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Market engagement event Irrigation Maintenance at Regents and Richmond and other Royal Parks

The Royal Parks Ltd

This public procurement record has 2 releases in its history.

PlanningUpdate

23 Jul 2026 at 10:22

UK2 - Preliminary Market Engagement Notice
Planning

20 Jul 2026 at 12:02

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Royal Parks Ltd is exploring maintenance of existing irrigation systems, initially at Regent’s Park and later at other Royal Parks, including Richmond. The work is expected to cover annual maintenance at Regent’s Park and ad hoc maintenance at other sites, with inspections and repairs rather than replacement of the current systems. The buyer wants market advice on sports-pitch irrigation controls, moisture sensors, sprinkler performance, water-distribution uniformity and monitoring. Relevant outcomes include reduced water consumption, healthier turf, more consistent playing surfaces, lower disease pressure from overwatering, and reduced operating and maintenance costs. The activity is classified as works and covers irrigation equipment and works, sports-field and recreational-area repairs, and related water-sports facilities construction. Delivery is in the United Kingdom, with the buyer based in London.

This procurement is at the planning stage and is not a call for competition. The buyer is carrying out preliminary market engagement to inform recommended best practice before a future tender. It plans an online one-hour team event at 14:00 on 24 July 2026. A scheduled engagement milestone refers to an invitation for 12 August at 11:30, with responses requested by 11 August 2026. Suppliers are also asked to return an attached spreadsheet describing their approaches. The planned contract period for the first lot is 31 October 2026 to 31 July 2030. The recorded gross value is £0, in GBP, and the procurement is below the applicable threshold. The tender remains in planning, with one planned lot covering the maintenance scope.

This engagement will suit irrigation maintenance contractors, sports-turf specialists, water-management advisers and suppliers of irrigation monitoring and control systems. Businesses with practical experience inspecting and repairing established sports-pitch irrigation networks should be well placed to contribute, particularly those able to assess sprinkler performance, water-distribution uniformity, moisture sensing and irrigation controls. The buyer is looking for evidence-based approaches to reducing water use, improving turf health and recovery, maintaining consistent playing quality, reducing disease caused by overwatering, and lowering operating and maintenance costs. Capability in measuring water consumption, irrigation run times, turf condition and system performance will be relevant. Suppliers should prepare recommendations for maintaining existing systems rather than proposing full system replacement, and be ready to share a clear approach before any future tender is issued.

How relevant is this notice?

Notice Information

Notice Title

Market engagement event Irrigation Maintenance at Regents and Richmond and other Royal Parks

Notice Description

We are looking to the market to inform us about recommended best practice for Sports pitches and other irrigation systems. We will host this online team event at 14.00 for one-hour 24 July 2026 We intend to tender for the maintenance of our exiting system in Regents Park for annual maintenance and ad hoc maintenance for other sites at a later date. This is not a call to competition. Please note There is no intention for replacing the systems we currently use. We are interested in inspections and repair. However, are we would be interest in finding out more from suppliers about the following. Recommended best practice for sports pitches. *Irrigation controls *Moisture sensors *Sprinkler Performance *Uniformity of water Distribution Monitoring systems performance for *Water consumption (m3) *Irrigation run times. *Turf health and playing quality. *Maintenance costs We will be holding a team's event and if you are interest, please respond and provide an email address. We are also interested in knowing your companies approach to the following. Please send the attached spreadsheet back *Water reduction use *Improved turf health and recovers *Consistency of playing surface *Reduced disease pressure from overwatering. *Lower operating and maintenance costs.

Planning Information

please see attachment this will be a team meeting for one hour provide an email address so an invite may be sent for 12 August at 11.30

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ceab
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069515-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

43 - Machinery for mining, quarrying, construction equipment

45 - Construction work

CPV Codes

43323000 - Irrigation equipment

45232120 - Irrigation works

45236110 - Flatwork for sports fields

45236119 - Repair work on sports fields

45236290 - Repair work on recreational areas

45242100 - Water-sports facilities construction work

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Oct 2026 - 31 Jul 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Royal Parks Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W2 2UH
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
Hyde Park
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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