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IT Device Repair Services for Cyngor Gwynedd's Education Department

CYNGOR GWYNEDD

This public procurement record has 2 releases in its history.

PlanningUpdate

07 Jul 2026 at 09:01

UK2 - Preliminary Market Engagement Notice
Planning

06 Jul 2026 at 12:49

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cyngor Gwynedd is in the planning stages of a public procurement process for IT Device Repair Services aimed at servicing the education department. The procurement involves the repair of various educational devices, including Apple iPads, Google Chromebooks, and Windows-based laptops. A "Meet the Buyer" event is scheduled for 27 July 2026, offering potential suppliers a chance to understand the procurement requirements and engage in discussions. This meeting can be attended in person or through Microsoft Teams, with full details to be provided to interested parties. The planned start of the contract is on 1 October 2026, with a completion date set for 30 September 2029, although there is potential for renewal extending to 2031. This procurement is governed by Welsh devolved regulations and aims for a budget within the range of £200,000 to £240,000.

This tender represents a significant opportunity for businesses specialising in IT repair services, particularly those capable of handling repairs across multiple device categories, to expand their portfolio within the public sector. Small and medium-sized enterprises (SMEs) are encouraged to apply, given the procurement's division into multiple lots, allowing suppliers to bid on areas aligned with their expertise and capacity. Successful suppliers will benefit from securing a long-term public sector contract, offering both stable revenue and potential for business growth. The structured approach to market engagement is designed to increase competition and ensure comprehensive service delivery to educational institutions, thus enhancing the quality and efficiency of educational IT resources.

How relevant is this notice?

Notice Information

Notice Title

IT Device Repair Services for Cyngor Gwynedd's Education Department

Notice Description

This procurement seeks to appoint one or more suppliers for the provision of a reliable, secure, and quality-assured repair service across a diverse estate of educational devices. The scope of the requirement includes the diagnosis, repair, and return of a range of device types commonly utilised within educational settings, including Apple iPads, Google Chromebooks, and Windows-based laptops. To promote competition and enable specialist participation, the requirement will be divided into a number of separate lots. Suppliers may submit tenders for one or multiple lots, in line with their technical expertise, service capabilities, and capacity. The contracting authority reserves the right to award contracts to one or more suppliers across the respective lots, ensuring comprehensive coverage and value for money for participating educational establishments.

Planning Information

Cyngor Gwynedd will undertake a Meet the Buyer engagement event on 27 July 2026 to provide prospective suppliers with an overview of the proposed procurement and an opportunity to seek clarification on the requirement. Suppliers will be able to attend either face-to-face or via Microsoft Teams, depending on their preference. The event will provide an opportunity to discuss the proposed scope, lot structure, service requirements, and procurement timetable. Details regarding the time and venue/location for the event will be confirmed and communicated to interested suppliers in advance. The engagement process is intended to improve market awareness of the opportunity and to support the development of a competitive and informed procurement process. Information shared during the event that is relevant to the procurement will be made available to all potential bidders to ensure transparency and equal treatment.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c451
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/063463-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jul 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
13 Aug 20264 weeks to go
Award Date
Not specified
Contract Period
30 Sep 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CYNGOR GWYNEDD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAERNARFON
Postcode
LL55 1SH
Post Town
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL32 Gwynedd
Delivery Location
Not specified
Local Authority
Gwynedd
Electoral Ward
Canol Tref Caernarfon
Westminster Constituency
Dwyfor Meirionnydd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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