PP-10200 Hornchurch Academy Trust Cleaning Framework

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06d26b-2026-07-23T16:01:06+01:00",
    "date": "2026-07-23T16:01:06+01:00",
    "ocid": "ocds-h6vhtk-06d26b",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "069912-2026",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK3",
                "description": "Planned procurement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/069912-2026",
                "datePublished": "2026-07-23T16:01:06+01:00",
                "format": "text/html"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-COH-10760863",
            "name": "HORNCHURCH ACADEMY TRUST",
            "identifier": {
                "scheme": "GB-COH",
                "id": "10760863"
            },
            "address": {
                "streetAddress": "Whybridge Junior School Blacksmiths Lane",
                "locality": "Essex",
                "postalCode": "RM13 7AH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI52"
            },
            "contactPoint": {
                "email": "finance@hornchurchacademy.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-04395705",
            "name": "Place Group Ltd",
            "identifier": {
                "scheme": "GB-COH",
                "id": "04395705"
            },
            "address": {
                "streetAddress": "The Regent, Chapel Street",
                "locality": "Penzance",
                "postalCode": "TR18 4AE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK30"
            },
            "contactPoint": {
                "name": "Irene Celis",
                "email": "Irene.Celis@place-group.com",
                "telephone": "+448452577050"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Procurement Agent on behalf of client",
            "details": {
                "url": "https://in-tendhost.co.uk/placegroup/aspx/Home"
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-10760863",
        "name": "HORNCHURCH ACADEMY TRUST"
    },
    "tender": {
        "id": "PP-101200",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "PP-10200 Hornchurch Academy Trust Cleaning Framework",
        "description": "1. Havering Education Services (HES) established a Brokerage Service in 2013 as a dedicated collaborative procurement and contracts support service for schools and settings. The Service enables schools to access a wide range of competitive single and multi-supplier procurement frameworks for goods and services that have been selected through a compliant procurement route, and who demonstrably deliver value for money and high-quality products and services to schools and settings. 2. The Brokerage Service has over the years developed into a highly valued, award winning and truly schools led local and regional collaborative model. Starting in 2022, under a partnership model, Hornchurch Academy Trust, a Multi Academy Trust based in Havering became the 'Contracting Authority' under which umbrella the HES brokerage frameworks are managed, and procurement activities conducted. 3. This requirement is for a new multi supplier framework agreement for Cleaning Services which is expected to be used primarily by education establishments, of which a list of 70 subscribers will be published with the Stage 1. Over the life of the framework agreement, it is envisaged that additional schools in Havering and other neighbouring Local Authorities may subscribe to the Brokerage Service and therefore access the Cleaning Services and other frameworks on offer. 4. The Framework will act as a single closed framework, with a fixed set of appointed Suppliers for a duration of 3 years, with the option to extend by 1 further year at the discretion of the Client. The maximum number of appointed Suppliers to the Framework is envisaged to be a minimum of six and a maximum of ten. 5. The estimated full Framework Agreement value of PS15,000,000 EX VAT is the estimated potential value based on known participating establishments and estimated participation by the wider interested Educational Sector. This spend cannot be guaranteed. 6. Suppliers that are appointed to the framework agreement, will be required to pay a rebate for each call-off contract they are awarded under the Framework. The rebate will be 2.5% (excluding VAT) of the total value of the call-off contract that is awarded. 7. This Framework will be created for the exclusive use of Educational Establishments only. 8. The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils (on behalf of Educational Establishments), Educational Establishments (including Academies) Educational Establishments: Early Years Settings, Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities. Schools in England https://www.gov.uk/find-school-in-england Academies http://www.education.gov.uk/schools/performance Universities and Colleges http://unistats.direct.gov.uk/institutions/ Please note that elements of this description may change prior to Stage 1 publishing.",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90919300",
                        "description": "School cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 18000000,
            "amount": 15000000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. 2) Stage 2 - Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2. 3) Stage 3 - Supplier Meetings. The top ranking Suppliers from Stage 2 will receive invitations to join in person meetings with the Client. The Suppliers may be asked to present and or answer questions and clarifications against their Stage 2 quality or commercial response. These meetings are not scored, but allows as an opportunity for the Client end users to clarify Suppliers' responses to the tender evaluation criteria and be involved in the process. The structure of the Stage 3 may be altered prior to Stage 1 publish."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 10,
                "buyerCategories": "The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils (on behalf of Educational Establishments), Educational Establishments (including Academies) Educational Establishments: Early Years Settings, Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities.",
                "description": "Prices for a call off contract are determined by a further competition. Selection process and criteria may be similar to that of the framework procurement itself."
            }
        },
        "submissionMethodDetails": "Tender responses, and all clarifications and correspondence, must be submitted using the In-Tend portal at the following link, under project reference PP-10200 https://in-tendhost.co.uk/placegroup",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-09-07T12:00:00+01:00",
        "awardPeriod": {
            "endDate": "2027-02-01T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "planned",
                "value": {
                    "amountGross": 18000000,
                    "amount": 15000000,
                    "currency": "AED"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "To enable the full possible term under a successful closed framework"
                }
            }
        ],
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Tender documentation and all correspondence will be managed via the InTend portal under project reference PP-10200. Please register on the portal and express interest in the project to access the tender documentation",
                "url": "https://in-tendhost.co.uk/placegroup"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-08-03T23:59:59+01:00"
        },
        "contractTerms": {
            "financialTerms": "As per the contract terms and conditions included as part of the tender documentation"
        },
        "riskDetails": "Please see section 7 of Part A of the tender documentation for details of contract risks and dependencies."
    },
    "language": "en"
}