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New Conferencing System in the Council Chamber

Dacorum Borough Council

This public procurement record has 1 release in its history.

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27 Jul 2026 at 16:56

UK7 - Contract Details Notice
Summary of the contracting process

Dacorum Borough Council bought a replacement conferencing system for its Council Chamber. The requirement covers the supply, installation and configuration of the new system, including video-conferencing equipment (CPV 32232000). The work is associated with the council’s facilities in Hemel Hempstead, Hertfordshire. This is a goods procurement with installation and configuration activity, so relevant suppliers are audiovisual and unified-communications businesses able to provide an end-to-end conferencing solution rather than equipment-only vendors. The buyer is a sub-central public authority. The selected supplier, Digital Vision AV Limited, is based in Hemel Hempstead and is recorded as an SME. The requirement concerns one complete conferencing-system solution for the council chamber, rather than a wider council-wide technology programme.

The procurement is complete and has been awarded. Dacorum Borough Council used a direct award below the applicable threshold, without competition. Digital Vision AV Limited was selected as supplier. The contract was signed on 10 June 2026 and runs from 1 July 2026 to 31 July 2026. Its value is £58,209 excluding VAT, or £69,850.80 including VAT. The award covers the complete replacement conferencing-system requirement, including video-conferencing equipment and associated supply, installation and configuration. The procurement was treated as a single requirement and the contract is active. The process therefore ended with an award rather than a competitive evaluation of multiple bids; the published route was direct procurement below threshold without competition.

This procurement demonstrates a defined requirement for council-chamber conferencing technology at a substantial SME-deliverable scale, with the buyer procuring a complete replacement rather than isolated hardware. Suppliers best placed for a future requirement would combine audiovisual equipment knowledge with practical capability in system design, installation, configuration and commissioning of video-conferencing systems. Credibility would come from showing that the business can deliver an integrated council or public-sector meeting-room solution, manage installation in an operational civic building and leave the system configured for reliable use. The selected supplier’s profile also shows that an SME can fulfil this type of requirement. Businesses tracking Dacorum Borough Council should therefore align their offer to end-to-end conferencing replacements and the council-chamber environment.

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Notice Information

Notice Title

New Conferencing System in the Council Chamber

Notice Description

Supply, installation and configuration of replacement conferencing system in Council Chamber

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d499
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070941-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32232000 - Video-conferencing equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£58,209 Under £100K

Notice Dates

Publication Date
27 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2026 - 31 Jul 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dacorum Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEMEL HEMPSTEAD
Postcode
HP1 1DN
Postcode Area
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH27 South West Hertfordshire
Delivery Location
Not specified
Local Authority
Dacorum
Electoral Ward
Hemel Hempstead Town
Westminster Constituency
Hemel Hempstead

Supplier Information

Number of Suppliers
1
Supplier Name

DIGITAL VISION AV LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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