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Preliminary Market Engagement for Community Equipment Repair and Maintenance Services: Exploration of Future Service Delivery Options

Swindon Borough Council

This public procurement record has 1 release in its history.

Planning

22 Jul 2026 at 14:22

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Swindon Borough Council is exploring future delivery of community equipment repair and maintenance services for residents in the Borough of Swindon, supporting people to remain independent in their own homes. The requirement is primarily for services, with associated goods and equipment-related activity. The scope is expected to cover repair and maintenance of community equipment, including medical and precision equipment, together with installation services for medical and surgical equipment. The Council is seeking views on possible service delivery models, operational arrangements, innovation and commercial approaches. The work would support the Council’s wider responsibilities for social care and public services. Suppliers with experience of delivering safe, effective and value-for-money equipment services in a community or healthcare setting are the most relevant audience for this market engagement.

This procurement is at the planning stage and is currently a preliminary market engagement exercise, not an invitation to tender or a call for competition. The Council expects to publish a further notice by 30 September 2026. It anticipates a total contract value of approximately £750,000 gross (£625,000 excluding VAT). The proposed contract period is 1 January 2027 to 1 January 2030, with an option to extend for up to three additional one-year periods, potentially until 31 December 2032. Suppliers are asked to submit evidence-based questionnaire responses by 28 August 2026 at 15:00. Participation is voluntary; responses will inform the future specification, delivery model and procurement strategy. The Council may hold optional follow-up clarification discussions with selected suppliers.

This engagement will suit organisations already delivering community equipment, healthcare equipment or medical and precision equipment repair and maintenance. Relevant providers may include specialist engineering and technical maintenance businesses, medical equipment service companies, installation contractors, and organisations operating integrated community equipment services. The Council is particularly seeking evidence of current market capability, safe and effective service delivery, operational arrangements, innovation and possible commercial models. Suppliers should be prepared to explain their experience, assumptions and approach clearly, including how services could support residents to remain independent at home. Businesses with established repair, maintenance and installation capacity, suitable technical expertise, and experience working with public-sector, social-care or healthcare commissioners will be well placed to contribute to the engagement and prepare for any subsequent procurement.

How relevant is this notice?

Notice Information

Notice Title

Preliminary Market Engagement for Community Equipment Repair and Maintenance Services: Exploration of Future Service Delivery Options

Notice Description

Swindon Borough Council is the local authority for the Borough of Swindon in Wiltshire, responsible for delivering a wide range of public services including education, social care, housing, waste management, planning, highways and environmental services. Established as a unitary authority in 1997, the Council serves a population of over 200,000 residents and operates as a significant public-sector organisation and commissioner of services. Its strategic direction is guided by the Swindon Plan, which focuses on building a fairer, better and greener Swindon, with priorities centred on reducing inequality, supporting economic growth, improving outcomes for residents and addressing climate challenges. Preliminary Market Engagement Swindon Borough Council invites suppliers to participate in a Preliminary Market Engagement (PME) exercise relating to the future delivery of Community Equipment Repair and Maintenance Services. The Council is seeking feedback from organisations with relevant experience to better understand current market capability, service delivery models, innovation, operational considerations and potential commercial approaches. Supplier feedback will help shape the future service specification and procurement strategy, ensuring the Council develops a model that delivers safe, effective and value-for-money repair and maintenance services for community equipment that supports residents to remain independent in their own homes. The anticipated contract value is approximately PS750,000, with a proposed contract duration of three (3) years, with the option to extend for up to three (3) additional one-year periods at the Council's discretion. Suppliers are encouraged to provide evidence-based responses wherever possible and clearly state any assumptions made. Following submission, the Council may review responses, identify common themes and invite selected suppliers to participate in optional follow-up clarification discussions. Participation in this exercise is voluntary and does not form part of any procurement process. For full details of the proposed service, delivery models and supplier questionnaire, please refer to the attached Community Equipment Repair and Maintenance Services Preliminary Market Engagement Specification. This Preliminary Market Engagement exercise does not constitute a call for competition and does not commit the Council to any future procurement process. Information gathered will be used solely to inform future service design and commissioning considerations. The Council thanks suppliers in advance for their time and engagement. DN820744

Planning Information

Swindon Borough Council is the local authority for the Borough of Swindon in Wiltshire, responsible for delivering a wide range of public services including education, social care, housing, waste management, planning, highways and environmental services. Established as a unitary authority in 1997, the Council serves a population of over 200,000 residents and operates as a significant public-sector organisation and commissioner of services. Its strategic direction is guided by the Swindon Plan, which focuses on building a fairer, better and greener Swindon, with priorities centred on reducing inequality, supporting economic growth, improving outcomes for residents and addressing climate challenges. For more information on our plan, please visit our website. Swindon Borough Council is exploring future delivery models for its Community Equipment Repair and Maintenance Service. The purpose of this Preliminary Market Engagement is to provide suppliers with sufficient background information to support meaningful and informed responses to the market engagement questions. Preliminary Market Engagement Swindon Borough Council invites suppliers to contribute to a Preliminary Market Engagement in relation to the future provision of Community Equipment Repair and Maintenance Services and welcomes views on the questions set out within the supplier questionnaire. The Council is seeking feedback to better understand current market capability, service delivery models, operational considerations, innovation and indicative commercial approaches. Supplier feedback will help inform the future service specification and procurement strategy to ensure the Council delivers an effective, safe and value-for-money service. The anticipated total contract value is approximately £750,000. The proposed contract duration is three (3) years, with the option to extend for up to three (3) additional one-year periods at the Council's discretion. Responses should be evidence-based where possible and include clear assumptions. Following submission, the Council may analyse themes across responses and may invite some suppliers to optional follow-up clarification discussions to explore aspects of their responses in more depth. Participation in this process is voluntary and does not form part of a procurement process, nor does it create any obligation on the Council or participating organisations. The information gathered will be used solely to inform future service planning. The closing date for responses and submission through the portal is 28 August 2026 at 15:00. To see full details about the proposed Community Equipment Repair and Maintenance Service, including the delivery models under consideration and the supplier questionnaire, please refer to the attached Preliminary Market Engagement Specification. This Preliminary Market Engagement exercise does not constitute a call for competition and does not commit the Council to any future procurement process. The information gathered will be used solely to inform future service design and commissioning considerations. The Council thanks suppliers in advance for their time and engagement. DN820744

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d0f7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069216-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

50400000 - Repair and maintenance services of medical and precision equipment

50800000 - Miscellaneous repair and maintenance services

51400000 - Installation services of medical and surgical equipment

Notice Value(s)

Tender Value
£625,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
30 Sep 20262 weeks to go
Award Date
Not specified
Contract Period
1 Jan 2027 - 1 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Swindon Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 2JH
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK14 Swindon
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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