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Mailing Service

Via East Midlands

This public procurement record has 1 release in its history.

Award

27 Jul 2026 at 10:59

Award Notice
Summary of the contracting process

VIA East Midlands Limited procured the hire and maintenance of Xerox printers for its operations in the East Midlands. The requirement was treated as a goods procurement, although its practical scope is an ongoing equipment service covering printer hire and maintenance rather than a one-off purchase. The arrangement was made through Crown Commercial Agreement RM6280. Xerox UK Limited was selected as the supplier. The buyer is based at Bilsthorpe Depot, Bilsthorpe Business Park, in Nottinghamshire, and the delivery area is the East Midlands. This opportunity is therefore relevant to printer manufacturers, authorised equipment suppliers, managed print providers and maintenance organisations able to supply and support Xerox printing equipment in that area.

The procurement has reached the awarded and contracted stage. It used a limited procedure through Crown Commercial Agreement RM6280, with an award made without prior publication of a call for competition. The stated rationale was that the award was made through an existing framework and fell outside the relevant directive’s scope. Xerox UK Limited received the award for the printer hire and maintenance requirement. One bid was recorded, and price was the award criterion. The contract was signed on 1 May 2026 and is active, with a value of £213,390. Two optional 12-month extensions were available within the contract. The related lot is recorded as cancelled, while the award and contract remain active.

This procurement demonstrates demand from VIA East Midlands Limited for managed printing equipment rather than standalone hardware: the successful supplier provides Xerox printers on hire and maintains them. Suppliers competing for a comparable requirement would need practical capability across equipment supply, fleet installation or deployment, preventative maintenance, fault response, consumables or associated support, and contract management. Xerox product expertise or an authorised relationship with the manufacturer would be particularly relevant, given the specified equipment brand. The buyer used a Crown Commercial framework and assessed bids on price, so credible competitors would need framework access, a cost-efficient service model and the capacity to support printer users across the East Midlands. The recorded winner is a large supplier, indicating a requirement suited to established operational scale.

How relevant is this notice?

Notice Information

Notice Title

Mailing Service

Notice Description

Award under Crown Commercial Agreement RM6280

Lot Information

Lot 1

Hire and maintenance of Xerox Printers

Options: 2 x 12 month extensions available within the contract

Procurement Information

Award via framework as previously noted. CCS - RM6280

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d40c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070664-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30120000 - Photocopying and offset printing equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£213,390 £100K-£500K

Notice Dates

Publication Date
27 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Via East Midlands
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BILSTHORPE
Postcode
NG22 8ST
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLF East Midlands (England)
Local Authority
Newark and Sherwood
Electoral Ward
Bilsthorpe
Westminster Constituency
Sherwood Forest

Supplier Information

Number of Suppliers
1
Supplier Name

Xerox (UK) Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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