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Legal Case Management System

Independent Commission for Reconciliation and Information Recovery

This public procurement record has 1 release in its history.

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22 Jul 2026 at 13:30

UK5 - Transparency Notice
Summary of the contracting process

The Independent Commission for Reconciliation and Information Recovery, based in Belfast, procured a cloud-based Legal Case Management System for use in the United Kingdom. This is a legal technology and IT support service, covering the creation and storage of template pleadings and the production and secure storage of Outlook emails within the system. The solution must operate entirely in the cloud, without hardware-based components. It must provide strict delegated access controls so that system access is limited to the CMS supplier in accordance with the commission’s service-provider requirements. The system must also generate unique matter numbers for each case and use artificial intelligence to identify historic or legacy emails and link them to the correct matter.

The procurement has been completed through a below-threshold direct award without competition. LawVu was selected as the supplier for the single lot. The award date was 22 July 2026. The award is valued at £109,154.58 excluding VAT, or £130,985.50 including VAT. The awarded service period is from 10 August 2026 to 10 August 2029. A contract signature was scheduled for 3 August 2026. Evaluation was undertaken as a direct award without competition rather than through a competitive tender. The requirement is classified as IT services, including consulting, software development, internet and support. The procurement is recorded as complete, while the award status is pending pending finalisation of the award process.

This procurement demonstrates demand from a Northern Ireland public authority for specialist legal case-management software delivered as a fully cloud-based service. A credible competitor for a future requirement would need a mature platform supporting legal matter administration, template pleading creation, secure email capture and storage, and reliable generation of unique matter numbers. Strong capability in email migration or discovery would be important because the system must use artificial intelligence to identify historic emails and associate them with the correct cases. Suppliers would also need to demonstrate robust delegated access controls that can restrict system access to the CMS provider, alongside dependable security, hosting and support arrangements suitable for sensitive legal and public-sector information.

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Notice Information

Notice Title

Legal Case Management System

Notice Description

The Independent Commission for Reconciliation and Information Recovery seeks a cloud-based Legal Case Management System (CMS) that supports the creation and storage of template pleadings, and enables production and secure storage of Outlook emails directly within the system. The solution must operate entirely in the cloud with no hardware-based components. Strict delegated access controls are required, permitting system access solely to the CMS supplier as mandated by our service provider, this requirement is absolute and non negotiable. The system must also generate unique matter numbers for each case and incorporate an AI enabled capability to automatically identify and link historic (legacy) emails to the correct matter number.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d0df
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069169-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£109,154 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
10 Aug 2026 - 10 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Independent Commission for Reconciliation and Information Recovery
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT2 7BA
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
Not specified
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Supplier Information

Number of Suppliers
1
Supplier Name

LawVu Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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