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Street Lighting Central Management System

London Borough of Haringey

This public procurement record has 1 release in its history.

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21 Jul 2026 at 09:48

UK5 - Transparency Notice
Summary of the contracting process

The London Borough of Haringey is procuring a central management system for its external lighting assets across highways, street lighting, parks and public amenities in London. The system supports control of lighting profiles, monitoring of individual assets, automated fault reporting, maintenance planning, warranty tracking, replacement forecasting and budget management. It also helps reduce energy use and carbon emissions, and integrates through application programming interfaces with the Council’s Confirm Enterprise Asset Management system. The requirement is for the Exedra street lighting platform, a system management software package provided by Urbis Schréder Ltd. The procurement covers one complete requirement, with participation identified as suitable for small and medium-sized enterprises.

This procurement is complete and has been awarded by direct award to Urbis Schréder Ltd. The award date is 21 July 2026, with a gross value of £595,762.80 (£496,469 excluding VAT). The contract period runs from 23 August 2026 to 22 August 2031, and signature is scheduled for 1 August 2026. The Council used a direct award because Exedra is proprietary software owned and maintained by Urbis Schréder, with exclusive rights to provide updates, security patches and technical support. Licensing restrictions prevent third-party modification or maintenance. The system is already integrated into Haringey’s infrastructure and Confirm platform, so replacement would create significant technical, operational and economic difficulties.

This award indicates established demand for suppliers able to provide and support specialist street-lighting central management software within a local authority environment. A credible competitor for a future requirement would need proven capability in managing highways, parks and public-amenity lighting assets, including asset-level monitoring, automated fault reporting, lighting control, lifecycle planning, warranty tracking and replacement forecasting. Experience of reducing energy consumption and carbon emissions would be relevant, as would the ability to integrate reliably with enterprise asset-management systems through APIs. Suppliers would also need to demonstrate robust software maintenance, security updates, technical support, data and systems integration, and operational continuity. The incumbent’s proprietary rights and existing integration were central to this award, so alternative suppliers would need to address compatibility, migration and change-management risks convincingly.

How relevant is this notice?

Notice Information

Notice Title

Street Lighting Central Management System

Notice Description

The Street Lighting Central Management System (CMS) is the Council's primary platform for managing all external lighting assets, including highways, street lighting, parks, and public amenities. It supports core business processes such as: * Control - using lighting profiles which are luminaire specific to reduce energy and CO2 costs. Without this energy will go up. * Monitor - better asset management. The advantages of the system monitoring each asset individually means easier lifecycle planning, warranty tracking, replacement forecast and budget accuracy. * Reporting - Instead of waiting for night scouting or public complaints, the system automatically reports faults therefore maintenance crews can go directly to the failed asset and know before going there what the issue is therefore fixing the fault at the 1st site visit. * Cost - It would cost millions to remove the system and change back to photoelectric cells. The Street Lighting CMS, Exedra Platform is provided by Urbis Schreder. It integrates with the Councils critical software, Confirm Enterprise Asset Management (EAM) system through API links.

Procurement Information

The Exedra platform is proprietary software, with the intellectual Property and Proprietary Rights wholly owned and maintained by Urbis Schreder. They alone are legally permitted to provide updates, security patches, and technical support. Licensing restrictions prohibit third-party modification or maintenance, and access to source code or data structures is unavailable outside the supplier's ecosystem. The Exedra Platform has been in use by the council for the past five (5) years and has been fully integrated into the council infrastructure. It also has APIs that allows it to link seamlessly with the EAM application, Confirm. Any attempt to rip it out of the council's infrastructure or replace it with a different CMS would expose the council to undue economic hardship in terms of the change management, application cost, installation, configuration, data migration, systems integration, operational disruption, and ongoing administration and training. The council will incur expenses exceeding PS2,300,000.00 plus costs for removing the current system which considering the council's current economic situation should be avoided. A Direct award to Urbis Schreder for the Exedra platform can be justified under Schedule 5 of the Procurement Act of 2023 based on the following- * 5(5)(a) - "due to a particular supplier having intellectual property rights or other exclusive rights, only that supplier can supply the goods, services or works required" (as the Exedra platform is the intellectual property of Urbis Schreder) * 5(7)(a) - "a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and" (as this is repeated goods) * 5(7)(b) - "the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance." (as this is repeated goods)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06cf7b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068535-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48781000 - System management software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£496,469 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
23 Aug 2026 - 22 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Haringey
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
N22 7TR
Postcode Area
North London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI43 Haringey and Islington
Delivery Location
Not specified
Local Authority
Haringey
Electoral Ward
Woodside
Westminster Constituency
Southgate and Wood Green

Supplier Information

Number of Suppliers
1
Supplier Name

Urbis Schreder Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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