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Catering Services for Four Extra Care Schemes

VIVID Housing Ltd

This public procurement record has 2 releases in its history.

Tender

04 Sep 2026 at 15:00

UK4 - Tender Notice
Planning

24 Jul 2026 at 15:12

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

VIVID Housing Ltd is procuring catering services for four extra-care housing schemes: Abbey Court in Basingstoke, Campbell Place in Fleet, and Rowan Court and Surrey Court in Chandler’s Ford. The service will support more than 200 customers, including older people living with dementia, frailty and a range of health and support needs. It covers meal cooking, meal serving, canteen and wider catering services, including catering supplies. The purpose is to provide nutritious meals, food choice and consistently high standards of service, while creating opportunities for social interaction and supporting residents’ independence, wellbeing and connection with their communities. Delivery is across the four named schemes in Hampshire and Surrey. This is a services procurement covering one lot and is identified as suitable for small and medium-sized enterprises.

The procurement has reached tender: VIVID invited offers through a selective competitive flexible procedure, with electronic submission allowed in English. Expressions of interest and submissions were due by 5 October 2026 at 12:00. Enquiries closed on 28 September 2026 at 12:00, and the award decision was due by 15 January 2027. The contract is scheduled to run from 1 March 2027 to 28 February 2032, with two optional 24-month extensions; the maximum stated end date is 28 February 2036. The estimated gross value is £4.5 million. The lot record also states a gross value of AED 4.5 million. Evaluation is based on quality questions at 53%, price at 30%, site visit at 7%, and presentation or interview at 10%.

This opportunity suits established catering operators able to deliver a reliable, high-quality service across four extra-care housing schemes and support more than 200 customers. Suppliers should be able to cook and serve nutritious meals, provide meaningful food choice and maintain consistent service standards across multiple sites. Experience of catering for older people, including people living with dementia, frailty and other health or support needs, is directly relevant to the customer group. The requirement also favours providers that can make catering part of residents’ daily lives by supporting independence, wellbeing, social interaction and community connection. A sustainable, customer-focused operating model will be important, alongside the capacity to manage service delivery across Abbey Court, Campbell Place, Rowan Court and Surrey Court. The evaluation gives greatest weight to quality, followed by price, a site visit and presentation or interview.

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Notice Information

Notice Title

Catering Services for Four Extra Care Schemes

Notice Description

VIVID wishes to procure a high-quality catering service for its four Extra Care housing schemes: * Abbey Court, Basingstoke * Campbell Place, Fleet * Rowan Court, Chandler's Ford * Surrey Court, Chandler's Ford The service supports over 200 customers, including older people living with dementia, frailty and a range of health and support needs. The catering provision plays a key role in customers' daily lives, providing nutritious meals, opportunities for social interaction, and supporting independence, wellbeing and community connection. We aim to establish a sustainable, customer-focused catering service that delivers consistently high standards of food quality, choice and service across all schemes.

Planning Information

Submissions are to be made through the In-Tend portal: https://in-tendhost.co.uk/vivid/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d379
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083966-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

55 - Hotel, restaurant and retail trade services

CPV Codes

39222000 - Catering supplies

55320000 - Meal-serving services

55322000 - Meal-cooking services

55500000 - Canteen and catering services

55510000 - Canteen services

Notice Value(s)

Tender Value
£4,500,000 £1M-£10M
Lots Value
£4,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2027 - 28 Feb 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
VIVID Housing Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PORTSMOUTH
Postcode
PO2 8HB
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England), TLK South West (England)
Local Authority
Portsmouth
Electoral Ward
Nelson
Westminster Constituency
Portsmouth North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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