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UHB Microsoft Licencing Solution Provider

University Hospitals Birmingham NHS Foundation Trust

This public procurement record has 2 releases in its history.

PlanningUpdate

27 Jul 2026 at 14:05

UK2 - Preliminary Market Engagement Notice
Planning

15 Jul 2026 at 15:34

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

University Hospitals Birmingham NHS Foundation Trust is planning to procure a Microsoft licensing solution provider. The requirement concerns the supply and management of Microsoft licences and related licensing support for the Trust’s estate. UHB is a large teaching hospital organisation serving more than 2.2 million people each year through Birmingham Heartlands Hospital, Birmingham Chest Clinic, Good Hope Hospital, Queen Elizabeth Hospital Birmingham, Solihull Hospital, community services and smaller satellite units. The services will support the Trust’s operational, clinical and administrative activities across these sites. The procurement is categorised as goods, with the related classification describing a licence management software package. The Trust employs more than 20,000 people and operates across Birmingham and Solihull, with a wider regional, national and international service population.

This process is at the planning stage and is currently a preliminary market engagement exercise, rather than an invitation to tender. The Trust expects to use a single lot and has indicated that the procurement will be suitable for small and medium-sized enterprises. Suppliers expressing interest in the engagement are expected to submit a questionnaire by 13:00 on 7 August 2026. The buyer expects a subsequent notice around 30 September 2026. The anticipated contract period is 1 December 2026 to 30 November 2029, with a possible renewal or extension to 30 November 2032. The procurement is below the applicable threshold. The Trust has amended the process because the initial submission used an incorrect reference; suppliers should use C459051 for the engagement.

The engagement will suit Microsoft licensing specialists, authorised solution providers, software resellers and managed service businesses able to support a large, multi-site NHS organisation. Relevant suppliers should be prepared to advise on Microsoft licensing requirements, supply licences, manage licence estates and provide ongoing account or technical support. Experience of handling complex organisational licensing arrangements, multiple hospital and community locations, and a workforce exceeding 20,000 would be useful preparation for the future procurement. Smaller businesses are explicitly considered suitable, so capable SMEs may wish to use the engagement to understand the Trust’s requirements and shape their readiness. Suppliers should review their Microsoft partner or authorisation status, licensing expertise, service capacity and ability to support healthcare-sector operational needs before the opportunity reaches the market.

How relevant is this notice?

Notice Information

Notice Title

UHB Microsoft Licencing Solution Provider

Notice Description

University Hospitals Birmingham NHS Foundation Trust (UHB) is one of the largest teaching hospital Trusts in England and the West Midlands, serving a regional, national and international population. It includes Birmingham Heartlands Hospital, Birmingham Chest Clinic, Good Hope Hospital, the Queen Elizabeth Hospital Birmingham, Solihull Hospital and various Community Services. We also run a number of smaller satellite units, allowing people to be treated as close to home as possible. As an NHS organisation, UHB will see and treat more than 2.2 million people every year across our sites. UHB currently employs over 20,000 members of staff and we are committed to investing in their development and their health and well being. This Pre Market Engagement Notice outlines the requirements for a Microsoft Licencing Solution Provider Please see the Briefing note within the PME documents for more information.

Planning Information

University Hospitals Birmingham NHS Foundation Trust (UHB) is seeking proposals from Suppliers for a Microsoft Licencing Solution Provider Suppliers wishing to participate in this market engagement exercise and express an interest in this requirement should respond to the questionnaire via the online form on the Health Family Single eCommercial System Portal (Atamis) by 13:00 on 7th August 2026 https://health-family.force.com/s/Welcome Please search for C459051

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cc20
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070809-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48218000 - License management software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
30 Sep 20262 weeks to go
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Hospitals Birmingham NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 2GW
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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