FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06c7be-2026-07-09T15:11:37+01:00",
    "date": "2026-07-09T15:11:37+01:00",
    "ocid": "ocds-h6vhtk-06c7be",
    "description": "The Colleges propose to modify the existing Framework Agreements for Property Maintenance services, originally procured in accordance with the Public Contracts Regulations 2015 (PCR 2015). The modification is required to ensure continuity of essential services following the expiry of the current Framework[s] in July 2025, pending the completion of a new procurement process. The legal basis for this modification is Regulation 72(1)(e) of the PCR 2015, which permits modifications to a contract or framework agreement where the changes are not substantial within the meaning of Regulation 72(8).. The scope, terms, and conditions of the Framework[s] remain unchanged; the modification is strictly limited to additional call-off orders and associated value of approximately 20% of the value to ensure uninterrupted service delivery. Further the additional orders are limited in duration to the minimum period necessary to allow for the completion of a procurement process and the award of new contracts. . The Colleges do not consider that the modification is substantial as the Framework[s] will not be materially different in character from the one initially concluded. The Colleges have carefully assessed the proposed modification and are satisfied that none of the criteria relevant to Regulation 72(8) are met. The modification extension does not materially alter the character of the Frameworks, does not introduce new conditions or participants, does not change the economic balance in favour of the contractors, does not considerably extend the scope, and does not involve a change of contractor.. The modification is strictly limited to what is necessary to ensure continuity of critical services. The Colleges are publishing this VEAT notice to ensure transparency. . The modification relates to an increase to the value only. The estimated overall increase inclusive of all extensions is PS10,135,626, arising from each college placing call off orders against pre-determined schedules of works. Call-offs are proportionate to ensure the colleges meet their statutory obligations for up to the next 12 months while a new procurement exercise is progressed.. As a result of this modification, the overall framework value is expected to increase from PS28,200,000 to PS38,335,626.",
    "initiationType": "tender",
    "tender": {
        "id": "2996796",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "45453100",
            "description": "Refurbishment work"
        },
        "mainProcurementCategory": "works",
        "description": "The Framework Agreement is for the provision of a wide range of construction related property maintenance services for the 6 NI Regional Colleges (Belfast Metropolitan College - BMC; Northern Regional College - NRC; North West Regional College - NWRC; South Eastern Regional College -SERC; Southern Regional College - SRC; and South West College - SWC) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works - for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects - the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements.",
        "lots": [
            {
                "id": "Lot 1 BMC Belfast Metropolitan College",
                "title": "FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works",
                "description": "The Framework Agreement is for the provision of a wide range of construction related property maintenance services) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works - for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects - the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements. Additional information: The proposed modification for this Lot relates to an increase to the value only for a pre-determined schedule of works to ensure the college meets their statutory obligations for up to the next 12 months while a new procurement exercise is progressed.. . The spend to date is PS5,350,223 inclusive of previous 12-month extension. The estimated increase as a result of this modification is PS1,266,123 and the expected total contract value for Lot 1 following the modification is PS6,616,346. .",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false
            },
            {
                "id": "lot 2 NRC Nothern Regionla College",
                "title": "FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works",
                "description": "The Framework Agreement is for the provision of a wide range of construction related property maintenance services) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works - for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects - the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements. Additional information: There is no extension to Lot 2",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false
            },
            {
                "id": "Lot 3 NWR North West Regional College",
                "title": "FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works",
                "description": "The Framework Agreement is for the provision of a wide range of construction related property maintenance services) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works - for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects - the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements. Additional information: There is no extension to Lot 3",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false
            },
            {
                "id": "Lot 4 SERC South Eastern Regional College PM- SERC",
                "title": "FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works",
