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Framework Agreement for the provision of Maintenance of Fixed Equipment

Staffordshire County Council

This public procurement record has 1 release in its history.

Tender

16 Jul 2026 at 12:59

UK4 - Tender Notice
Summary of the contracting process

Staffordshire County Council is procuring a service to maintain fixed equipment at premises ordinarily located across Staffordshire, with a small number of possible sites outside the county. The requirement covers comprehensive planned maintenance, emergency call-outs, repairs and repairs arising from defects identified during thorough examinations by the Authority’s insurers. It also includes removing and storing equipment, minor modifications instructed by the Council, and using serviceable spares recovered from removed equipment. The equipment includes hoists, stairlifts and lift-related systems, with associated medical and precision equipment maintenance. A 24-hour call-out facility is required. The procurement is for services under a framework agreement managed by Staffordshire County Council.

The process reached tender: the Council invited offers through an open procedure. It has one lot and uses a closed framework with one participant, without reopening competition. Enquiries close at 12:00 on 10 August 2026 and tenders must be submitted by 12:00 on 17 August 2026. The anticipated award decision is due by 25 September 2026. The contract is scheduled to run from 16 November 2026 to 15 November 2028, with a discretionary 24-month extension to 15 November 2030. Its estimated value is £1,250,000 excluding VAT, or £1,500,000 including VAT. Evaluation is 60% price and 40% quality. A successful bidder pays a 0.5% fee based on the award value. Electronic submission in English is allowed through the specified portal.

This opportunity suits an SME or larger specialist contractor with demonstrable experience maintaining and repairing fixed access and lifting equipment, including hoists, stairlifts, lifts and related medical or precision equipment. Suppliers need the engineering capability to provide comprehensive servicing, diagnose and rectify faults, undertake repairs identified through thorough examinations, carry out minor modifications and manage equipment removals and storage. The service model requires reliable 24-hour emergency response and sufficient operational capacity to cover premises throughout Staffordshire, while being able to attend occasional locations outside the county. Experience sourcing or safely reusing suitable spare parts would be relevant. Contractors should also be prepared to manage potential equipment transfers and associated employment obligations if local government reorganisation affects the agreement.

How relevant is this notice?

Notice Information

Notice Title

Framework Agreement for the provision of Maintenance of Fixed Equipment

Notice Description

The scope of this service is to provide: The maintenance, call outs, repairs of Fixed Equipment and repairs resulting from defects reported from a Thorough Examination of Fixed Equipment. Services to Fixed Equipment that shall comprise, but not be limited to: - a full comprehensive service maintenance and repair provision. the removal and storage of Fixed Equipment. minor modifications as instructed by the Authority. the use of spares from Fixed Equipment removals to undertake repairs. a twenty-four (24) hour call out facility. services as may be expressly required by the Authority from time to time following a Thorough Examination of the Fixed Equipment by the Authority's insurance providers. This service relates to Premises which are ordinarily located within the County of Staffordshire. However, from time to time the Authority may have a small number of locations based outside of the County boundary and which shall be included in this Specification.

Lot Information

Lot 1

Renewal: At the Authority's entire discretion, the term may be extended by 24 months to a final end date of 15th November 2030 on the same terms for such period in accordance with the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cce3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067244-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

50 - Repair and maintenance services

CPV Codes

42416300 - Hoists

44115600 - Stairlifts

50400000 - Repair and maintenance services of medical and precision equipment

50750000 - Lift-maintenance services

Notice Value(s)

Tender Value
£1,250,000 £1M-£10M
Lots Value
£1,250,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jul 20262 months ago
Submission Deadline
17 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Nov 2026 - 15 Nov 2028 2-3 years
Recurrence
2029-05-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Staffordshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STAFFORD
Postcode
ST16 2DH
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG2 Shropshire and Staffordshire
Local Authority
Stafford
Electoral Ward
Forebridge
Westminster Constituency
Stafford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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