Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Contract for Event Medical Cover

City & County of Swansea

This public procurement record has 2 releases in its history.

Award

24 Aug 2026 at 09:39

UK7 - Contract Details Notice
Tender

08 Jul 2026 at 13:06

UK4 - Tender Notice
Summary of the contracting process

The City & County of Swansea bought event medical cover for its Special Events Team. The service provides medical first aid at large-scale events held across Swansea, including outdoor parks, public spaces and other venues across the city. Event attendance can range from about 200 people to as many as 250,000, so the requirement covers events with widely varying levels of demand. A single reliable supplier is required to provide the service, including appropriate equipment, trained personnel, customer service and health and safety provision. The procurement is for health and social work services, classified under CPV 85000000. The requirement is suitable for small and medium-sized enterprises and for voluntary, community and social enterprises.

The procurement has been completed and the contract was awarded to The Priory for Wales of the Most Venerable Order of the Hospital of St John of Jerusalem. The award was made on 24 August 2026 through a below-threshold open competition. The tender’s estimated value was £60,000 excluding VAT, or £72,000 including VAT. The signed contract is valued at £102,487 excluding VAT, or £122,984 including VAT. It was signed on 24 August 2026 and runs from 24 August 2026 to 30 April 2029. The tender enquiry deadline was 31 July 2026 and the tender submission deadline was 7 August 2026. Evaluation was based on price at 60% and quality at 40%, covering specification, health and safety, and sustainability.

This procurement shows recurring demand from Swansea Council for a single-provider event medical service capable of supporting both small gatherings and very large public events. A credible competitor would need to demonstrate dependable medical first aid delivery across outdoor parks, public spaces and varied event venues, with the operational capacity to scale staffing and equipment to attendance levels. Strong customer service, high-quality provision, robust training standards, suitable medical equipment and a clear commitment to health and safety were central to the requirement. Evidence of effective event planning, mobilisation, risk management and safe service delivery would help establish capability when this type of requirement returns to the market. The opportunity also indicates that Swansea Council considers the service accessible to SMEs and VCSE organisations.

How relevant is this notice?

Notice Information

Notice Title

Contract for Event Medical Cover

Notice Description

Swansea Council's Special Events Team delivers large-scale events across a range of venues, including outdoor parks and public spaces throughout the city.Attendance varies significantly, from around 200 people to as many as 250,000. To support these events, we require Medical First Aid Cover provided by a single, reliable supplier.We are seeking a company or organisation with strong customer service, high-quality provision, excellent training standards, a good range of equipment, and a proven commitment to health and safety.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c650
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080164-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85000000 - Health and social work services

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
£60,000 Under £100K
Awards Value
Not specified
Contracts Value
£102,487 £100K-£500K

Notice Dates

Publication Date
24 Aug 20263 weeks ago
Submission Deadline
7 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
24 Aug 2026 - 30 Apr 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
1
Supplier Name

THE PRIORY FOR WALES OF THE MOST VENERABLE ORDER OF THE HOSPITAL OF ST. JOHN OF JERUSALEM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...