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T2627 012 - PM and RM 12 - Building Energy Management Systems BEMS

Lisburn and Castlereagh City Council

This public procurement record has 2 releases in its history.

Tender

30 Jul 2026 at 09:16

UK4 - Tender Notice
Planning

29 Jul 2026 at 11:42

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Lisburn & Castlereagh City Council is procuring inspection, testing, planned and reactive maintenance, fault response and reporting services for Building Energy Management Systems (BEMS) across its property portfolio. The work covers centrally supervised, networked and engineered control systems, including those serving large leisure facilities and principal administrative buildings. Assets include controllers, supervisory systems, field devices and associated infrastructure. The service is intended to keep building services safe, efficient, reliable and compliant, while supporting energy efficiency, occupant comfort and continuity of service. Delivery is across the Council’s properties in the Lisburn and Castlereagh area. This is a public-sector services opportunity for businesses specialising in BEMS, building controls, energy-management systems and associated maintenance.

The procurement has reached tender: the Council invited offers through an open procedure. Tenders had to be submitted electronically through the specified eTenders service by 28 August 2026 at 23:59 BST, with submissions in English. The Council expected to complete its award decision by 15 September 2026 at 23:59 BST. The contract is scheduled to run from 15 September 2026 to 14 September 2029, with an option to renew for a further two years, giving a maximum end date of 14 September 2031. Its estimated value is £260,000 excluding VAT and £312,000 including VAT. There is one lot. Evaluation is weighted 70% cost and 30% quality.

This opportunity suits contractors with practical capability in Building Energy Management Systems and building-services controls. Suppliers should be able to inspect, test and maintain centrally supervised, networked or engineered systems, covering controllers, supervisory platforms, field devices and related infrastructure. The requirement also calls for timely diagnosis and management of faults or failures, reactive response, technical reporting and ongoing attention to system resilience and operational reliability. Relevant businesses are likely to include specialist BEMS maintenance providers, building controls engineers and firms supporting heating, ventilation and associated plant. Experience across complex public, leisure or administrative buildings would be commercially relevant because the portfolio includes large leisure facilities and principal administrative buildings.

How relevant is this notice?

Notice Information

Notice Title

T2627 012 - PM and RM 12 - Building Energy Management Systems BEMS

Notice Description

This specification outlines the requirements for the inspection, testing, maintenance, reactive response and reporting of Building Energy Management Systems (BEMS) across Lisburn and Castlereagh City Council's portfolio of properties. The Contract primarily covers sites with centrally supervised, networked or engineered control systems, including large leisure facilities and principal administrative buildings. Building Energy Management Systems are critical to the safe, efficient and reliable operation of building services, including heating, ventilation and associated plant. These systems support energy efficiency, occupant comfort, service continuity and compliance with relevant statutory and operational requirements. The objective of the Contract is to ensure that all in-scope BEMS assets, including controllers, supervisory systems, field devices and associated infrastructure, remain safe, operational, resilient and fit for purpose throughout the Contract Term. Faults or failures shall be identified, responded to and managed in a timely and effective manner.

Lot Information

Lot 1

Renewal: (1st period approx. 3yrs) (2nd optional 2 yrs)

Planning Information

A PME was posted on Etenders for suppliers to send their responses via Etenders. the deadline period was

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d63d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071986-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£260,000 £100K-£500K
Lots Value
£260,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20262 months ago
Submission Deadline
28 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Sep 2026 - 14 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Lisburn and Castlereagh City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LISBURN
Postcode
BT27 4RL
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0E Lisburn and Castlereagh
Delivery Location
TLN0E Lisburn and Castlereagh
Local Authority
Lisburn and Castlereagh
Electoral Ward
Hillhall
Westminster Constituency
Lagan Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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