was awarded at £531,342 gross (£442,785 excluding tax); its contract was signed on 3 September 2026 for 7 September 2026 to 6 September 2029, with an option to extend by two years to 6 September 2031. Lot 2, maintenance and servicing, was awarded at £31,248 gross (£26,040 excluding tax); its contract was signed on 3 September 2026 for the same period, with two one-year extensions available to 6 September 2031. Lot 1 was evaluated on quality 60% and cost 40%; Lot 2 on cost 60% and quality 40%.

This award shows a defined NHS requirement for suppliers able to combine commercial catering equipment delivery with reliable healthcare-site support. A credible competitor for a future requirement would need to supply, install, commission, test and hand over catering equipment, provide training, documentation and warranty support, and coordinate deliveries with a major construction programme. For servicing work, relevant capability includes planned preventative maintenance, reactive repairs, emergency breakdown response, replacement parts, asset registers, condition surveys, lifecycle replacement advice and continuous improvement. The service model also requires round-the-clock, year-round breakdown support, response times linked to service criticality, regular performance reporting and contract-management meetings. Experience of UK legislation, NHS standards, manufacturer guidance and health and safety compliance would be important. The procurement was identified as suitable for SMEs and voluntary, community or social enterprises.

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Notice Information

Notice Title

Purchasing of Catering Equipment, Maintenance & Servicing

Notice Description

This procurement relates to the provision of catering equipment and associated maintenance and servicing services for the new Velindre Cancer Centre (nVCC). The requirement supports the delivery of a fully operational catering facility designed to meet the needs of patients, staff and visitors within a modern healthcare environment.

Lot Information

Purchasing of Catering equipment

The requirement is to purchase catering equipment for the Nvcc hospital, some items will be required to be delivered November 2026 and the rest February - March 2027. Please note these dates are indicative and subject to change with any delays in the construction of the hospital.

Maintenance & Servicing

This Lot is for the provision of comprehensive servicing and maintenance of commercial catering equipment installed at the new Velindre Cancer Centre. The successful contractor will be responsible for delivering planned preventative maintenance (PPM), reactive maintenance, emergency breakdown support, repairs, replacement parts, asset management and lifecycle reporting to ensure all catering equipment remains safe, compliant and fully operational throughout the contract term. The service will include 24 hours a day, 7 days a week, 365 days a year breakdown support, defined response times based on service criticality, annual condition surveys, maintenance reporting, asset register updates, quarterly KPI reporting and attendance at contract management meetings. The contractor will also be required to provide recommendations for equipment lifecycle replacement and continuous service improvement. All services must be delivered in accordance with relevant UK legislation, NHS standards, manufacturer recommendations and applicable health and safety requirements. The initial contract term will be three years, with the option to extend for a further two years on a one-year-plus-one-year basis.

Renewal: 3 years + 1 + 1

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c215
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086685-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

CPV Codes

39220000 - Kitchen equipment, household and domestic items and catering supplies

39310000 - Catering equipment

50883000 - Repair and maintenance services of catering equipment

Notice Value(s)

Tender Value
£2 Under £100K
Lots Value
£2 Under £100K
Awards Value
£468,825 £100K-£500K
Contracts Value
£455,805 £100K-£500K

Notice Dates

Publication Date
14 Sep 20261 months ago
Submission Deadline
31 Jul 2026Expired
Future Notice Date
Not specified
Award Date
7 Aug 20262 months ago
Contract Period
7 Sep 2026 - 6 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Velindre University NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

catertech

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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