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Provision of Webcasting Services

Epping Forest District Council

This public procurement record has 1 release in its history.

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29 Jul 2026 at 14:40

UK7 - Contract Details Notice
Summary of the contracting process

Epping Forest District Council procured webcasting services for its public-sector activities. The requirement covers the provision of webcasting, supported by broadcasting equipment and internet services. In practical terms, this is a service combining the technical capability to capture and broadcast council proceedings or other public meetings with the connectivity and online delivery needed for viewers to access them. The buying organisation is Epping Forest District Council, based in Epping, Essex. The procurement was structured as a single service requirement rather than a multi-lot programme. Businesses relevant to this opportunity are webcasting providers, broadcast production and streaming specialists, internet service providers supporting live online delivery, and technology firms able to combine these capabilities into a managed service for a local authority.

The procurement is complete and the contract was awarded directly without competition under a below-threshold procedure. PUBLIC-I GROUP LIMITED was selected for the single requirement, with the award active. The award date and contract signing date were 30 June 2026. The contract runs from 30 June 2026 to 29 March 2029. Its value is £33,985 excluding VAT, or £40,782 including VAT. The buyer used a direct award route rather than an open tender, so the outcome reflects a contract placed without competing bids. The requirement was evaluated and concluded as one completed lot. This is an awarded contract rather than an opportunity for suppliers to submit bids, and the named supplier is PUBLIC-I GROUP LIMITED, a Hove-based small or medium-sized enterprise.

For suppliers that did not win this contract, the award provides a clear example of Epping Forest District Council’s demand for outsourced webcasting rather than a one-off purchase of equipment alone. A credible competitor for a future requirement would need to demonstrate reliable live-event capture and streaming, broadcast-quality production, internet-based distribution and the ability to support a council’s public communications or meeting services. Experience integrating cameras, audio-visual or broadcasting equipment with online platforms would be relevant, as would operational resilience for scheduled public events and straightforward support for council staff. The successful supplier’s SME status also shows that this type of local-authority service can be delivered by a focused specialist, not only by a large national technology or media company.

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Notice Information

Notice Title

Provision of Webcasting Services

Notice Description

Contract for the Provision of Webcasting Services

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d6a2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071768-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

72 - IT services: consulting, software development, Internet and support

CPV Codes

32210000 - Broadcasting equipment

72400000 - Internet services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£33,985 Under £100K

Notice Dates

Publication Date
29 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2026 - 29 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Epping Forest District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EPPING
Postcode
CM16 4BZ
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH35 West Essex
Delivery Location
Not specified
Local Authority
Epping Forest
Electoral Ward
Epping West & Rural
Westminster Constituency
Epping Forest

Supplier Information

Number of Suppliers
1
Supplier Name

Public-i Group Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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