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Provision of a Corporate Governance, Risk & Compliance (GRC) IT Solution

Birmingham City Council

This public procurement record has 2 releases in its history.

TenderCancellation

18 Sep 2026 at 15:45

UK12 - Procurement Termination Notice
Tender

17 Jul 2026 at 00:09

UK4 - Tender Notice
Summary of the contracting process

Birmingham City Council sought a corporate Governance, Risk and Compliance (GRC) software solution, covering governance, risk management, compliance and audit functionality. The requirement was for a software package and information system, including compliance software, to support the Council’s corporate governance and assurance activities. The supplier would provide the solution for implementation and subsequent operational use by the Council. Delivery is for Birmingham City Council in Birmingham. This is a technology procurement rather than a consultancy-only requirement: relevant suppliers are software providers able to supply and support an integrated GRC platform. The requirement was arranged as a single lot and concerned the Council’s internal corporate functions.

The procurement reached tender: Birmingham City Council invited offers through a below-threshold open competition, with electronic submission allowed. The tender deadline was 7 August 2026 at 12:00 BST. The planned contract period was from 29 October 2026 to 31 March 2030, with two optional one-year extensions potentially extending it to 31 March 2032. The published tender value was £0 gross. Award was to be based on the Most Advantageous Tender, assessed on quality at 60%, social value at 10% and price at 30%. The procurement was cancelled after the award stage, with the stated reason that proposals were unable to fulfil compliance with critical requirements for audit functionality.

This opportunity suited established GRC software suppliers with a platform covering governance, risk, compliance and audit processes, rather than businesses offering an isolated compliance tool or general IT support. Strong contenders would need to demonstrate that their solution could meet critical audit functionality requirements, alongside the wider corporate GRC scope. The evaluation placed greatest emphasis on quality, so suppliers with a mature product, clear implementation approach and evidence of reliable operational support would have been well placed. The requirement also included social value assessment, making relevant delivery commitments important. The contract structure suited a provider able to undertake implementation and then support a live council-wide service over several years, including potential extension periods.

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Notice Information

Notice Title

Provision of a Corporate Governance, Risk & Compliance (GRC) IT Solution

Notice Description

Birmingham City Council (the Council) is seeking to appoint an organisation for the provision of a corporate Governance, Risk and Compliance (GRC) software solution. The contract will commence in October 2026 and will be in place for the implementation phase of the project, then for an initial 3-year period from the operational Go-Live date of 5th April 2027, with the option to extend by a further two periods of 1 year, subject to satisfactory performance, funding availability and Section 151 Officer approval. Please refer to the full tender pack available via the Council's Intend eProcurement portal.

Lot Information

Lot 1

Renewal: Two (2) optional extensions of one (1) year each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cd5b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088829-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48170000 - Compliance software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Sep 20262 weeks ago
Submission Deadline
7 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Oct 2026 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Birmingham City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 1BB
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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