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Anti virus software

Newcastle City Council

This public procurement record has 3 releases in its history.

Award

09 Sep 2026 at 11:09

UK7 - Contract Details Notice
Award

27 Aug 2026 at 14:53

UK6 - Contract Award Notice
Tender

15 Jul 2026 at 13:19

UK4 - Tender Notice
Summary of the contracting process

Newcastle City Council procured anti-virus software and related IT support services for use in Newcastle upon Tyne. The requirement covers virus protection software, with the procurement classified as IT services and the awarded item classified as a virus protection software package. It was a further competition under Lot 3 of the RM6098 framework, so the requirement was aimed at suppliers already awarded a place on that framework lot. The council is the public-sector buyer and the selected supplier is Phoenix Software Limited, a large software company based in York. The requirement is relevant to software vendors and managed IT providers able to supply enterprise anti-virus protection and associated support to a local authority.

The procurement is complete and has been awarded following a below-threshold open competition. Three bids reached the final stage, all from SMEs. Phoenix Software Limited was awarded the contract on 27 August 2026. The contract was signed and became active on 9 September 2026, for £105,000 excluding VAT or £126,000 including VAT. It runs from 9 September 2026 to 8 September 2029, with two optional 12-month extensions, allowing it to continue until 8 September 2031. The single lot was evaluated on 80% price and 20% quality. The contract uses the RM6098 Lot 3 framework and the award covers the council’s anti-virus software requirement.

This award demonstrates established demand from Newcastle City Council for enterprise virus protection software supplied through a public-sector framework. A credible future competitor would need to secure a place on RM6098 Lot 3, or monitor equivalent framework routes used for further competitions. Relevant capability includes supplying and supporting anti-virus or endpoint protection software for a public authority, meeting defined quality requirements and presenting competitive whole-life pricing. The requirement attracted three final-stage bids, all from SMEs, showing that smaller specialist suppliers can compete for work of this scale. Software publishers, authorised resellers and IT service providers with public-sector delivery experience, reliable support arrangements and demonstrable product quality would be well placed when a comparable requirement returns.

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Notice Information

Notice Title

Anti virus software

Notice Description

Further comp from RM6098 Lot 3 for anti virus software awarded to the most advantageous bidder. To commence September 2026 for up to 5 years.

Lot Information

Lot 1

Renewal: 3 years plus 2 x 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cbf0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085291-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48760000 - Virus protection software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
£105,000 £100K-£500K
Contracts Value
£105,000 £100K-£500K

Notice Dates

Publication Date
9 Sep 20261 weeks ago
Submission Deadline
29 Jul 2026Expired
Future Notice Date
Not specified
Award Date
27 Aug 20262 weeks ago
Contract Period
9 Sep 2026 - 8 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newcastle City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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