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715895495 - Provision of Very High Volume (VHV) Reprographic Equipment at MOD Lyneham

Ministry of Defence

This public procurement record has 1 release in its history.

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28 Jul 2026 at 09:52

UK7 - Contract Details Notice
Summary of the contracting process

The Ministry of Defence procured a lease of very high volume reprographic equipment for MOD Lyneham. The requirement covers high-volume photocopiers and booklet-making machines, together with associated photocopying services. This is a specialist managed-equipment and reprographics opportunity for suppliers able to support substantial document-production requirements at a Ministry of Defence site. The procurement is categorised as a service, with the listed service classification covering photocopying services. The work is delivered at MOD Lyneham in the United Kingdom. The buying organisation is the Ministry of Defence, a central government authority. The requirement concerns equipment provision through leasing rather than a one-off purchase, and is focused on producing large volumes of copied and booklet-formatted material for the Authority.

The procurement has been awarded and the tender is complete. The Ministry of Defence used a direct award below the applicable threshold, without competition, through one lot. Ricoh UK Limited was awarded the contract. The contract was signed on 14 July 2026 and runs from 15 July 2026 to 14 July 2031. Its value is £79,722.60 excluding VAT, or £95,667.12 including VAT. The award is active and the contract is active. Evaluation was therefore conducted through a below-threshold, non-competitive direct-award route rather than an open tender. The procurement title identifies the requirement as provision of very high volume reprographic equipment at MOD Lyneham. No separate award date is recorded; the signature date marks the contract's formalisation.

This procurement demonstrates sustained Ministry of Defence demand for high-volume reprographic equipment and booklet production over a substantial operating period. Competitors seeking similar work would need to provide reliable very high volume photocopiers and booklet machines through a lease arrangement, with the operational capability to support continuous document-production requirements at a defence site. Credibility would depend on proven equipment performance, dependable servicing and maintenance, rapid response to faults, and the capacity to manage output at the required scale. Suppliers with experience delivering secure, resilient reprographics services to central government or other demanding organisations would be better placed to compete when this requirement is next considered. The incumbent supplier's selection also indicates that an established specialist provider can meet the Authority's equipment and service needs.

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Notice Information

Notice Title

715895495 - Provision of Very High Volume (VHV) Reprographic Equipment at MOD Lyneham

Notice Description

The Authority has procured a lease of High Volume Reprographic copiers and booklet machines.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d4d8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071054-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79521000 - Photocopying services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£79,722 Under £100K

Notice Dates

Publication Date
28 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Jul 2026 - 14 Jul 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOLVERHAMPTON
Postcode
WV7 3EX
Postcode Area
Wolverhampton
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG22 Shropshire
Delivery Location
Not specified
Local Authority
Shropshire
Electoral Ward
Shifnal Rural
Westminster Constituency
The Wrekin

Supplier Information

Number of Suppliers
1
Supplier Name

Ricoh UK Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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