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PROVISION FOR ANNUAL SUBSCRIPTION FOR ROOM BOOKING SOFTWARE

DERBYSHIRE COMMUNITY HEALTH SERVICES NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

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16 Jul 2026 at 15:58

UK7 - Contract Details Notice
Summary of the contracting process

Derbyshire Community Health Services NHS Foundation Trust procured an annual subscription for room booking software for Walton Hospital. The requirement combines cellular data for occupancy sensors, an occupancy sensor dashboard, employee desk licences with Mapview 360, and employee Elite Resource licences. The awarded package covers three cellular-data units, desk-licensing software and 40 Elite Resource licences. This is a software and information-systems requirement rather than a construction, facilities-management or hardware supply contract. The services support room, desk and resource booking and occupancy management within the Trust’s hospital operations. Businesses supplying workplace booking, room scheduling, occupancy-monitoring or related resource-management software would find the requirement most closely aligned with their offer. The procurement was categorised as goods, reflecting the software package and information systems being acquired.

The procurement is complete and was awarded to FM:SYSTEMS EUROPE LIMITED. The Trust used a direct award below the applicable threshold, without competition, and the contract was signed on 11 June 2026. The contract runs from 4 August 2026 to 3 August 2027. Its value is £12,949 excluding VAT and £15,539 including VAT. The published requirement also records subscription fees of £949.25 for the cellular-data and occupancy-dashboard package and £12,000 for the desk and Elite Resource licences. There was one completed lot. The active award is for the full requirement and covers delivery associated with the stated hospital and wider UK delivery locations. The selected supplier is an SME. The source records no competitive evaluation or scored award criteria because the route was a direct award without competition.

This award shows demand from an NHS foundation trust for integrated workplace and healthcare-estate resource software. A credible future competitor would need to provide room-booking functionality alongside desk allocation, resource management, occupancy sensing and dashboard reporting, with the ability to support cellular data connections. Experience supplying employee desk licences and resource licences would be directly relevant, as would the capability to manage software subscriptions covering multiple functions within one operational environment. Suppliers should be able to support hospital users and demonstrate reliable implementation of booking and occupancy information across the required locations. The incumbent is an SME, indicating that this type of specialist software requirement can be delivered by a focused provider rather than only by a large technology integrator.

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Notice Information

Notice Title

PROVISION FOR ANNUAL SUBSCRIPTION FOR ROOM BOOKING SOFTWARE

Notice Description

PROVISION FOR ANNUAL SUBSCRIPTION FOR ROOM BOOKING SOFTWARE WALTON HOSPITAL QUOTE: OP-41471_FM-27876 PERIOD 08TH JULY 2026 - 7TH JULY 2027 HAAS-SMRTVW-OCPY-CELLULAR-DATA CELLULAR DATA 3 SW-SMRTVW-OCPY-DASH OCCUPANCY SENSOR DASHBOARD TOTAL SUBSCRIPTION FEES PS949.25 QUOTE: OP-41472_FM-27878 PERIOD 4TH AUGUST 2026 TO 3RD AUGUST 2027 SW-RS-DESKS-OD FMS:EMPLOYEE DESK LICENSE WITH MAPVIEW 360 12 AUGUST 04, 2026 AUGUST 03, 2027 PS10,800 SW-RS-ELITE-RL-OD FMS:EMPLOYEE ELITE RESOURCE LICENSE 40 12 AUGUST 04, 2026 AUGUST 03, 2027 PS1,200 TOTAL SUBSCRIPTION FEES PS12,000

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cd2f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/067396-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£12,949 Under £100K

Notice Dates

Publication Date
16 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Aug 2026 - 3 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBYSHIRE COMMUNITY HEALTH SERVICES NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ASHGATE
Postcode
S42 7JE
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF12 East Derbyshire
Delivery Location
Not specified
Local Authority
North East Derbyshire
Electoral Ward
Brampton & Walton
Westminster Constituency
North East Derbyshire

Supplier Information

Number of Suppliers
1
Supplier Name

FM:SYSTEMS EUROPE LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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