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FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works

CPD - Construction Division

This public procurement record has 1 release in its history.

Award

09 Jul 2026 at 15:11

Award Notice
Summary of the contracting process

The CPD - Construction Division has modified its existing framework agreements concerning property maintenance services for Northern Ireland's regional colleges, including institutions like Belfast Metropolitan College and North West Regional College. The procurement's primary focus is in the refurbishment work industry category under the classification 45453100. This modification extends the frameworks' value and is estimated to increase from £28,200,000 to £38,335,626 to cover an additional 20% call-off orders necessary for continuity while awaiting new procurement completion. This extension seeks to ensure the colleges continue meeting statutory obligations for the next 12 months, with works taking place across regions designated as UKN0. The process is currently in the award stage and is being executed under a limited procurement method without prior notice publication.

This tender offers a notable growth opportunity for businesses engaged in refurbishment, maintenance, and minor construction works across the UK, notably small to medium-sized enterprises (SMEs) as well as larger firms. With the procurement covering a variety of tasks from planned preventative maintenance to response maintenance and minor works, businesses particularly skilled in managing time-sensitive, routine, and specific construction projects will find the framework ideal. Suppliers already granted awards, such as Irwin ME Ltd and Graham Asset Management Ltd, reflect the scope for companies able to deliver high-quality services at competitive prices, given the award criteria weighing heavily on cost (70%) and quality (30%). Being a part of this procurement can bolster a company's profile in the education sector, offering long-term engagement and potential partnerships.

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Notice Information

Notice Title

FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works

Notice Description

The Framework Agreement is for the provision of a wide range of construction related property maintenance services for the 6 NI Regional Colleges (Belfast Metropolitan College - BMC; Northern Regional College - NRC; North West Regional College - NWRC; South Eastern Regional College -SERC; Southern Regional College - SRC; and South West College - SWC) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works - for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects - the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements.

Lot Information

FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works

The Framework Agreement is for the provision of a wide range of construction related property maintenance services) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works - for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects - the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements. Additional information: The proposed modification for this Lot relates to an increase to the value only for a pre-determined schedule of works to ensure the college meets their statutory obligations for up to the next 12 months while a new procurement exercise is progressed.. . The spend to date is PS5,350,223 inclusive of previous 12-month extension. The estimated increase as a result of this modification is PS1,266,123 and the expected total contract value for Lot 1 following the modification is PS6,616,346. .

FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works

The Framework Agreement is for the provision of a wide range of construction related property maintenance services) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works - for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects - the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements. Additional information: There is no extension to Lot 2

FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works

The Framework Agreement is for the provision of a wide range of construction related property maintenance services) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works - for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects - the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements. Additional information: There is no extension to Lot 3

FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works

The Framework Agreement is for the provision of a wide range of construction related property maintenance services) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works - for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects - the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements. Additional information: The proposed modification for this Lot relates to an increase to the value only for a pre-determined schedule of works to ensure the college meets their statutory obligations for up to the next 12 months while a new procurement exercise is progressed.. The spend to date is PS6,087,889 inclusive of previous 12-month extension. The estimated increase as a result of this modification is PS996,000 and the expected total contract value for Lot 4 following the modification is PS7,083,889..

FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works

The Framework Agreement is for the provision of a wide range of construction related property maintenance services) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works - for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects - the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements. Additional information: The proposed modification for this Lot relates to an increase to the value only for a pre-determined schedule of works to ensure the college meets their statutory obligations for uup to the next 12 months while a new procurement exercise is progressed.. The spend to date is PS10,116,681 inclusive of previous 12-month extension. The estimated increase as a result of this modification is PS1,078,000 and the expected total contract value for Lot 5 following the modification is PS11,194,681..

FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works

The Framework Agreement is for the provision of a wide range of construction related property maintenance services) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works - for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects - the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements. Additional information: The proposed modification for this Lot relates to an increase to the value only for a pre-determined schedule of works to ensure the college meets their statutory obligations for up to the next 12 months while a new procurement exercise is progressed.. . The spend to date is PS3,823,759 inclusive of previous 12-month extension. The estimated increase as a result of this modification is PS479,992 and the expected total contract value for Lot 6 following the modification is PS4,303,751..

Procurement Information

The Colleges propose to modify the existing Framework Agreements for Property Maintenance services, originally procured in accordance with the Public Contracts Regulations 2015 (PCR 2015). The modification is required to ensure continuity of essential services following the expiry of the current Framework[s] in July 2025, pending the completion of a new procurement process. The legal basis for this modification is Regulation 72(1)(e) of the PCR 2015, which permits modifications to a contract or framework agreement where the changes are not substantial within the meaning of Regulation 72(8). The scope, terms, and conditions of the Framework[s] remain unchanged; the modification is strictly limited to additional call-off orders and associated value of approximately 35% of the value to ensure uninterrupted service delivery. Further the additional orders are limited in duration to the minimum period necessary to allow for the completion of a procurement process and the award of new contracts. The Colleges do not consider that the modification is substantial as the Framework[s] will not be materially different in character from the one initially concluded. The Colleges have carefully assessed the proposed modification and are satisfied that none of the criteria relevant to Regulation 72(8) are met. The modification extension does not materially alter the character of the Frameworks, does not introduce new conditions or participants, does not change the economic balance in favour of the contractors, does not considerably extend the scope, and does not involve a change of contractor. The modification is strictly limited to what is necessary to ensure continuity of critical services. The Colleges are publishing this VEAT notice to ensure transparency The modification relates to an increase to the value only. The estimated overall increase in value is PS10,135,626, arising from each college placing call off orders against pre-determined schedules of works. Call-offs are proportionate to ensure the colleges meet their statutory obligations for up to the next 12 months while a new procurement exercise is progressed. As a result of this modification, the overall framework value is expected to increase from PS28,200,000 to PS38,335,626

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06c7be
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064808-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45453100 - Refurbishment work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£5,652,662 £1M-£10M

Notice Dates

Publication Date
9 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CPD - Construction Division
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT3 9ED
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland, TLN0 Northern Ireland
Local Authority
Belfast
Electoral Ward
Sydenham
Westminster Constituency
Belfast East

Supplier Information

Number of Suppliers
4
Supplier Names

Irwin ME Ltd

GRAHAM Asset Management

LM Services NI Ltd

H&J Martin

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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