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Safe Haven Community Bus Conversion

Sunderland City Council

This public procurement record has 1 release in its history.

Tender

28 Jul 2026 at 08:16

UK4 - Tender Notice
Summary of the contracting process

Sunderland City Council is procuring services to convert a suitable vehicle into a fully functional Safe Haven community support bus for outreach, engagement and wellbeing work across the local area. The scope covers design, supply and installation of internal fixtures and fittings, electrical systems, lighting, heating, accessibility features, storage, and multipurpose seating and workspace areas. The finished vehicle is intended to provide a safe, welcoming and accessible setting for community engagement, information provision and support services. The contractor must deliver the vehicle ready for operational use and ensure the conversion complies with relevant UK vehicle, health and safety, accessibility and roadworthiness requirements. This is a vehicle conversion and reconditioning service, classified under CPV 50117000, and is suitable for both small and medium-sized enterprises and voluntary, community or social enterprises.

The procurement has reached the tender stage: Sunderland City Council invited offers through a below-threshold open competition. It is a single-lot services contract with an estimated value of £41,666.67 excluding VAT, or £50,000 including VAT. The deadline for submitting enquiries was 24 August 2026 at 12:00 noon, and the tender submission deadline is 2 September 2026 at 12:00 noon. Tenders must be submitted electronically through the Authority’s Open E Tender system. The contract is scheduled to run from 28 September 2026 to 30 December 2026. Offers are evaluated on an equal weighting of price and quality, with 50% for price and 50% for quality.

This opportunity suits vehicle conversion and reconditioning businesses able to take a suitable vehicle and deliver a complete, operational community bus within the required contract period. Relevant capability includes vehicle interior design and installation, electrical and lighting systems, heating, accessible equipment and layouts, secure storage, and flexible seating or workspace solutions. Suppliers should be able to integrate these elements into a safe, welcoming environment while meeting UK vehicle, health and safety, accessibility and roadworthiness regulations. The requirement will appeal to firms with practical experience of bespoke vehicle fit-outs, compliance-led installation and final readiness for road use. Small and medium-sized enterprises, as well as voluntary, community and social enterprises, are identified as suitable participants. Quality of the proposed solution is as important as price in the evaluation.

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Notice Information

Notice Title

Safe Haven Community Bus Conversion

Notice Description

The Safe Haven project seeks the conversion of a suitable vehicle into a fully functional community support bus that will provide outreach, engagement, and wellbeing services across the local area. The conversion works will include the design, supply, and installation of internal fixtures and fittings, electrical systems, lighting, heating, accessibility features, storage solutions, and multipurpose seating/workspace areas. The completed vehicle will provide a safe, welcoming, and accessible environment for community engagement, information provision, and support services. The contractor will be responsible for ensuring that all conversion works comply with relevant UK vehicle, health and safety, accessibility, and roadworthiness regulations, with the vehicle delivered ready for operational use.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d4b6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070995-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50117000 - Vehicle conversion and reconditioning services

Notice Value(s)

Tender Value
£41,666 Under £100K
Lots Value
£41,666 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jul 20262 months ago
Submission Deadline
2 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
28 Sep 2026 - 30 Dec 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sunderland City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUNDERLAND
Postcode
SR1 3AA
Postcode Area
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC44 Sunderland
Delivery Location
Not specified
Local Authority
Sunderland
Electoral Ward
Millfield
Westminster Constituency
Sunderland Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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