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Digital 360

Bassetlaw District Council

This public procurement record has 1 release in its history.

Award

29 Jul 2026 at 11:49

Award Notice
Summary of the contracting process

Bassetlaw District Council procured document management software development services for a DWP-compliant system. The requirement is for a document management solution with a “Disposal method” attached to the system, enabling retention-policy disposal in line with GDPR. The work is delivered in Derbyshire and Nottinghamshire. This is a public-sector digital and software requirement rather than a general IT support contract: relevant suppliers are those able to develop, configure or provide document management software and integrate disposal and retention controls into the system. The procurement is associated with the council’s general public services, and the requirement was handled through the VAS framework RM6259. The selected supplier is Civica UK Limited, a large UK software and services business.

The procurement is complete and awarded. Bassetlaw District Council used a limited procedure without prior publication of a call for competition, through the VAS framework RM6259. The award was made to Civica UK Limited on 9 July 2026, and the contract is active. The contract value is £181,906. The procurement had one lot, although that lot is recorded as cancelled; the associated award and contract are active. Evaluation included value for money, with cost carrying a 40% weighting. One bid was recorded. The requirement is covered by the Government Procurement Agreement, and the procedure was treated as outside the applicable directive’s scope. The contract concerns document management software and DWP compliance, with GDPR-related disposal functionality.

This procurement indicates demand from Bassetlaw District Council for a supplier able to deliver public-sector document management software with compliant retention and disposal controls. A credible competitor for a future requirement would need practical software development or configuration capability, experience implementing document and records management systems, and a clear understanding of DWP compliance and GDPR retention obligations. Suppliers should be able to attach and manage disposal methods within a live system, translate retention policies into reliable functionality, and demonstrate secure, auditable handling of documents. Experience supplying councils or other public bodies would strengthen credibility, particularly through an established framework route such as VAS. The requirement is suited to established software providers, specialist document-management developers and delivery partners with sufficient capacity to implement and support a council-wide system.

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Notice Information

Notice Title

Digital 360

Notice Description

Document management software (DWP compliancy)

Lot Information

Lot 1

Document management software (DWP compliancy) procured via VAS framework RM6259. The departments need a 'Disposal method' attached to the system for retention policy disposal under GDPR.

Procurement Information

VAS framework RM6259

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d640
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071624-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212311 - Document management software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£181,906 £100K-£500K

Notice Dates

Publication Date
29 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bassetlaw District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORKSOP
Postcode
S80 2AH
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Bassetlaw
Electoral Ward
Worksop South
Westminster Constituency
Bassetlaw

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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