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Yorkshire Learning Trust ~ Cleaning Tender

Yorkshire Learning Trust

This public procurement record has 1 release in its history.

Tender

27 Jul 2026 at 14:18

UK4 - Tender Notice
Summary of the contracting process

Yorkshire Learning Trust is procuring a single supplier to provide cleaning services across its education estate. The requirement covers all 17 schools in the trust: three senior schools and 14 primary schools located across North Yorkshire and York. The appointed supplier will be responsible for delivering a consistent cleaning service across the schools, replacing arrangements currently provided by three cleaning partners. The trust intends to manage the service as one organisation-wide contract and may add further schools as the trust grows. This is a schools and education cleaning opportunity suited to providers able to operate across a multi-site academy trust and coordinate services for both secondary and primary settings.

The procurement has reached tender: the buyer invited offers through an open competitive flexible procedure. It has one lot, with an estimated gross value of £6,000,000. Enquiries had to be submitted by 21 August 2026 at 12:00, and offers by 23 October 2026 at 12:00. The intended award decision date was 7 December 2026. The contract is due to run from 1 April 2027 to 31 March 2030, with renewal options extending the maximum period to 31 March 2032. The evaluation is weighted 70% to quality and 30% to cost. Electronic submissions are allowed, and the procurement is above the applicable threshold. The contract includes phased commencement arrangements reflecting existing school contract end dates.

This opportunity suits established commercial cleaning companies with the operational capacity to serve 17 schools through a single, coordinated contract. Suppliers should be able to manage a phased mobilisation, taking on schools as their existing cleaning arrangements end, while maintaining service continuity across senior and primary school sites. The requirement is also relevant to small and medium-sized enterprises, which the buyer has identified as suitable participants. Strong service planning, quality assurance, workforce management and experience delivering cleaning across multiple education or comparable public-sector premises would help suppliers compete, particularly because quality carries greater weight than cost in evaluation. Businesses able to scale provision as the trust adds schools may also be well placed to support its longer-term requirements.

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Notice Information

Notice Title

Yorkshire Learning Trust ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide Cleaning services for Yorkshire Learning Trust. The expected annual value is PS1.2m with a contract length of 3 for phase 1; and 2 years 8 months for phase 2, plus optional 2 x 1-year extensions. The trust has ambitions to grow and retains the right to add schools to the contract as they grow. The Yorkshire Learning trust consists of 3 senior schools and 14 primary schools. The trust has 3 cleaning partners with the contract for 11 of the schools coming to its natural end on 31st March 2027, with the remaining 6 schools cleaning contracts ending on 31st July 2027. The trust wishes to appoint a single cleaning supplier for all schools, with a phased start to reflect the current contract end dates with all schools in the new contract with an initial contract term end date of 31st March 2030 Formed through the merger of STAR Multi Academy Trust and South York Multi Academy Trust, YLT builds on a proud legacy of collaboration and excellence across North Yorkshire and York. The Trust is shaped by the strengths and stories of their founding schools - and inspired by the belief that together, they can achieve more for every learner. At Yorkshire Learning Trust, we are committed to creating exceptional journeys for every child and young person, wherever they begin. We champion aspiration, inclusion and integrity, fostering strong partnerships across our 17 schools so that pupils and staff alike flourish in an environment of shared support and high expectations. Please see PSQ Document for more information. For more information about this opportunity, please visit the eSourcing portal at: https://litmustms.co.uk/tenders/UK-UK-Tadcaster:-School-cleaning-services./S68S8Z3CVV To respond to this opportunity, please click here: https://litmustms.co.uk/respond/S68S8Z3CVV

Lot Information

Lot 1

Renewal: 3+1+1 Please see PSQ Document for more information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d45a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070818-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
£6,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20262 months ago
Submission Deadline
23 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 1 Apr 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Yorkshire Learning Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TADCASTER
Postcode
LS24 9NB
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE2 North Yorkshire
Local Authority
North Yorkshire
Electoral Ward
Tadcaster
Westminster Constituency
Wetherby and Easingwold

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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