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810LB - Audio Visual Equipment Supply & Maintenance

Leeds Beckett University

This public procurement record has 3 releases in its history.

TenderUpdate

29 Jul 2026 at 09:44

UK4 - Tender Notice
TenderUpdate

28 Jul 2026 at 14:49

UK4 - Tender Notice
Tender

28 Jul 2026 at 12:44

UK4 - Tender Notice
Summary of the contracting process

Leeds Beckett University is procuring audio-visual equipment supply and maintenance for its university IT Services team. The requirement covers AV equipment for a wide range of meeting rooms and teaching spaces, including large lecture rooms and small tutorial rooms. The appointed commercial partner will support the design and maintenance of AV installations and provide additional design, consultancy and support services reflecting changes in technology. The work will support the university’s facilities in Leeds. The main category is goods, specifically television and audio-visual equipment. This is a single requirement covering the university’s AV estate rather than separate equipment-only and maintenance contracts, so it suits businesses able to combine supply, installation-related support, system design and ongoing service delivery.

The procurement has reached tender: Leeds Beckett University invited offers through an open procedure. Questions had to be submitted by 10 August 2026 at 23:59, and offers were due by 4 September 2026 at 12:00. Evaluation was due by 28 September 2026 at 23:59. The contract is valued at £500,000 gross and is planned to run from 1 November 2026 to 31 October 2029, with two separate 12-month extension options available, up to 31 October 2031. Price accounts for 40% of the score. Quality criteria cover example solutions (20%), installation and support resources (8%), consultancy and project support (8%), market experience (8%), ongoing support (6%) and social value (10%). Electronic submission is permitted in English.

This opportunity suits AV integrators, equipment suppliers and specialist support providers that can deliver complete solutions for education and meeting environments. Strong bidders will be able to demonstrate good example designs and solutions, dependable resources for installation and support work, and a credible consultancy and project-support approach. The evaluation also rewards established market experience and a well-developed ongoing support model, so suppliers should be able to maintain AV installations across varied room types and provide reliable continuing assistance. Businesses with experience supporting lecture rooms, teaching spaces and meeting rooms are particularly well placed. The procurement is identified as suitable for small and medium-sized enterprises, making it relevant to capable specialist firms as well as larger providers.

How relevant is this notice?

Notice Information

Notice Title

810LB - Audio Visual Equipment Supply & Maintenance

Notice Description

We have a wide range of meeting rooms and teaching spaces, from large lecture rooms to small tutorial spaces, and we, as the university IT Services team, currently design and maintain the AV installations in all of these. The University currently has an audio-visual equipment and support contract in place which is due to expire and is therefore being re-procured, and we are looking to re-tender this contract. The new tender will reflect the changes in technology since the original tender, and a desire for the commercial partner to offer additional design and support services.

Lot Information

Lot 1

Renewal: 2 x 12 month extensions which can be taken separately

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d52c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071530-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32320000 - Television and audio-visual equipment

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jul 20262 months ago
Submission Deadline
4 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leeds Beckett University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 3HB
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE4 West Yorkshire
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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