                "description": "The Framework Agreement is for the provision of a wide range of construction related property maintenance services) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works - for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects - the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements. Additional information: The proposed modification for this Lot relates to an increase to the value only for a pre-determined schedule of works to ensure the college meets their statutory obligations for up to the next 12 months while a new procurement exercise is progressed.. The spend to date is PS6,087,889 inclusive of previous 12-month extension. The estimated increase as a result of this modification is PS996,000 and the expected total contract value for Lot 4 following the modification is PS7,083,889..",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false
            },
            {
                "id": "Lot 5 SRC Southern Regional College",
                "title": "FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works",
                "description": "The Framework Agreement is for the provision of a wide range of construction related property maintenance services) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works - for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects - the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements. Additional information: The proposed modification for this Lot relates to an increase to the value only for a pre-determined schedule of works to ensure the college meets their statutory obligations for uup to the next 12 months while a new procurement exercise is progressed.. The spend to date is PS10,116,681 inclusive of previous 12-month extension. The estimated increase as a result of this modification is PS1,078,000 and the expected total contract value for Lot 5 following the modification is PS11,194,681..",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false
            },
            {
                "id": "Lot 6 SWC South West College",
                "title": "FEC 2996796 FE Colleges Sector Framework for Planned Preventative Maintenance, Response Maintenance and Minor Works",
                "description": "The Framework Agreement is for the provision of a wide range of construction related property maintenance services) as follows: Planned Preventative Maintenance (PPM) - the regular routine inspection, testing and servicing of plant and equipment. Response Maintenance / Minor Works - for individual Task Orders for repairs or maintenance to buildings, equipment, and mechanical and electrical systems. Response Maintenance is a 365 day / 24 hour service. Minor Works projects - the provision of building, mechanical, electrical, and / or specialist construction works projects to meet specific client requirements. All works are undertaken in compliance with all relevant statutory, regulatory, and other authoritative requirements. Additional information: The proposed modification for this Lot relates to an increase to the value only for a pre-determined schedule of works to ensure the college meets their statutory obligations for up to the next 12 months while a new procurement exercise is progressed.. . The spend to date is PS3,823,759 inclusive of previous 12-month extension. The estimated increase as a result of this modification is PS479,992 and the expected total contract value for Lot 6 following the modification is PS4,303,751..",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "quality",
                            "type": "quality",
                            "description": "30"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "70"
                        }
                    ]
                },
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "Lot 1 BMC Belfast Metropolitan College",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45453100",
                        "description": "Refurbishment work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN0"
                    }
                ],
                "deliveryLocation": {
                    "description": "Belfast Metropolitan College . Titanic Quarter Campus . 7 Queens Road . Belfast BT3 9DT"
                },
                "relatedLot": "Lot 1 BMC Belfast Metropolitan College"
            },
            {
                "id": "lot 2 NRC Nothern Regionla College",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45453100",
                        "description": "Refurbishment work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "Norther Regional College . Antrim Campus. Antrim Fountain street. BT41 4AL"
                },
                "relatedLot": "lot 2 NRC Nothern Regionla College"
            },
            {
                "id": "Lot 3 NWR North West Regional College",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45453100",
                        "description": "Refurbishment work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "North West Regional College. Strand Road. Londonderry. BT487AL"
                },
                "relatedLot": "Lot 3 NWR North West Regional College"
            },
            {
                "id": "Lot 4 SERC South Eastern Regional College PM- SERC",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45453100",
                        "description": "Refurbishment work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "South Easter Regional College Victoria Ave Newtownards BT237EH"
                },
                "relatedLot": "Lot 4 SERC South Eastern Regional College PM- SERC"
            },
            {
                "id": "Lot 5 SRC Southern Regional College",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45453100",
                        "description": "Refurbishment work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "Southern Regional College Patrick Street Newry Bt35 8DN"
