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Procurement of Catering equipment and Maintenance agreement

Velindre University NHS Trust

This public procurement record has 2 releases in its history.

Award

21 Aug 2026 at 10:09

UK6 - Contract Award Notice
Tender

02 Jul 2026 at 10:52

UK4 - Tender Notice
Summary of the contracting process

Velindre University NHS Trust, based in Cardiff, procured catering equipment and associated maintenance for the new Velindre Cancer Centre. The requirement covered two separate areas. Lot 1 was the complete supply, delivery, installation, commissioning, testing and handover of commercial catering equipment for production kitchens, satellite kitchens, staff facilities and public catering areas, including training, warranties and documentation. Lot 2 covered comprehensive maintenance and servicing of the installed equipment, including planned preventative maintenance, reactive repairs, emergency breakdown support, replacement parts, asset management, condition surveys, lifecycle planning and performance reporting. The work supports operational readiness, food safety, healthcare compliance, health and safety, sustainability and whole-life management of catering assets at the new hospital in Cardiff.

This completed open procedure was divided into two lots, and suppliers could tender for either or both. Catertech Services Limited was selected for both lots on 7 August 2026. Lot 1, catering equipment supply, was awarded at £442,785 excluding VAT (£531,342 gross), with a contract period from 4 September 2026 to 30 April 2027. Lot 2, maintenance and servicing, was awarded at £26,040 excluding VAT (£31,248 gross), from 4 September 2026 to 3 September 2029, with two optional one-year extensions to 3 September 2031. Lot 1 was evaluated on quality at 60% and cost at 40%; Lot 2 on cost at 60% and quality at 40%. Bids closed on 31 July 2026, enquiries on 24 July 2026, and the standstill ended on 2 September 2026. Payment terms were 30 days.

This procurement demonstrates demand from a Welsh NHS trust for specialist commercial healthcare catering infrastructure and its continuing support. A credible future competitor would need to manage the full equipment lifecycle: selecting suitable commercial kitchen equipment, coordinating deliveries with a major hospital construction programme, installing and commissioning safely, testing systems, training users, supplying documentation and warranties, and maintaining accurate asset records. For the service element, capability would need to cover planned maintenance, reactive repairs, replacement parts and round-the-clock emergency breakdown response, supported by defined response times and reliable reporting. Experience of NHS standards, UK legislation, food safety, manufacturers’ recommendations and health and safety requirements would be important. The buyer also values condition surveys, lifecycle replacement advice, continuous improvement, quarterly performance reporting and structured contract management.

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Notice Information

Notice Title

Procurement of Catering equipment and Maintenance agreement

Notice Description

Lot 1 Catering Equipment Supply, Delivery and Installation Velindre University NHS Trust is seeking a single supplier to provide, deliver, install, commission and hand over catering equipment for the new Velindre Cancer Centre (nVCC), due to open in 2027. The requirement covers production kitchens, satellite kitchens, staff facilities and public catering areas. The successful supplier will be responsible for the complete provision of equipment, including logistics, installation, testing, staff training, warranties and all associated documentation, ensuring compliance with relevant healthcare, food safety and health and safety standards. Lot 2 Catering Equipment Maintenance and Servicing Velindre University NHS Trust is seeking a single supplier to provide comprehensive maintenance and servicing of catering equipment within the new Velindre Cancer Centre (nVCC). The contract will include planned preventative maintenance, reactive repairs, breakdown support, emergency call-out services, asset management, condition surveys, lifecycle planning and performance reporting. The service will ensure all catering equipment remains safe, compliant and fully operational throughout the contract term. Combined Description (Both Lots) Velindre University NHS Trust requires the supply, delivery, installation, commissioning, maintenance and servicing of catering equipment for the new Velindre Cancer Centre (nVCC), opening in 2027. The procurement is divided into two lots: Lot 1 for the supply and installation of catering equipment, and Lot 2 for the ongoing maintenance and servicing of that equipment. The requirements support production kitchens, satellite kitchens, staff facilities and public catering areas, with a focus on operational readiness, compliance, sustainability and whole-life asset management.

Lot Information

Purchasing of Catering equipment

The requirement is to purchase catering equipment for the Nvcc hospital, some items will be required to be delivered November 2026 and the rest February - March 2027. Please note these dates are indicative and subject to change with any delays in the construction of the hospital.

Maintenance & Servicing

This Lot is for the provision of comprehensive servicing and maintenance of commercial catering equipment installed at the new Velindre Cancer Centre. The successful contractor will be responsible for delivering planned preventative maintenance (PPM), reactive maintenance, emergency breakdown support, repairs, replacement parts, asset management and lifecycle reporting to ensure all catering equipment remains safe, compliant and fully operational throughout the contract term. The service will include 24 hours a day, 7 days a week, 365 days a year breakdown support, defined response times based on service criticality, annual condition surveys, maintenance reporting, asset register updates, quarterly KPI reporting and attendance at contract management meetings. The contractor will also be required to provide recommendations for equipment lifecycle replacement and continuous service improvement. All services must be delivered in accordance with relevant UK legislation, NHS standards, manufacturer recommendations and applicable health and safety requirements. The initial contract term will be three years, with the option to extend for a further two years on a one-year-plus-one-year basis.

Renewal: 3 years + 1 + 1

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c215
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079770-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

CPV Codes

39220000 - Kitchen equipment, household and domestic items and catering supplies

39310000 - Catering equipment

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£2 Under £100K
Lots Value
£2 Under £100K
Awards Value
£468,825 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Aug 20266 days ago
Submission Deadline
31 Jul 2026Expired
Future Notice Date
Not specified
Award Date
7 Aug 20262 weeks ago
Contract Period
4 Sep 2026 - 3 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Velindre University NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

Catertech Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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