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Fuel and EV Cards

YORKSHIRE WATER SERVICES LIMITED

This public procurement record has 2 releases in its history.

PlanningUpdate

16 Jul 2026 at 10:47

UK2 - Preliminary Market Engagement Notice
Planning

16 Jul 2026 at 09:34

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Yorkshire Water Services Limited is exploring a future fleet payment and management solution covering diesel and petrol refuelling, electric vehicle charging, parking, tolls, vehicle washing and approved sundry purchases such as screen wash, engine oil and other consumables. The service would support vehicles operating across the North of England, using both public and private charging infrastructure. Required elements include fuel and EV charge cards, home and workplace charging reimbursement, public charging management, contingency payments, driver mobile applications and integration with corporate finance and back-office systems. The solution should also provide transaction-level reporting, management information, expenditure controls, fraud prevention and spend visibility. Relevant service categories include diesel fuel, charge cards and vehicle refuelling services.

This is a preliminary market engagement at the planning stage, intended to inform the procurement strategy, specification, contract structure and evaluation approach for a potential future procurement. It is not an invitation to tender. Yorkshire Water expects suppliers to submit expressions of interest by 31 July 2026, and expects a subsequent notice on 9 September 2026. The planned procurement is an above-threshold utilities services contract using one lot, with an estimated gross value of £20,000,000. The proposed contract period is 4 January 2027 to 3 January 2031, with a possible extension to 3 January 2035. Yorkshire Water may use supplier presentations, workshops and one-to-one discussions during the engagement, selecting a representative sample where necessary.

The engagement will suit fuel-card providers, EV charging networks, fleet-payment platforms, mobility-service operators and technology suppliers able to combine liquid-fuel and electric charging services. Strong candidates will have coverage across the North of England, access to public EV charging networks, and capability to support workplace, site and home charging. The buyer is particularly interested in mobile applications, charging-session management, account administration, API or other transactional data transfer, itemised fuel and non-fuel reporting, merchant engagement and management-information tools. Useful differentiators include product restrictions, spending limits, premium-fuel blocking, fraud controls, discounted or flexible pricing models, sustainability and carbon reporting, and integration with finance systems. Suppliers should also be ready to explain innovations from the last five years, including AI, automation, predictive analytics, hydrogen, fleet electrification and digital payments.

How relevant is this notice?

Notice Information

Notice Title

Fuel and EV Cards

Notice Description

Yorkshire Water is issuing this Preliminary Market Engagement Notice in accordance with Section 16 of the Procurement Act 2023 to inform the market of its intention to engage with suppliers regarding a potential future procurement for fleet fuel card, electric vehicle (EV) charging, parking, vehicle related sundry purchases and associated management information services/software. Yorkshire Water operates a fleet across the North of England that utilises both traditional liquid fuels and public/private EV charging infrastructure. Yorkshire Water are seeking to understand current market capabilities, innovation, commercial models and reporting functionality available from suppliers. The engagement will help shape procurement strategy, service specification, contract structure and evaluation methodology for any future procurement activity. Yorkshire Water is interested in engaging with suppliers capable of delivering a solution that aligns with the following requirements: Coverage across the North of England for: * Diesel and petrol refuelling. * Public EV charging networks. Ability for cardholders/users to purchase approved vehicle-related sundry items, including: * Screen wash. * Engine oil. * Vehicle consumables. Functionality enabling payment of: * Parking charges. * Toll Charges * Contingency payment process * Vehicle wash services. Software solution supporting: * Home EV charging reimbursement. * Workplace/site charging. * Public charging management. Mobile application functionality providing drivers with access to: * Fuel and EV charging locations. * Transaction history. * Account management functions. * Charging session management where applicable. Commercial models that optimise: * Diesel discounts. * Public EV charging discounts. * Cost control and visibility. Integration with corporate back office systems and finance processes with particular interest in solutions that provide: * Controls over non-fuel expenditure. * Product-level restrictions and spending limits. * Ability to block premium fuel purchases. * API/Management and Transactional Data Transfer Function * Itemised fuel transaction reporting. * Detailed breakdown of non-fuel purchases. * Merchant-level engagement enabling provision of itemised purchase information. * Fraud prevention and spend management controls. Access to a suite of management information and reporting tools. Yorkshire Water would like to also understand any/all Innovations introduced to the market within the last five years such as: * Emerging technologies relevant to fleet fuel management and EV charging. * Future Public Hydrogen Supply & Availablity * AI, automation or predictive analytics capabilities. * Developments supporting fleet electrification, sustainability and carbon reduction. * New payment technologies and digital services. Yorkshire Waters also seeks market feedback on available pricing structures and cost models, including: Card Costs * Initial card issue costs. * Replacement card costs. Fuel and EV Charging * Liquid fuel pricing models. * EV charging pricing models. * Combined fuel and EV solutions. * Fixed-price versus pump/charger-linked pricing. * Discounts from pump prices. * EV charging discounts (PS/kWh or percentage reductions). Account and Service Fees * Set-up fees. * Service fees (fixed or transaction based). * Supporting data/reporting fees. * Inactive card or dormant account charges. * Out-of-network usage charges. Additional Services * Parking pass costs (management fee or pass-through). * Vehicle-related non-fuel purchases (e.g., specialist automotive and similar merchants). * Any applicable administration or platform fees. Commercial Models * Annual lump-sum pricing. * Fully itemised fee structures. * Hybrid charging models. * Alternative commercial approaches. This notice is intended solely to facilitate market engagement and gather information from potential suppliers. It does not constitute a call for competition, invitation to tender, award commitment or guarantee that a procurement exercise will proceed. YW is seeking to understand market capability, availability, performance, and commercial models for low/zero-emission plant equipment to support its operational and sustainability objectives.

Planning Information

Please send expressions of interest via email with the subject "Fuel/EV Cards" to FMandEnergyCommercialTeam@yorkshirewater.co.uk Interested suppliers are invited to include the following in their email: • Provide a written overview of their Company and the services and capabilities they offer • Describe relevant experience delivering similar solutions • Network coverage details for fuel and EV charging. • Outline proposed delivery/Pricing models (end to end or component based) • Share examples of innovation and technology enabled solutions • Reporting and management information capabilities. • Innovation case studies from the last five years. • Details of expenditure controls and compliance functionality. • Sustainability and carbon reporting capabilities. Yorkshire Water may also invite selected suppliers to participate in follow-up engagement activities, such as: • Supplier presentations • Workshops • One to one discussions Yorkshire Water may not be able to engage with all respondents and reserves the right to select a representative sample based on relevance and capability. Participation, or non-participation, will not affect any future procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cc6e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067116-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Notice Value(s)

Tender Value
£20,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
9 Sep 2026Expired
Award Date
Not specified
Contract Period
4 Jan 2027 - 3 Jan 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
YORKSHIRE WATER SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD6 2SZ
Postcode Area
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE41 Bradford
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Bradford
Electoral Ward
Royds
Westminster Constituency
Bradford South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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