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Chiltern Railways - Supply of Lubricants

THE CHILTERN RAILWAY COMPANY LIMITED

This public procurement record has 3 releases in its history.

TenderUpdate

27 Jul 2026 at 09:33

UK4 - Tender Notice
TenderUpdate

24 Jul 2026 at 08:52

UK4 - Tender Notice
Tender

23 Jul 2026 at 14:31

UK4 - Tender Notice
Summary of the contracting process

The Chiltern Railway Company Limited is procuring the supply of lubricants for maintenance depots across the Chiltern network. The requirement covers lubricating oils, greases and related lubricants for Chiltern’s Diesel Multiple Unit fleet, including Classes 165 and 168, and its Class 68 locomotives. The supply may include services ancillary to providing the lubricants. This is a goods procurement supporting the railway fleet maintenance programme. The work is relevant to manufacturers, distributors and specialist suppliers of industrial, automotive or rail lubricants that can support depot-based maintenance operations across the network. It may also suit businesses able to provide a broad product range for different rolling-stock types and maintenance applications, rather than suppliers focused on a single lubricant or narrow market segment.

The procurement has reached tender: the buyer invited offers through a selective competitive flexible procedure. The process includes a non-disclosure agreement, invitation to participate with a procurement-specific questionnaire, invitation to tender, best and final offer, preferred bidder and contract award stages. Expressions of interest were due by 28 August 2026 at 13:00, and the award decision was scheduled for 16 November 2026. One lot is valued at £4.8 million excluding VAT, or £5.76 million including VAT. The contract is planned to run from 1 April 2027 to 31 March 2032, with an option to extend to 31 March 2034. Evaluation is based on commercial cost at 30%, technical quality at 25%, legal terms at 15%, and KPIs, health and safety and experience at 10% each.

This opportunity suits suppliers with established capability in lubricants for vehicle, industrial or rail engineering environments, particularly those able to supply oils and greases for multiple locomotive and passenger-train applications. The buyer has marked the lot as suitable for small and medium-sized enterprises, so specialist suppliers and capable growing businesses may be well placed to compete. Bidders should be prepared to demonstrate technical competence, relevant experience, effective health and safety arrangements, and the ability to work to agreed performance indicators. A strong offer will also need clear legal and contractual terms and competitive commercial pricing. Suppliers that can provide dependable product availability, consistent technical support and ancillary services alongside the physical supply are likely to align well with the requirement.

How relevant is this notice?

Notice Information

Notice Title

Chiltern Railways - Supply of Lubricants

Notice Description

Chiltern Railways is undertaking this procurement exercise to appoint a supplier for the provision of lubricants across the Chiltern network of maintenance depots. The Diesel Multiple Unit (DMU) fleet Class 165, Class 168 and Loco Class 68's operated by Chiltern requires a range of lubricants to support the fleet maintenance programme. The estimated annual contract value is PS620,002 per annum. The estimated overall value over 7 years is PS4.8m (exc. VAT) for the supply of lubricants (this estimated value includes any services ancillary to the supply of lubricants). Chiltern Railways intends to award a contract for an initial term of five (5) years, with the option to extend for up to a further two (2) years.

Lot Information

Lot 1

Renewal: The Contract's duration is initially for five (5) years with an optional extension up to a further one, two (2) year period (5+2), seven (7) years in total.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d219
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070580-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

24 - Chemical products

CPV Codes

09211000 - Lubricating oils and lubricating agents

24951000 - Greases and lubricants

Notice Value(s)

Tender Value
£4,800,000 £1M-£10M
Lots Value
£4,800,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE CHILTERN RAILWAY COMPANY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUNDERLAND
Postcode
SR3 3XP
Postcode Area
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Sunderland
Electoral Ward
Doxford
Westminster Constituency
Houghton and Sunderland South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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