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AP26056 - Portable firefighting equipment and RSM

Arc Property Services Partnership Limited

This public procurement record has 1 release in its history.

Planning

23 Jul 2026 at 15:36

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Arc Property Services Partnership Limited intends to procure a single services contract covering portable firefighting equipment across the diverse property portfolio it manages for its customers in the United Kingdom. The scope includes routine inspection and testing; planned preventative maintenance and servicing; corrective maintenance and repair; replacement of obsolete, non-compliant or uneconomic equipment; and supply and installation of new equipment where required. The supplier will also provide asset management, certification, record keeping, compliance reporting, technical advice and fire safety support. The service is intended to cover offices, operational buildings, educational facilities and other premises. The purpose is to keep portable firefighting equipment fit for purpose and compliant with statutory, regulatory and relevant British Standards requirements. The procurement is classified under firefighting equipment and its repair and maintenance.

This procurement is at the planning stage and is expected to use a Competitive Flexible Procedure for an above-threshold service contract. The estimated value is £176,000 excluding VAT, or £211,200 including VAT. The expected contract period is 1 April 2027 to 31 March 2028, with renewal potential extending to 31 March 2035. The buyer expects to issue the next notice by 4 August 2026. Preliminary market engagement has already taken place: a voluntary virtual Market Engagement Open Day was held on 15 July 2026 through individual online supplier sessions. The engagement sought feedback on market capability, capacity, innovation, risks, service delivery considerations and costs, to help refine the procurement strategy and requirements before the tender notice. No invitation to tender has yet been issued.

The procurement is likely to suit specialist fire protection and facilities maintenance businesses able to manage a multi-site portfolio and provide both planned and responsive services. Relevant capability includes inspection, testing, servicing, repair, replacement and installation of portable firefighting equipment, supported by reliable asset registers, certification and compliance reporting. Suppliers should be prepared to demonstrate working knowledge of applicable legislation, British Standards, industry best practice and fire safety compliance requirements. The buyer is looking for a compliant, responsive and proactive service, including technical advice and support, equipment replacement decisions and maintenance of accurate records. Businesses with sufficient operational capacity to support offices, operational buildings, educational facilities and other premises, and with experience managing varied customer estates, should monitor the forthcoming competition and prepare their evidence accordingly.

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Notice Information

Notice Title

AP26056 - Portable firefighting equipment and RSM

Notice Description

The Contracting Authority intends to procure a contract for the provision of portable firefighting equipment inspection, servicing, maintenance, repair, replacement and associated compliance services across the estate it manages on behalf of it's Customers. The services will include, but not be limited to: - Routine inspection and testing of portable firefighting equipment. - Planned preventative maintenance and servicing in accordance with relevant legislation, British Standards and industry best practice. - Corrective maintenance and repair of defective equipment. - Replacement of equipment that is beyond economical repair, obsolete or no longer compliant with applicable standards. - Provision and installation of new portable firefighting equipment where required. - Asset management, certification, record keeping and compliance reporting. - Technical advice and support relating to fire safety equipment and compliance requirements. The contract will cover a diverse property portfolio managed by the Authority and may include offices, operational buildings, educational facilities and other premises within its estate. The successful supplier will be required to deliver a compliant, responsive and proactive service to ensure that all portable firefighting equipment remains fit for purpose and maintained in accordance with statutory and regulatory requirements. The procurement is expected to result in the award of a single contract for the delivery of these services.

Planning Information

The Contracting Authority undertook preliminary market engagement in relation to a forthcoming above-threshold procurement for the provision of portable firefighting equipment inspection, servicing, maintenance, repair, replacement and associated compliance services across the Authority's estate. The engagement consisted of a virtual Market Engagement Open Day held on 15 July 2026. The event was open to all interested suppliers, including small and medium-sized enterprises (SMEs), and was delivered through individual one-to-one online sessions with suppliers. The scope of the engagement was to: - Inform the market of the Authority's future procurement requirements. - Provide an overview of the proposed procurement approach, including the intended Competitive Flexible Procedure. - Discuss indicative procurement timescales. - Gather supplier feedback on market capability, capacity, innovation, risks, service delivery considerations and costs. - Assist the Authority in refining its procurement strategy and requirements prior to issuing the Tender Notice. Participation in the engagement was voluntary and information obtained during the engagement will be used only to support the development of the procurement. Participation, or non-participation, will not confer any advantage or disadvantage in the subsequent procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d255
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069881-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

50 - Repair and maintenance services

CPV Codes

35111000 - Firefighting equipment

50413200 - Repair and maintenance services of firefighting equipment

Notice Value(s)

Tender Value
£176,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jul 20261 months ago
Submission Deadline
Not specified
Future Notice Date
4 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Arc Property Services Partnership Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG1 6BT
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLE3 South Yorkshire, TLF East Midlands (England)
Local Authority
Nottingham
Electoral Ward
Castle
Westminster Constituency
Nottingham East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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