GBC/WBC Clerk of Works

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06cbe0-2026-07-15T12:30:43+01:00",
    "date": "2026-07-15T12:30:43+01:00",
    "ocid": "ocds-h6vhtk-06cbe0",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PRYN-3355-CPMV",
            "name": "Guildford Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRYN-3355-CPMV"
            },
            "address": {
                "streetAddress": "Millmead House, Millmead",
                "locality": "Guildford",
                "postalCode": "GU2 4BB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ25"
            },
            "contactPoint": {
                "email": "procurement@guildford.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PRYN-3355-CPMV",
        "name": "Guildford Borough Council"
    },
    "tender": {
        "id": "ocds-h6vhtk-06cbe0",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "GBC/WBC Clerk of Works",
        "description": "Guildford Borough Council and Waverley Borough Council are seeking to appoint a suitably qualified and experienced Clerk of Works Consultant to provide independent quality assurance, site inspection and construction monitoring services across a diverse portfolio of housing, regeneration and capital projects. The procurement is being undertaken using a two-stage Competitive Flexible Procedure under the Procurement Act 2023, comprising a scored Procurement Specific Questionnaire (PSQ) followed by an Invitation to Tender (ITT) for shortlisted suppliers. The successful Consultant will be appointed to a single-supplier call-off contract for an initial period of four years. Individual commissions will be instructed on a project-by-project basis, with the scope, duration and level of service tailored to the specific requirements of each call-off. Services will include independent inspections of construction works, monitoring workmanship and compliance with contract requirements, identifying defects and quality risks, reporting findings to the Councils, and supporting the successful delivery of projects through proactive quality assurance and collaborative working with project teams. Projects are expected to include new build housing, affordable housing, estate regeneration, refurbishment and planned maintenance, retrofit and decarbonisation programmes, building safety works and other capital improvement projects across Guildford and Waverley Borough Councils. The estimated maximum contract value is PS450,000 (excluding VAT); however, no guarantee is given regarding the volume or value of work commissioned under the contract.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71311000",
                        "description": "Civil engineering consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71311300",
                        "description": "Infrastructure works consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315200",
                        "description": "Building consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315210",
                        "description": "Building services consultancy services"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 0,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The procurement is being conducted using the Competitive Flexible Procedure in accordance with the Procurement Act 2023. The procurement will comprise two stages. Stage 1 - Procurement Specific Questionnaire (PSQ): Suppliers will be required to complete a Procurement Specific Questionnaire (PSQ) comprising mandatory pass/fail requirements and scored technical questions designed to assess organisational capability, relevant experience, technical competence, resources and capacity to deliver the required services. Following evaluation, the Authority intends to shortlist up to five highest-scoring compliant suppliers to progress to the Invitation to Tender (ITT) stage. The Authority reserves the right to shortlist more or fewer suppliers where this is considered appropriate to maintain effective competition and achieve the most advantageous outcome. Stage 2 - Invitation to Tender (ITT): Shortlisted suppliers will be invited to submit a detailed tender response, including responses to quality and social value questions together with a commercial submission. Final tenders will be evaluated on the basis of the Most Advantageous Tender (MAT), taking account of quality, social value and price in accordance with the published evaluation methodology. As part of the final tender evaluation, shortlisted Tenderers will be required to participate in a scored bidder presentation and interview. The presentation will assess the Tenderer's approach to collaborative working, communication, quality assurance and the delivery of Clerk of Works services. Full details of the presentation requirements, evaluation criteria and scoring methodology will be included within the Invitation to Tender documentation. The Authority reserves the right to seek clarification of submissions at any stage of the procurement where this can be undertaken fairly, transparently and without distorting competition."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "All procurement documents are available electronically via the SE Shared Services e-Sourcing Portal (In-Tend). Suppliers must submit their responses electronically through the Portal by the stated deadline. Submissions submitted by email, post or any other means will not be accepted. Suppliers are responsible for ensuring that their submission is complete and successfully uploaded before the submission deadline. The Authority recommends allowing sufficient time to upload documents, particularly where large files are involved. Late submissions will only be considered where the Authority is satisfied that exceptional circumstances, such as a demonstrable technical failure of the e-Sourcing Portal, have prevented timely submission. All requests for clarification must be submitted via the messaging facility within the e-Sourcing Portal by the published clarification deadline. Responses to clarification questions will be issued through the Portal and, where appropriate, shared with all participating suppliers to ensure transparency and equal treatment. https://in-tendhost.co.uk/sesharedservices/aspx/Home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-08-05T12:00:00+01:00",
        "awardPeriod": {
            "endDate": "2026-08-21T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 0,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "weightingDescription": "Tenders will be evaluated on the basis of the Most Advantageous Tender (MAT) in accordance with the Procurement Act 2023. Evaluation will comprise a balanced assessment of quality, price and social value. Quality has been assigned the highest weighting to reflect the importance of appointing a Consultant with the technical expertise, experience, resources and capability to deliver independent Clerk of Works services across a diverse portfolio of housing, regeneration and capital projects. Quality (55%) will be assessed through responses to the Invitation to Tender, including the bidder's proposed methodology, project team, quality assurance arrangements, risk management, resource proposals and a scored bidder presentation and interview. Price (40%) will be evaluated using the completed Pricing Schedule. Social Value (5%) will be assessed against the Authority's published Social Value requirements. The contract will be awarded to the compliant Tenderer achieving the highest overall weighted score.",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality Submission",
                            "description": "55%"
                        },
                        {
                            "type": "price",
                            "name": "Commercial Submission",
                            "description": "40%"
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "5%"
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-11-18T00:00:00+00:00",
                    "endDate": "2030-11-17T23:59:59+00:00"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "066723-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/066723-2026",
                "datePublished": "2026-07-15T12:30:43+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}