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Heavy Commercial Vehicle Parts Supply (Over 3.5T)

City of Doncaster Council

This public procurement record has 2 releases in its history.

Award

01 Sep 2026 at 14:09

UK6 - Contract Award Notice
Tender

24 Jul 2026 at 12:01

UK4 - Tender Notice
Summary of the contracting process

City of Doncaster Council has procured a single-lot supply framework for aftermarket parts and related consumables for its heavy commercial vehicle fleet over 3.5 tonnes. The requirement covers vehicle parts and accessories, including goods vehicle components (CPV 34330000 and 34300000), supplied to support the Council’s workshop operations. The purpose is to maintain continuity of supply, competitive pricing, assured quality and responsive delivery for fleet maintenance. Delivery is required in Doncaster, South Yorkshire. This is a supply opportunity rather than vehicle repair, servicing or general transport work: the Council is buying parts and associated consumables for its own heavy commercial vehicles. The framework is intended for suppliers able to provide a broad range of relevant aftermarket products and fulfil orders reliably for the Council’s operational needs.

The procurement has reached the award stage and the framework is marked complete. HGV Direct Limited and Motus Commercials were selected as two ranked suppliers for the single lot; the award is pending signature, with a standstill period ending on 10 September 2026. The award date is 1 September 2026 and its value is £200,000 excluding VAT, or £240,000 including VAT. The framework contract is scheduled to run from 21 September 2026 to 20 September 2028, with two optional 12-month extensions, allowing a maximum end date of 20 September 2030. It was run as an above-threshold open procedure. Standard goods may be ordered from the first-ranked supplier, moving to the second if necessary; bespoke goods may be competed between capable framework suppliers. Evaluation was 80% price, 10% quality and 10% social value. Two valid bids were received.

For suppliers that did not win, this award confirms an established Council requirement for aftermarket heavy commercial vehicle parts and consumables, delivered at operational pace to support an in-house workshop. A credible future competitor would need dependable access to a suitable range of components for vehicles over 3.5 tonnes, responsive order fulfilment and the ability to provide consistent quality at competitive prices. The buying route favours suppliers that can handle routine orders directly while also responding to further competitions for bespoke goods. Tenderers would need to satisfy the Council’s economic and technical participation conditions and present clear, well-supported answers to quality questions. Social value was also assessed, so suppliers should be able to offer a credible, measurable social value proposal alongside strong pricing and product supply capability.

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Notice Information

Notice Title

Heavy Commercial Vehicle Parts Supply (Over 3.5T)

Notice Description

City of Doncaster Council (The Council) intends to establish a 2-supplier ranked framework agreement for the supply only of aftermarket parts and related consumables for heavy commercial vehicles (>3.5T) in its fleet. The framework will ensure continuity of supply, competitive pricing, assured quality, and responsive delivery to support workshop operations. Framework structure & duration * Structure: one (1) lot; two (2) suppliers appointed on a ranked basis (Supplier A = Rank 1; Supplier B = Rank 2). * Duration: 48 months total comprising an initial period of 24 months with 2 x 12-month extension options at the Councils discretion. * Estimated spend: PS50,000 per annum based on historic spend reports (the Council offers no minimum or maximum commitment; spend is demand-driven). Non-committal This framework places no obligation on the Council to purchase any specific volumes. Call-offs are subject to operational need and budget availability.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d314
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082688-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34300000 - Parts and accessories for vehicles and their engines

34330000 - Spare parts for goods vehicles, vans and cars

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
£200,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
1 Sep 20261 months ago
Submission Deadline
19 Aug 2026Expired
Future Notice Date
Not specified
Award Date
1 Sep 20261 months ago
Contract Period
21 Sep 2026 - 20 Sep 2028 2-3 years
Recurrence
2030-07-17

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City of Doncaster Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DONCASTER
Postcode
DN1 3BU
Postcode Area
Doncaster
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE35 Doncaster
Delivery Location
TLE31 Barnsley, Doncaster and Rotherham
Local Authority
Doncaster
Electoral Ward
Town
Westminster Constituency
Doncaster Central

Supplier Information

Number of Suppliers
2
Supplier Names

HGV DIRECT LTD

Motus Commercials

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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