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Approved Contractor Panel

BOURNVILLE VILLAGE TRUST

This public procurement record has 1 release in its history.

Planning

20 Jul 2026 at 10:51

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Bournville Village Trust (BVT) intends to establish an approved contractor panel for ad hoc works, goods and services supporting its in-house Direct Labour Organisation. The panel is expected to cover scaffolding, gas servicing and repairs, asbestos removal, skips, safety and compliance, floor coverings, responsive repairs, and planned works including retrofit. The purpose is to absorb peaks in demand and provide specialist trades not available in-house. BVT manages around 3,400 social-rented and affordable homes and provides services to approximately 9,000 households. Delivery is expected across BVT’s estates and communities in Birmingham, including inner-city and south Birmingham. The procurement is for building maintenance, residential property and related technical and waste services, including refurbishment and compliance work.

This procurement is at the planning stage and is not yet an invitation to tender. BVT expects to use a Competitive Flexible Procedure under the Procurement Act 2023, through the Delta eSourcing portal. Preliminary market engagement is planned through 9 October 2026, with a planned procurement notice expected in August 2026, a tender notice and invitation to tender expected in October 2026, award expected in December 2026 and contract execution expected in January 2027. The proposed panel term is five years from 4 January 2027, with an extension option giving a maximum term to 4 January 2037. The estimated gross value is £12,000,000; the aggregate panel award is expected to exceed £5,000,000, but no supplier will receive more than £5,000,000. There is no minimum workload or value commitment. Work may be awarded directly or through Requests for Pricing, with category-specific pricing, preferably using schedules of rates.

The panel is likely to suit SMEs and established contractors with relevant capacity in one or more housing maintenance, compliance, refurbishment, retrofit, trade or supporting service categories. Suppliers with specialist skills that BVT does not hold in-house may be well placed, particularly where they can respond to variable demand and support peaks in its maintenance workload. Contractors should be prepared to explain their market capacity, appetite and any barriers to participation, and to contribute views on panel categories, specifications, pricing models, evaluation and contract terms. The planned engagement includes a market questionnaire and supplier engagement events. Participation is optional and will not advantage or disadvantage suppliers in the later procurement. Businesses intending to compete should prepare for electronic procurement through Delta eSourcing and ensure they can respond to the eventual tender requirements.

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Notice Information

Notice Title

Approved Contractor Panel

Notice Description

About us George Cadbury founded Bournville Village Trust, as a custodian of the Bournville Estate - the village he developed around the Cadbury chocolate factory in 1900, following the death of his brother Richard in 1899. By founding Bournville Village Trust, it meant even after his death, the homes, buildings, amenities, parks and open spaces on the Bournville estate would continue to benefit the community. Since then, Bournville Village Trust has evolved to become a values-led charitable trust that is inspired by our foundation and heritage, but not afraid to be bold and try new things - just like George Cadbury did. We continue to develop, maintain and provide services on the Bournville estate but also in communities in inner-city and south Birmingham and Telford, always with the aim of creating and sustaining places where people can thrive. Today Bournville Village Trust provides services to around 9,000 households and manages 3,400 social-rented and affordable homes. To maintain and improve our homes we run an in-house service, a Direct Labour Organisation, but need to on-board contractors to support us when demand peaks or we don't have specific skills in house. Description of the proposed procurement Bournville Village Trust (BVT) intends to establish a contractor panel under the Procurement Act 2023 to provide a compliant route to market for ad hoc works, goods and services. The panel will support BVT's Direct Labour Organisation by absorbing demand peaks and providing access to specialist trades and categories not covered in-house. The panel is expected to cover most or all of the following categories: * Scaffolding * Gas service and repair * Asbestos removal * Skips * Safety and compliance * Floor coverings * Responsive repairs * Planned works, including retrofit Please note we reserve the right to amend the category list prior to tender publication if the situation changes Key features of the proposed panel: * Initial term of 5 years, with an option to extend for a further 5 years (10 years maximum) * Appointment to the panel carries no minimum value or volume commitment, and no obligation on BVT to award work * Work may be awarded directly or, subject to criteria still to be agreed, via Request for Pricing * Pricing structures will vary by category; however where possible, a restricted schedule of rates basket will be used and is the preferred model. The anticipated route to market is a Competitive Flexible Procedure under the Procurement Act 2023, conducted via the Delta eSourcing portal. The panel's maximum aggregate award value is expected to exceed PS5,000,000, however no single supplier will be awarded contracts under the panel with an aggregate value of more than PS5,000,000. Purpose of this engagement BVT wishes to engage with the market ahead of the formal procurement to: * Test the proposed panel structure, categories and pricing models with potential suppliers * Understand market capacity, appetite and any barriers to participation, especially for local SMEs * Inform the development of specifications, evaluation approach and forms of contract * Ensure interested suppliers are registered and ready to respond when the Tender Notice is published Participation in this engagement is entirely optional. Taking part, or not taking part, will neither advantage nor disadvantage any supplier in the subsequent procurement. Information gathered will be used in a way that does not confer an unfair advantage or distort competition. N.B. Publication of this notice does not commit BVT to proceed with the procurement.

Planning Information

How to take part The active market engagement phase is scheduled to start on 18 August 2026. Suppliers interested in participating should in the first instance register their interest by email to the address shown in this notice. Engagement activity is expected to include a market questionnaire and supplier engagement events; details, dates and any supporting materials will be issued to registered suppliers. Suppliers are also strongly encouraged to register as suppliers with both the Find a Tender Service and on Delta eSourcing now, so they can respond promptly when the Tender Notice is published. Indicative procurement timetable • Preliminary market engagement: from publication of this notice to 9 October 2026 • UK3 Planned Procurement Notice: expected August 2026 • UK4 Tender Notice and ITT publication: expected October 2026 • Contract award: expected December 2026, with contracts executed in January 2027 This timetable is indicative and may be subject to change.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ce8d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068117-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

70 - Real estate services

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

45262100 - Scaffolding work

45262660 - Asbestos-removal work

45312100 - Fire-alarm system installation work

45432100 - Floor laying and covering work

45453000 - Overhaul and refurbishment work

50700000 - Repair and maintenance services of building installations

70331000 - Residential property services

71356100 - Technical control services

90512000 - Refuse transport services

Notice Value(s)

Tender Value
£12,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
9 Oct 20264 weeks to go
Award Date
Not specified
Contract Period
4 Jan 2027 - 4 Jan 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BOURNVILLE VILLAGE TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B30 1QY
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Bournville & Cotteridge
Westminster Constituency
Birmingham Selly Oak

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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