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Catering Services

West Mercia Police and Crime Commissioner

This public procurement record has 2 releases in its history.

Tender

28 Aug 2026 at 12:37

UK4 - Tender Notice
Planning

23 Jul 2026 at 13:59

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Mercia Police and Crime Commissioner is seeking catering services for delivery in Worcestershire. The requirement covers canteen and catering services, including the provision of catering across the Authority’s operations. It is a services contract rather than a goods supply or works project. The procurement has one lot and is identified in the tender as “Catering Services”. The buyer is a sub-central public authority. The contract is intended for suppliers able to organise and deliver an ongoing catering service for a police and crime commissioner’s organisation, with performance taking place at the Authority’s relevant sites. The opportunity is suitable for small and medium-sized enterprises and for voluntary, community and social enterprises, so it may suit specialist caterers as well as larger catering providers able to manage public-sector delivery.

The process has reached tender: the buyer invited offers through a competitive flexible procedure using two stages. Stage 1 is a pass/fail Conditions of Participation assessment, with the completed document due by 12 noon on 22 September 2026; enquiries close at the same time. Suppliers passing Stage 1 will be invited to Stage 2, where site visits will be arranged and a formal invitation-to-tender response is due by 12 noon on 26 October 2026. The tender value is £425,000, or £510,000 gross, in GBP. The single lot is separately recorded as AED 425,000, or AED 510,000 gross. The contract runs from 1 April 2027 to 31 March 2030, with two 12-month renewals available, potentially extending to 31 March 2032. Evaluation is 70% quality and 30% price.

This opportunity suits catering businesses with the operational capability to provide an ongoing canteen and catering service for a public authority. Suppliers must first demonstrate that they meet the Conditions of Participation on a pass/fail basis, then prepare a formal tender response addressing both quality and price. The second stage includes arranged site visits, so bidders should be able to assess and plan delivery at the Authority’s locations and commit suitable operational resources. The requirement is explicitly suitable for SMEs and voluntary, community and social enterprises, widening its potential fit beyond national contract caterers. Businesses with established catering delivery processes, experienced service teams and the capacity to manage a multi-year public-sector contract should consider participating. Submissions may be made electronically in English through the buyer’s procurement portal.

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Notice Information

Notice Title

Catering Services

Notice Description

West Mercia Police (the Authority) is conducting an open competitive flex two-stage tender under the Procurement Act 2023 for the provision of Catering Services. All details are contained within the tender documentation. The contract is go live on the 1st April 2027. The first stage of the two-stage process is a Conditions of Participation (CoP) pass/fail stage. All documents will be provided as part of this stage however, only the CoP document is required to be completed and submitted by the deadline of 12pm noon on the 22nd September 2026. Those bidders successful in stage 1 CoP will be invited to participate in stage 2 ITT whereby, site visits will be arranged and a formal ITT response is required by 12pm noon on the 26th October 2026 based on a price and quality weighting. Pre-market engagement was undertaken under - https://www.find-tender.service.gov.uk/Notice/069753-2026? Tender Link- https://sell2.in-tend.co.uk/blpd/publictender-details?tid=672e08af-82b5-496d-8d0b-b3fc4cd28711 We look forward to your organisation participating in this exercise.

Planning Information

Participation in RFI exercise.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d204
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082157-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55500000 - Canteen and catering services

55520000 - Catering services

Notice Value(s)

Tender Value
£425,000 £100K-£500K
Lots Value
£425,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20263 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Mercia Police and Crime Commissioner
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORCESTER
Postcode
WR3 8SP
Postcode Area
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG12 Worcestershire CC
Local Authority
Wychavon
Electoral Ward
North Claines & Salwarpe
Westminster Constituency
Droitwich and Evesham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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