                },
                "relatedLot": "Lot 5 SRC Southern Regional College"
            },
            {
                "id": "Lot 6 SWC South West College",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45453100",
                        "description": "Refurbishment work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "South West College 2 Mountjoy Road Omagh BT97AH"
                },
                "relatedLot": "Lot 6 SWC South West College"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Negotiated without publication of a contract notice",
        "coveredBy": [
            "GPA"
        ],
        "reviewDetails": "This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court.. A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.. Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen. (A court may extend the time limit to 3 months, where the court considers that there is a good reason for doing so)..",
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_ADD_DELIVERIES_ORDERED",
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "description": "Additional deliveries by the original supplier ordered under the strict conditions stated in the directive"
            }
        ],
        "procurementMethodRationale": "The Colleges propose to modify the existing Framework Agreements for Property Maintenance services, originally procured in accordance with the Public Contracts Regulations 2015 (PCR 2015). The modification is required to ensure continuity of essential services following the expiry of the current Framework[s] in July 2025, pending the completion of a new procurement process. The legal basis for this modification is Regulation 72(1)(e) of the PCR 2015, which permits modifications to a contract or framework agreement where the changes are not substantial within the meaning of Regulation 72(8). The scope, terms, and conditions of the Framework[s] remain unchanged; the modification is strictly limited to additional call-off orders and associated value of approximately 35% of the value to ensure uninterrupted service delivery. Further the additional orders are limited in duration to the minimum period necessary to allow for the completion of a procurement process and the award of new contracts. The Colleges do not consider that the modification is substantial as the Framework[s] will not be materially different in character from the one initially concluded. The Colleges have carefully assessed the proposed modification and are satisfied that none of the criteria relevant to Regulation 72(8) are met. The modification extension does not materially alter the character of the Frameworks, does not introduce new conditions or participants, does not change the economic balance in favour of the contractors, does not considerably extend the scope, and does not involve a change of contractor. The modification is strictly limited to what is necessary to ensure continuity of critical services. The Colleges are publishing this VEAT notice to ensure transparency The modification relates to an increase to the value only. The estimated overall increase in value is PS10,135,626, arising from each college placing call off orders against pre-determined schedules of works. Call-offs are proportionate to ensure the colleges meet their statutory obligations for up to the next 12 months while a new procurement exercise is progressed. As a result of this modification, the overall framework value is expected to increase from PS28,200,000 to PS38,335,626"
    },
    "awards": [
        {
            "id": "064808-2026-1",
            "title": "LOT 1 Property Maintenance Belfast Metropolitan College (PM- BMC)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-184476",
                    "name": "Irwin ME Ltd"
                }
            ]
        },
        {
            "id": "064808-2026-2",
            "title": "LOT 2 Property Maintenance Northern Regional College (PM- NRC)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-148641",
                    "name": "Graham Asset Management Ltd"
                }
            ]
        },
        {
            "id": "064808-2026-3",
            "title": "LOT 3 Property Maintenance North West Regional College (PM- NWRC)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-148641",
                    "name": "Graham Asset Management Ltd"
                }
            ]
        },
        {
            "id": "064808-2026-4",
            "title": ": LOT 4 Property Maintenance South Eastern Regional College (PM- SERC)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-184477",
                    "name": "IRWIN ME LTD"
                }
            ]
        },
        {
            "id": "064808-2026-5",
            "title": "LOT 5 Property Maintenance Southern Regional College (PM- SRC)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-184478",
                    "name": "LM Services NI LTD"
                }
            ]
        },
        {
            "id": "064808-2026-6",
            "title": "LOT 6 Property Maintenance South West College (PM- SWC)",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-184479",
                    "name": "H J Martin Ltd"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-12065",
            "name": "CPD - Construction Division",
            "identifier": {
                "legalName": "CPD - Construction Division"
            },
            "address": {
                "streetAddress": "303 Airport Road West",
                "locality": "BELFAST",
                "region": "UK",
                "postalCode": "BT3 9ED",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2890816555",
                "email": "construct.info@finance-ni.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps",
