Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

T2627 012 - PM and RM 12 - Building Energy Management Systems BEMS

LISBURN & CASTLEREAGH CITY COUNCIL

This public procurement record has 2 releases in its history.

Tender

30 Jul 2026 at 08:16

UK4 - Tender Notice
Planning

29 Jul 2026 at 10:42

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process for the contract titled "T2627 012 - PM and RM 12 - Building Energy Management Systems BEMS" is being initiated by the Lisburn & Castlereagh City Council, a sub-central government public authority located in Lisburn, United Kingdom. The tender seeks services related to the inspection, maintenance, and management of Building Energy Management Systems (BEMS) across various properties managed by the council. The current stage is the tender phase with the procurement method being an open procedure, inviting potential suppliers to submit their responses electronically via Etenders by the deadline of 28th August 2026. The contract value is estimated to be £312,000 gross, with an award period concluding on 15th September 2026 and the contract potentially extending until September 2031.

This tender creates significant opportunities for businesses specialising in repair and maintenance services, particularly those experienced with central control systems in large facilities and administrative buildings. Companies focusing on energy efficiency technologies, building operations, and statutory compliance within the scope of BEMS could benefit from this contract. The involvement of Lisburn & Castlereagh City Council ensures that this procurement aligns with Northern Irish devolved regulations, making it particularly attractive for suppliers with a keen understanding of local government operations and sustainable building management. Such businesses stand to gain through long-term engagement and the possibility of contract renewal, thus facilitating growth and the opportunity to establish strong partnerships within the public sector.

How relevant is this notice?

Notice Information

Notice Title

T2627 012 - PM and RM 12 - Building Energy Management Systems BEMS

Notice Description

This specification outlines the requirements for the inspection, testing, maintenance, reactive response and reporting of Building Energy Management Systems (BEMS) across Lisburn and Castlereagh City Council's portfolio of properties. The Contract primarily covers sites with centrally supervised, networked or engineered control systems, including large leisure facilities and principal administrative buildings. Building Energy Management Systems are critical to the safe, efficient and reliable operation of building services, including heating, ventilation and associated plant. These systems support energy efficiency, occupant comfort, service continuity and compliance with relevant statutory and operational requirements. The objective of the Contract is to ensure that all in-scope BEMS assets, including controllers, supervisory systems, field devices and associated infrastructure, remain safe, operational, resilient and fit for purpose throughout the Contract Term. Faults or failures shall be identified, responded to and managed in a timely and effective manner.

Lot Information

Lot 1

Renewal: (1st period approx. 3yrs) (2nd optional 2 yrs)

Planning Information

A PME was posted on Etenders for suppliers to send their responses via Etenders. the deadline period was

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d63d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071986-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£260,000 £100K-£500K
Lots Value
£260,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20266 days ago
Submission Deadline
28 Aug 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Sep 2026 - 14 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LISBURN & CASTLEREAGH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LISBURN
Postcode
BT27 4RL
Post Town
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0E Lisburn and Castlereagh
Delivery Location
TLN0E Lisburn and Castlereagh
Local Authority
Lisburn and Castlereagh
Electoral Ward
Hillhall
Westminster Constituency
Lagan Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06d63d-2026-07-30T09:16:38+01:00",
    "date": "2026-07-30T09:16:38+01:00",
    "ocid": "ocds-h6vhtk-06d63d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHHT-5875-NTNM",
            "name": "Lisburn & Castlereagh City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHHT-5875-NTNM"
            },
            "address": {
                "streetAddress": "Lagan Valley Island",
                "locality": "Lisburn",
                "postalCode": "BT27 4RL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN0E"
            },
            "contactPoint": {
                "email": "procurementstaff@lisburncastlereagh.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHHT-5875-NTNM",
        "name": "Lisburn & Castlereagh City Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "A PME was posted on Etenders for suppliers to send their responses via Etenders. the deadline period was",
                "dateMet": "2026-03-11T00:00:00Z",
                "status": "met"
            }
        ],
        "documents": [
            {
                "id": "071618-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/071618-2026",
                "datePublished": "2026-07-29T11:42:42+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "T26/27-012",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "T2627 012 - PM and RM 12 - Building Energy Management Systems BEMS",
        "description": "This specification outlines the requirements for the inspection, testing, maintenance, reactive response and reporting of Building Energy Management Systems (BEMS) across Lisburn and Castlereagh City Council's portfolio of properties. The Contract primarily covers sites with centrally supervised, networked or engineered control systems, including large leisure facilities and principal administrative buildings. Building Energy Management Systems are critical to the safe, efficient and reliable operation of building services, including heating, ventilation and associated plant. These systems support energy efficiency, occupant comfort, service continuity and compliance with relevant statutory and operational requirements. The objective of the Contract is to ensure that all in-scope BEMS assets, including controllers, supervisory systems, field devices and associated infrastructure, remain safe, operational, resilient and fit for purpose throughout the Contract Term. Faults or failures shall be identified, responded to and managed in a timely and effective manner.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN0E",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN0E",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 312000,
            "amount": 260000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-09-15T00:00:00+01:00",
                    "endDate": "2029-09-14T23:59:59+01:00",
                    "maxExtentDate": "2031-09-14T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 312000,
                    "amount": 260000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "COST",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "QUALITY",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "(1st period approx. 3yrs) (2nd optional 2 yrs)"
                }
            }
        ],
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "Tenders must submit their responses on Etenders only - https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=6647205",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-08-28T23:59:59+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-09-15T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "url": "https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=6647205"
            },
            {
                "id": "071986-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/071986-2026",
                "datePublished": "2026-07-30T09:16:38+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}