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NCHA202557- People System Soft Market Testing

Nottingham Community Housing Association

This public procurement record has 1 release in its history.

Planning

29 Jul 2026 at 15:47

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Nottingham Community Housing Association Limited is exploring an integrated People System, or human resources information system, to manage standard people and HR processes across the employee lifecycle, from recruitment through to retirement. The required service is expected to combine recruitment, payroll and wider people management in a user-friendly digital platform. Potential functionality includes employee and manager self-service, reporting, a recruitment portal with applicant tracking, payroll interfaces covering salary, sickness absence and overtime, rota and shift-pattern management, and a learning management system with training records. The service would support Nottingham Community Housing Association’s operations in the United Kingdom. The main category is people-management software and related IT services, including payroll and recruitment services.

This procurement is at the planning stage and is currently being explored through soft market testing rather than an invitation to tender. The buyer expects to seek market input on available integrated People System solutions, with engagement planned to close on 17 August 2026. The buyer’s indicative date for a subsequent notice is 1 January 2027. One planned lot covers the service, with an anticipated contract period from 1 April 2028 to 30 March 2033. The published estimated value is £100 gross, including taxes, in GBP. The procurement is for services and is above the relevant threshold. The buyer has not yet set out the final procurement procedure, submission arrangements or evaluation criteria.

This planned requirement should suit suppliers of integrated HR, payroll and recruitment platforms, particularly providers able to offer a single system across the employee lifecycle rather than disconnected tools. Relevant capability includes configurable employee and manager self-service, management reporting, applicant tracking, payroll integration, absence and overtime data handling, rota and shift-pattern functionality, and learning management with training records. Suppliers with experience implementing people systems for organisations with varied operational work patterns may be well placed to contribute. The market engagement is a chance for solution providers, implementation partners and specialist HR technology businesses to explain their capabilities, integration approach and user-experience design before the requirement reaches the tender stage. Accreditation requirements have not been stated.

How relevant is this notice?

Notice Information

Notice Title

NCHA202557- People System Soft Market Testing

Notice Description

Nottingham Community Housing Association (NCHA) will presently be inviting tenders from organisations for the provision of a user friendly, intuitive Human Resources Information System (HRIS). We are looking for an integrated People System for best managing all standard People /HR processes, Recruitment and Payroll. To participate in this Soft Market Testing, please email procurement@ncha.org.uk to request a copy of the questions and accompanying documentation. This information will need to be returned by the submission deadline advertised in this notice to procurement@ncha.org.uk

Planning Information

We will be looking for an integrated People System that will enable the digital processing of all people management processes through the employee lifecycle, from hire to retire. We are interested in learning what potential solutions are available on the market that embrace latest technologies with a strong focus on providing first-rate user experiences including and/or have integrated links for: • Intuitive self-service and report generation for both employees and managers • Dynamic recruitment portal, including an applicant tracking system (ATS) • Payroll interface for salary, sickness absence overtime etc • Creating rota / rostering / work shift patterns • Learning Management System, including learning solutions and training records.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d6d2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071835-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

79211110 - Payroll management services

79600000 - Recruitment services

Notice Value(s)

Tender Value
£100 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
1 Jan 20273 months to go
Award Date
Not specified
Contract Period
1 Apr 2028 - 30 Mar 2033 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottingham Community Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG11 8PY
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
Not specified
Local Authority
Nottingham
Electoral Ward
Clifton East
Westminster Constituency
Nottingham South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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