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Managed Payroll Services

OFFICE OF RAIL AND ROAD

This public procurement record has 1 release in its history.

Tender

07 Jul 2026 at 14:50

UK4 - Tender Notice
Summary of the contracting process

The Office of Rail and Road (ORR), a central government public authority located in London, UK, is currently in the tender stage for a contract titled "Managed Payroll Services" within the service industry category. This procurement involves securing a supplier to manage payroll services for approximately 404 payees, including permanent employees and non-executive directors, with the potential for workforce growth. The tender process is open until 4th August 2026, with an emphasis on electronic submissions through the ORR eTendering Portal. The procurement method is an open competition with a focus on delivering a fully operational payroll solution by 1st April 2027, to be integrated with the ORR's Oracle Cloud HCM platform.

This tender offers significant opportunities for businesses specialising in payroll management and personnel services. Companies with experience in delivering similar services, particularly those with expertise in civil service pension schemes, are well-suited to compete. The contract, valued at a potential maximum of 60 months, requires a comprehensive understanding of payroll processing, statutory compliance, and efficient data management. The opportunity allows for business growth by engaging in a government contract with a substantial scope, with evaluation based on both quality and price criteria. SMEs are encouraged to apply, enhancing their service delivery and experience with central government contracts.

How relevant is this notice?

Notice Information

Notice Title

Managed Payroll Services

Notice Description

The Office of Rail and Road (ORR) is seeking to appoint a supplier to provide a fully managed payroll service for approximately 404 payees. The service will include end-to-end payroll processing, pension administration, statutory deductions and reporting, BACS payment services, employee query support, payroll reporting and management information, and support for Civil Service Pension and Railway Pension Scheme arrangements. The scope also includes implementation and mobilisation activities, including data migration, testing, dual running, transition from the incumbent provider, and integration with ORR's Oracle Cloud HCM platform. The supplier will be responsible for ensuring a compliant, accurate, secure and efficient payroll service and delivering a fully operational solution by 1 April 2027. Estimated volume: Approximately 404 payees, comprising permanent employees, fixed-term appointees, Fees for Service workers, and Non-Executive Directors, with potential workforce growth of 10-15% during the contract term.

Lot Information

Lot 1

Renewal: The initial contract term will be 36 months commencing on 1 April 2027. ORR may, at its sole discretion, extend the contract by up to two additional periods of 12 months each, subject to satisfactory supplier performance, continued business need, budget availability and agreement of any applicable contract variations. The maximum potential contract term is therefore 60 months (3 years plus 2 x 12-month extensions)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c55e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/063717-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211110 - Payroll management services

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£114,000 £100K-£500K
Lots Value
£114,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jul 20262 months ago
Submission Deadline
4 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OFFICE OF RAIL AND ROAD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E14 4QZ
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
Not specified
Local Authority
Tower Hamlets
Electoral Ward
Canary Wharf
Westminster Constituency
Poplar and Limehouse

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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