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Print and Mail Services

BRISTOL CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

27 Jul 2026 at 08:58

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Bristol City Council is currently in the planning stage of a procurement process for print and mail services across its entire estate. This exercise, set within the services industry category, and specifically relating to printed matter and postal telecommunications services, is being undertaken through a soft market test to better understand market capabilities and innovations. Situated in the Bristol region within the United Kingdom, the engagement invites market responses by the 24th of August, 2026. While this is not a commitment to purchase and does not guarantee future business, the project's aim is to assess market options before deciding on whether a formal procurement should follow. The contract, if later formed, is scheduled to commence on the 1st of April 2028 and end by the 31st of March 2033.

Businesses involved in managed print solutions, including multi-functional devices, and inbound or outbound mail services, will find this an exciting opportunity to showcase their innovative solutions to a significant buyer in the public sector. Small and medium enterprises (SMEs) in particular are encouraged to participate, as the procurement plans expressly accommodate SME suitability. This engagement could provide insights into the requirements and expectations of public authorities like Bristol City Council, helping businesses tailor their offerings for future procurement opportunities and expand their footprint in public sector contracts.

How relevant is this notice?

Notice Information

Notice Title

Print and Mail Services

Notice Description

Bristol City Council is conducting a soft market test to explore the range of systems available to undertake our print and mail services in a range of buildings across our entire estate. This exercise will help us understand market capabilities and innovations We are interested in a solution that could comprise any of the following: Managed Print [Multi-functional devices - MFDs] Inbound Mail Outbound Mail This is not a commitment to purchase or an invitation to tender. Participation will not guarantee future business, and responses will be used for information gathering purposes only. If a formal procurement process follows, it will be advertised through the usual public procurement channels, so the market is notified. Responses will be reviewed to help Bristol City Council assess market options and determine whether a formal procurement process should follow. In order to access the documents, please click on the link:- https://procontract.due-north.com/Login

Planning Information

Bristol City Council is conducting a soft market test to explore the range of systems available to undertake our print and mail services in a range of buildings across our entire estate. This is not a commitment to purchase or an invitation to tender. Participation will not guarantee future business, and responses will be used for information gathering purposes only. If a formal procurement process follows, it will be advertised through the usual public procurement channels, so the market is notified. Responses will be reviewed to help Bristol City Council assess market options and determine whether a formal procurement process should follow. For clarification questions, please use the ProContract e-tendering portal. We are not developing a solution through negotiation or dialogue and any clarifications questions submitted by respondents through the portal should be limited to clarifying the wording or meaning of questions and/or appended documents. In order to access the documents, please click on the link:- https://procontract.due-north.com/Login

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d3e5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070596-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

64 - Postal and telecommunications services

CPV Codes

22000000 - Printed matter and related products

64000000 - Postal and telecommunications services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
24 Aug 20263 weeks to go
Award Date
Not specified
Contract Period
31 Mar 2028 - 31 Mar 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BRISTOL CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 5TR
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Hotwells and Harbourside
Westminster Constituency
Bristol Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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