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DDaT26405 - Visitor Management System Licences

UK RESEARCH & INNOVATION

This public procurement record has 2 releases in its history.

ContractAmendment

03 Sep 2026 at 12:01

UK10 - Contract Change Notice
Award

20 Jul 2026 at 13:38

UK7 - Contract Details Notice
Summary of the contracting process

UK Research and Innovation procured licences for a visitor management system: software used to manage visitors at its sites and facilities. The requirement is classified as software packages and information systems (CPV 48000000), so relevant businesses include suppliers of visitor registration, reception and site-access management software, together with the associated licensing arrangements. UK Shared Business Services Ltd managed the procurement as the shared service provider. Delivery covers the United Kingdom. The procurement was arranged as one requirement rather than separate lots, and the selected supplier is a UK-based small or medium-sized enterprise specialising in visitor management software. The buying organisation is UK Research and Innovation, a central government public authority.

This procurement has been awarded and the tender is complete. It followed a below-threshold limited competition, rather than an open competition. One lot was completed and awarded to Sign In App Ltd. The contract was signed on 17 July 2026 and runs from 25 August 2026 to 16 July 2029. Its value is £31,765.19 excluding VAT, or £38,118.22 including VAT. The award is active and the contract is active. The procurement was evaluated through the limited competition exercise described by the buyer. The available outcome information identifies the selected supplier and the contract value and term; it does not set out separate quality, technical or price weightings.

This procurement demonstrates an established requirement for visitor management software within UK Research and Innovation and shows that the buyer uses a below-threshold limited competition route for this scale of purchase. Suppliers considering future work for this buyer would need a credible visitor management product, with licensing suitable for organisational use across the United Kingdom. Relevant capability includes visitor registration, reception workflows, host notification, visitor records and management information, although the published requirement does not state a more detailed technical specification. The selected provider is an SME, indicating that specialist software businesses can compete for this type of public sector requirement without necessarily being a large systems integrator. Experience delivering reliable business software and supporting public-sector users would strengthen credibility.

How relevant is this notice?

Notice Information

Notice Title

DDaT26405 - Visitor Management System Licences

Notice Description

***** THIS IS A CONTRACT DETAILS NOTICE, NOT A CALL FOR COMPETITION ***** This procurement is being concluded following a limited competition procurement exercise. Brief Description of Requirement: Software Licence for Visitors Management System

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cecc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083418-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK10 - Contract Change Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£31,765 Under £100K

Notice Dates

Publication Date
3 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
17 Jul 20261 months ago
Contract Period
25 Aug 2026 - 16 Jul 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK RESEARCH & INNOVATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FL
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

Sign In App Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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