                "classifications": [
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                        "scheme": "TED_CA_TYPE",
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                        "id": "09",
                        "scheme": "COFOG",
                        "description": "Education"
                    }
                ]
            }
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        {
            "id": "GB-FTS-184476",
            "name": "Irwin ME Ltd",
            "identifier": {
                "legalName": "Irwin ME Ltd"
            },
            "address": {
                "streetAddress": "Unit 4 Diviny Drive Belfast BT63 5WE",
                "locality": "Belfast",
                "region": "UKN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "adam.robinson@irwinelectrical.com"
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                "scale": "sme"
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        {
            "id": "GB-FTS-148641",
            "name": "Graham Asset Management Ltd",
            "identifier": {
                "legalName": "Graham Asset Management Ltd"
            },
            "address": {
                "locality": "Hillsborough",
                "region": "UKN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "Carla.montgomery@graham.co.uk"
            },
            "roles": [
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                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-184477",
            "name": "IRWIN ME LTD",
            "identifier": {
                "legalName": "IRWIN ME LTD"
            },
            "address": {
                "locality": "Craigavon",
                "region": "UKN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "adam.robinson@irwinelectrical.com"
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        {
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            "name": "LM Services NI LTD",
            "identifier": {
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            "address": {
                "locality": "Saintfield",
                "region": "UKN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "ian@lmservicesni.com"
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        {
            "id": "GB-FTS-184479",
            "name": "H J Martin Ltd",
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                "legalName": "H J Martin Ltd"
            },
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                "locality": "Belfast",
                "region": "UKN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "Rachael.mcdonagh@hjmartin.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-184480",
            "name": "Department of Finance, Central Procurement Directorate Procurement Operations Branch",
            "identifier": {
                "legalName": "Department of Finance, Central Procurement Directorate Procurement Operations Branch"
            },
            "address": {
                "streetAddress": "303 Airport Road",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "construct.info@finance-ni.gov.uk"
            },
            "roles": [
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        }
    ],
    "buyer": {
        "id": "GB-FTS-12065",
        "name": "CPD - Construction Division"
    },
    "contracts": [
        {
            "id": "064808-2026-1",
            "awardID": "064808-2026-1",
            "title": "LOT 1 Property Maintenance Belfast Metropolitan College (PM- BMC)",
            "status": "active",
            "value": {
                "amount": 817357.2,
                "currency": "GBP"
            },
            "dateSigned": "2021-07-06T00:00:00+01:00"
        },
        {
            "id": "064808-2026-2",
            "awardID": "064808-2026-2",
            "title": "LOT 2 Property Maintenance Northern Regional College (PM- NRC)",
            "status": "active",
            "value": {
                "amount": 735486.68,
                "currency": "GBP"
            },
            "dateSigned": "2021-07-06T00:00:00+01:00"
        },
        {
            "id": "064808-2026-3",
            "awardID": "064808-2026-3",
            "title": "LOT 3 Property Maintenance North West Regional College (PM- NWRC)",
            "status": "active",
            "value": {
                "amount": 970175.84,
                "currency": "GBP"
            },
            "dateSigned": "2021-07-06T00:00:00+01:00"
        },
        {
            "id": "064808-2026-4",
            "awardID": "064808-2026-4",
            "title": ": LOT 4 Property Maintenance South Eastern Regional College (PM- SERC)",
            "status": "active",
            "value": {
                "amount": 957061.56,
                "currency": "GBP"
            },
            "dateSigned": "2021-07-06T00:00:00+01:00"
        },
        {
            "id": "064808-2026-5",
            "awardID": "064808-2026-5",
            "title": "LOT 5 Property Maintenance Southern Regional College (PM- SRC)",
            "status": "active",
            "value": {
                "amount": 1595501.96,
                "currency": "GBP"
            },
            "dateSigned": "2021-07-06T00:00:00+01:00"
        },
        {
            "id": "064808-2026-6",
            "awardID": "064808-2026-6",
            "title": "LOT 6 Property Maintenance South West College (PM- SWC)",
            "status": "active",
            "value": {
                "amount": 577082.28,
                "currency": "GBP"
            },
            "dateSigned": "2021-07-06T00:00:00+01:00"
        }
    ],
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:373547-2020:TEXT:EN:HTML"
        }
    ],
    "language": "en"
}