Planning

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Catering Services

WEST MERCIA POLICE AND CRIME COMMISSIONER

This public procurement record has 1 release in its history.

Planning

23 Jul 2026 at 12:59

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The West Mercia Police and Crime Commissioner is in the planning stage of a procurement process for catering services, taking place in the UK region of Worcester. This initiative, titled "Catering Services" (Reference: BO26-2723), is currently in the pre-market engagement phase, with a Request for Information (RFI) exercise scheduled until 5th August 2026. This exercise aims to gather insights to inform a future procurement process under the Procurement Act 2023. The contract term is expected to start on 1st April 2027, running until 31st March 2030, with potential extensions until 2032. The procurement is defined under service with industry classifications including catering supplies and services.

This procurement opportunity provides substantial growth potential for businesses in the catering industry, particularly those specialising in institutional or enterprise catering services. Businesses that are small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are deemed suitable to participate. Engaging in this RFI process allows businesses to showcase their capabilities, gauge interest, and potentially influence the procurement design, ensuring that forthcoming tenders align with industry standards and innovations, thereby enhancing competitiveness in the forthcoming formal tendering stages.

How relevant is this notice?

Notice Information

Notice Title

Catering Services

Notice Description

**THIS IS AN RFI ONLY** The West Mercia Police Contracts and Procurement Team, acting on behalf of the Police and Crime Commissioner for West Mercia (the Authority), intends to undertake pre market engagement in accordance with the Procurement Act 2023 in relation to an upcoming Catering Services Tender (Reference: BO26-2723). This Request for Information (RFI) is issued as part of the Authority's preliminary market engagement activity to inform the development of the future procurement. The purpose of this engagement is to support compliance with the Procurement Act 2023 by improving transparency and ensuring the procurement is designed in a manner that is proportionate, delivers value for money, and reflects current industry accepted practices. The RFI seeks to help the Authority better understand market capability and capacity, gauge supplier interest, and identify any risks, innovations, or considerations that suppliers consider relevant to the scope, specification, and delivery model prior to the commencement of a formal procurement process. Participation in this RFI is voluntary and does not form part of any subsequent procurement process, nor does it commit the Authority to undertake a procurement or any participant to bid. Any future procurement will be conducted in compliance with the Procurement Act 2023 and the Authority's statutory obligations, ensuring fair treatment, non discrimination, and that competition is not distorted as a result of this engagement. Further information can be found in the RFI document. https://sell2.in-tend.co.uk/blpd/publictender-details?tid=5c35d51b-5ed8-4af0-80ba-6fcfebf61f6f

Planning Information

Participation in RFI exercise.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d204
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069753-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

55 - Hotel, restaurant and retail trade services

CPV Codes

39222000 - Catering supplies

55500000 - Canteen and catering services

55520000 - Catering services

55523000 - Catering services for other enterprises or other institutions

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
5 Aug 2026Expired
Award Date
Not specified
Contract Period
31 Mar 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST MERCIA POLICE AND CRIME COMMISSIONER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORCESTER
Postcode
WR3 8SP
Post Town
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG12 Worcestershire CC
Local Authority
Wychavon
Electoral Ward
North Claines & Salwarpe
Westminster Constituency
Droitwich and Evesham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06d204-2026-07-23T13:59:52+01:00",
    "date": "2026-07-23T13:59:52+01:00",
    "ocid": "ocds-h6vhtk-06d204",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJHH-5271-ZMQP",
            "name": "West Mercia Police and Crime Commissioner",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJHH-5271-ZMQP"
            },
            "address": {
                "streetAddress": "Hindlip Hall, Hindlip",
                "locality": "Worcester",
                "postalCode": "WR3 8SP",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG12"
            },
            "contactPoint": {
                "email": "procurementsupport@westmercia.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJHH-5271-ZMQP",
        "name": "West Mercia Police and Crime Commissioner"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Participation in RFI exercise.",
                "dueDate": "2026-08-05T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "069753-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/069753-2026",
                "datePublished": "2026-07-23T13:59:52+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "BO26-2723",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Catering Services",
        "description": "**THIS IS AN RFI ONLY** The West Mercia Police Contracts and Procurement Team, acting on behalf of the Police and Crime Commissioner for West Mercia (the Authority), intends to undertake pre market engagement in accordance with the Procurement Act 2023 in relation to an upcoming Catering Services Tender (Reference: BO26-2723). This Request for Information (RFI) is issued as part of the Authority's preliminary market engagement activity to inform the development of the future procurement. The purpose of this engagement is to support compliance with the Procurement Act 2023 by improving transparency and ensuring the procurement is designed in a manner that is proportionate, delivers value for money, and reflects current industry accepted practices. The RFI seeks to help the Authority better understand market capability and capacity, gauge supplier interest, and identify any risks, innovations, or considerations that suppliers consider relevant to the scope, specification, and delivery model prior to the commencement of a formal procurement process. Participation in this RFI is voluntary and does not form part of any subsequent procurement process, nor does it commit the Authority to undertake a procurement or any participant to bid. Any future procurement will be conducted in compliance with the Procurement Act 2023 and the Authority's statutory obligations, ensuring fair treatment, non discrimination, and that competition is not distorted as a result of this engagement. Further information can be found in the RFI document. https://sell2.in-tend.co.uk/blpd/publictender-details?tid=5c35d51b-5ed8-4af0-80ba-6fcfebf61f6f",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39222000",
                        "description": "Catering supplies"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55500000",
                        "description": "Canteen and catering services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55520000",
                        "description": "Catering services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55523000",
                        "description": "Catering services for other enterprises or other institutions"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG12",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "status": "planning"
    },
    "language": "en"
}