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Spectroil Maintenance

Defence Equipment and Support

This public procurement record has 2 releases in its history.

Tender

31 Jul 2026 at 12:56

UK4 - Tender Notice
Planning

08 Jul 2026 at 09:36

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Defence Equipment and Support is procuring diagnostic, repair and maintenance services for four Spectroil M machines used to analyse oil samples from F-35 engines and lift fans. The scope covers one preventative maintenance and service visit per machine each year, including parts and spares, together with repairs throughout the contract when faults arise. The supplier must provide personnel, repeat attendances, labour, replacement parts, spares, consumables, tools and specialist equipment needed to rectify faults. The requirement also includes an option for ad-hoc consumables and making the full range of spares available for sustainment. Call-outs will take place at UK mainland sites. This is a services opportunity covering testing-apparatus repair and maintenance and calibration.

The procurement has reached tender: the buyer invited suppliers to express interest and submit a Procurement Specific Questionnaire through the Defence Sourcing Portal, with only compliant suppliers intended to progress to the Invitation to Tender. It uses a selective competitive flexible procedure, potentially in up to three stages, with award possible after the initial tender. The expression-of-interest and questionnaire deadline was 28 August 2026 at 23:59; enquiries closed on 24 August 2026 at 23:59. The contract is scheduled to run from 26 February 2027 to 26 February 2028, with two possible one-year extensions, up to 26 February 2030. Estimated value is £210,000 excluding VAT, or £250,000 including VAT. The single lot is evaluated on a 100% PSQ pass/fail basis, with economic and technical selection criteria.

This opportunity suits SMEs and specialist suppliers experienced in servicing, calibrating and repairing Spectroil M or comparable testing and analytical equipment. Businesses should be able to support four units, deliver planned annual maintenance and respond to faults with repeat attendances when required. The successful supplier will need access to suitably capable personnel, replacement parts, spares, consumables, tools and specialist equipment, and the capacity to provide ad-hoc consumables and wider sustainment spares. Relevant technical ability and financial capacity are assessed through the Procurement Specific Questionnaire, alongside checks for mandatory or discretionary exclusion grounds affecting suppliers, associated persons or subcontractors. Suppliers and associated persons must register on the Central Digital Platform and share up-to-date information. The cyber risk profile is Level 0 (Basic).

How relevant is this notice?

Notice Information

Notice Title

Spectroil Maintenance

Notice Description

The Authority would like to formally engage with industry via this UK4 Notice. The Lightning Delivery Team requires the Supplier to provide diagnostic and repair services in support of the Spectroil M machines. The Spectroil M machines are utilised to perform analysis of oil samples from the F-35 engine and lift fan. The proposed requirement will cover the annual servicing, calibration and repair of the equipment. The Supplier will be responsible for: - One annual preventative maintenance & service visit per year, per unit for the four Spectroil M machines, inclusive of all required parts and spares. - Repair activities for the four Spectroil M machines throughout the duration of the contract, as required. The contractor shall provide all personnel, repeat attendances, labour, replacement parts, spares, consumables, tools (including any specialist equipment) and any other resources required to rectify identified faults. - Call out activities will be completed at UK mainland sites only. - Provision for the ad-hoc supply of consumables (The Authority may utilise this as an option). Expressions of interest to participate in this requirement are to be submitted on the Defence Sourcing Portal (DSP) by completing the Procurement Specific Questionnaire (PSQ). The PSQ shall be assessed on DSP using the selection criteria within the PSQ guidance document and within each question. Suppliers are expected to provide all mandatory information and to not be subject to a mandatory exclusion, it is the intention of the Authority to down select, and only fully compliant suppliers will be invited to tender. The deadline for completion of the PSQ and expressing an interest in this requirement is 23:59 on 28/08/2026. Contract Reference: 715871491 Risk Assessment Ref: RAR-QPCQ5LK Cyber Risk Profile: Level 0 (Basic) The anticipated Spectroil M Contract shall be one (1) year from 2027 to 2028, plus options (1 year + 1 year) - subject to approvals from Contract Award (CA). The final confirmed duration including any Contractual Option(s), will be provided in the ITT documentation.

Lot Information

Lot 1

Options: The Contract will include the option for the provision of ad-hoc consumables. Tenderers shall be provided with NATO Stock Numbers (NSNs) for the consumables identified to support the use of the Spectroil M units. The list will be provided within the tender documentation and is not exhaustive. The full spares required for the sustainment of the Spectroil M units are required to be made available if requested. The Authority reserves the right to add further items of a similar nature to the Contract post award. The Authority reserve the right, at its absolute discretion, to not take up any or all the option(s) listed. Further information on the option(s) will be provided in the Tender.

Renewal: The Contract will include the option to extend the duration for up to two (2) years in one (1) year increments.

Planning Information

This Preliminary Market Engagement Notice (PMEN) has been published to assess the current market to assist in the determination of the procurement strategy. No formal procurement has been launched, and this is not a commitment by the UK MoD to place a contract or launch a tender in the future. Through this PMEN, the MoD seeks expressions of interest from suitably qualified suppliers. Any interested supplier with the capability and experience to deliver this service are asked to register their interest by contacting the buyer at the details provided in this notice. This is only an expression of interest for the Authority to understand the market, suppliers are asked to only provide indicative costs if it would support the details provided, this ensures fair and open competition. Suppliers that express an interest but are not yet registered on the Central Digital Platform (CDP) are encouraged to do so. No supplier will be given any competitive advantage through prior engagement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c5d9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072698-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50412000 - Repair and maintenance services of testing apparatus

50433000 - Calibration services

Notice Value(s)

Tender Value
£210,000 £100K-£500K
Lots Value
£210,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
26 Feb 2027 - 26 Feb 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Defence Equipment and Support
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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