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MDT Refresh

WEST YORKSHIRE FIRE AND RESCUE AUTHORITY

This public procurement record has 1 release in its history.

Planning

29 Jul 2026 at 10:12

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The West Yorkshire Fire and Rescue Authority is in the planning stage of a procurement process titled "MDT Refresh," inviting expressions of interest for the provision of Mobile Data Terminal (MDT) Hardware and associated services. This procurement opportunity falls under the IT services and hardware industry category and is located in Bradford, United Kingdom, within the UKE4 region. Organisations interested in participating should note the key milestone date of 26 August 2026 for expressing interest by emailing tenders@westyorksfire.gov.uk. Full details of the tender, including procurement method, will be shared in due course, with the official tender documents anticipated to be released in September 2026.

This procurement presents significant growth opportunities for businesses involved in IT hardware and systems integration. Ideal candidates for this tender are small and medium enterprises that specialise in Android OS-compatible devices and vehicle-mounted hardware solutions. The procurement will involve supplying approximately 100 tablet devices and 75 vehicle kits, making it an excellent opportunity for vendors capable of delivering robust, compatible hardware solutions. Businesses with experience in public sector contracts, particularly those already aligned with relevant frameworks or possessing the necessary platform compatibility, will be best suited to compete for this opportunity. Companies are encouraged to register with the West Yorkshire Fire and Rescue Service's E-Procurement system to stay informed about the tender developments.

How relevant is this notice?

Notice Information

Notice Title

MDT Refresh

Notice Description

The West Yorkshire Fire and Rescue Service (WYFRS) is inviting expressions of interest for an upcoming tender for the provision of Mobile Data Terminal (MDT) Hardware, and associated additional services. As the fourth-largest Fire and Rescue Service in the UK, WYFRS serves over 2.2 million people across 800 square miles, providing emergency coverage 24 hours a day, every day of the year. WYFRS employees approx. 1500 staff. At this time, WYFRS is looking to inform the market of this opportunity and assess the market's interest and its appetite to bid for and deliver this upcoming contract. Full details will be provided in the tender opportunity. Overview - WYFRS currently utilise the Panasonic FZ-A3 tablet and corresponding Havis dock onboard all frontline appliances. In total there are around 60 operational MDT's fitted to pumps, specials and command vehicles. WYFRS possess around 90 devices in total including those used for spares, testing, and command and control purposes. The MDT's mounted within vehicles are docked via a compatible FZ-A3 specific Havis dock providing power and antenna connection for Wi-Fi/4G/GPS, maintaining the antenna connections would be beneficial but is not crucial to operation of the tablets, the supply of power is mandatory for the purposes of charging the tablet while onboard the vehicle. The FZ-A3 is compatible with pass through antenna connections (via the Havis dock), which are provided by the roof mounted Sure Sandcastle antenna fitted to all operational vehicles. Power is supplied to the dock by a hardwired Lind adapter (supplied at 24VDC input) at the Panasonic defined output voltage (15VDC) and is believed to be incompatible with other manufacturers equipment. Both the dock and hardwired vehicle power supply will be in scope for replacement along with the MDT tablet. The Sure antenna is not in scope for replacement, nor is the mounting bracket or Ram mount. WYFRS are aiming to procure approx. 100 tablet devices and 75 vehicle kits (dock + vehicle power supply). The tablets must use Android OS with a minimum OS requirement of Android 15. The dock will provide charging power for the tablets and be compatible with the vehicle power supplies. Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by 26/08/2026, and if possible, provide the following information: * Main contact name, email, and phone number for follow-up communication. * Any frameworks you are currently associated with or will be in the near future. * Any risks e.g. in supply * Confirmation if you believe that the core requirements can be delivered through your proposed solution/s. * Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. The tender route is yet to be determined and as such further details will be provided in due course. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link https://in-tendhost.co.uk/wyfrs/aspx/Home . This will ensure that if a competitive tender procedure is undertaken, you will already have access to the documentation once live.

Planning Information

As per description (email EOI to tenders@westyorksfire.gov.uk)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d632
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071595-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

72 - IT services: consulting, software development, Internet and support

CPV Codes

44316400 - Hardware

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jul 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
14 Sep 20262 months to go
Award Date
Not specified
Contract Period
2 Nov 2026 - 2 Nov 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE FIRE AND RESCUE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD11 2DY
Post Town
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE4 West Yorkshire
Local Authority
Kirklees
Electoral Ward
Birstall and Birkenshaw
Westminster Constituency
Spen Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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