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PP-10200 Hornchurch Academy Trust Cleaning Framework

Hornchurch Academy Trust

This public procurement record has 2 releases in its history.

Tender

17 Aug 2026 at 11:57

UK4 - Tender Notice
Planning

23 Jul 2026 at 16:01

UK3 - Planned Procurement Notice
Summary of the contracting process

Hornchurch Academy Trust is procuring a multi-supplier framework for school cleaning services (CPV 90919300). The framework is intended primarily for education establishments, including early years settings, nurseries, primary, middle, high and secondary schools, academies, special schools, pupil referral units, further education colleges and universities. Local authorities may also use it on behalf of educational establishments. The framework is for education users only and may serve establishments across all administrative regions of England. Cleaning services will be purchased through subsequent competitions for individual call-off contracts. The arrangement is managed through Hornchurch Academy Trust’s partnership with Havering Education Services’ Brokerage Service, which supports collaborative purchasing for schools and other settings. One lot is included, and small and medium-sized enterprises are identified as suitable participants.

The procurement has reached tender: suppliers were invited to request participation through a selective competitive flexible procedure. Stage 1 assesses participation responses, Stage 2 invites selected suppliers to submit final tenders, and Stage 3 involves unscored meetings with up to ten top-ranked suppliers. Expressions of interest are due by 18 September 2026 at 12:00. Enquiries close on 7 September 2026 at 23:59. The award decision is due by 1 February 2027 at 23:59. The framework is planned to run from 1 April 2027 to 31 March 2030, with a possible extension to 31 March 2031. Its estimated value is £15,000,000 excluding VAT (£18,000,000 including VAT), although spend is not guaranteed. Appointed suppliers pay a 2.5% rebate excluding VAT on awarded call-offs. Quality counts for 70% and price for 30%.

This opportunity suits cleaning contractors able to deliver services across schools and other education settings, including organisations with the capacity to support multiple call-off contracts through further competition. Strong bids will need to demonstrate effective cleaning-service delivery, relevant case studies, suitable equipment, materials and consumables, and robust health and safety arrangements. Suppliers should also be able to provide contract support, management, staff training, service-quality monitoring, reporting and continuous improvement. The evaluation gives substantial weight to sustainability and social value, as well as implementation, transition planning, risk mitigation and LGPS transition management. Contractors should therefore have practical mobilisation and change-management capability, alongside commercial pricing expertise. The framework is intended to appoint between six and ten suppliers, making it relevant to established regional providers and capable SMEs.

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Notice Information

Notice Title

PP-10200 Hornchurch Academy Trust Cleaning Framework

Notice Description

1. Havering Education Services (HES) established a Brokerage Service in 2013 as a dedicated collaborative procurement and contracts support service for schools and settings. The Service enables schools to access a wide range of competitive single and multi-supplier procurement frameworks for goods and services that have been selected through a compliant procurement route, and who demonstrably deliver value for money and high-quality products and services to schools and settings. 2. The Brokerage Service has over the years developed into a highly valued, award winning and truly schools led local and regional collaborative model. Starting in 2022, under a partnership model, Hornchurch Academy Trust, a Multi Academy Trust based in Havering became the 'Contracting Authority' under which umbrella the HES brokerage frameworks are managed, and procurement activities conducted. 3. This requirement is for a new multi supplier framework agreement for Cleaning Services which is expected to be used primarily by education establishments, of which a list of 70 subscribers will be published with the Stage 1. Over the life of the framework agreement, it is envisaged that additional schools in Havering and other neighbouring Local Authorities may subscribe to the Brokerage Service and therefore access the Cleaning Services and other frameworks on offer. 4. The Framework will act as a single closed framework, with a fixed set of appointed Suppliers for a duration of 3 years, with the option to extend by 1 further year at the discretion of the Client. The maximum number of appointed Suppliers to the Framework is envisaged to be a minimum of six and a maximum of ten. 5. The estimated full Framework Agreement value of PS15,000,000 EX VAT is the estimated potential value based on known participating establishments and estimated participation by the wider interested Educational Sector. This spend cannot be guaranteed. 6. Suppliers that are appointed to the framework agreement, will be required to pay a rebate for each call-off contract they are awarded under the Framework. The rebate will be 2.5% (excluding VAT) of the total value of the call-off contract that is awarded. 7. This Framework will be created for the exclusive use of Educational Establishments only. 8. The Framework may be open for use by the following classifications of user throughout all administrative regions of England: Local Authority Councils (on behalf of Educational Establishments), Educational Establishments (including Academies) Educational Establishments: Early Years Settings, Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities. Schools in England https://www.gov.uk/find-school-in-england Academies http://www.education.gov.uk/schools/performance Universities and Colleges http://unistats.direct.gov.uk/institutions/

Lot Information

Lot 1

Renewal: To enable the full possible term under a successful closed framework

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d26b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078060-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£15,000,000 £10M-£100M
Lots Value
£15,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20262 weeks ago
Submission Deadline
7 Sep 20265 days to go
Future Notice Date
3 Aug 2026Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hornchurch Academy Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ESSEX
Postcode
RM13 7AH
Postcode Area
Romford
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI52 Barking & Dagenham and Havering
Delivery Location
Not specified
Local Authority
Havering
Electoral Ward
South Hornchurch
Westminster Constituency
Dagenham and Rainham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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