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NCHA202557- People System

Nottingham Community Housing Association

This public procurement record has 4 releases in its history.

PlanningUpdate

22 Oct 2026 at 12:08

UK3 - Planned Procurement Notice
PlanningUpdate

15 Oct 2026 at 16:00

UK3 - Planned Procurement Notice
Planning

15 Oct 2026 at 15:38

UK3 - Planned Procurement Notice
Planning

29 Jul 2026 at 15:47

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Nottingham Community Housing Association Limited plans to procure an integrated human resources and people-management system, including implementation and associated services. The system is intended to manage processes across the employee lifecycle, from recruitment through to retirement, and to bring together standard HR, recruitment and payroll functions. Required capabilities include employee and manager self-service with reporting, a recruitment portal with applicant tracking, payroll links for salary, sickness absence and overtime, rota and shift-pattern management, and learning management with training records. The work is for use in the United Kingdom. This is a software and associated services requirement, including human resources and time-management software. The buyer is seeking a user-friendly system that uses current technology and gives employees and managers a strong user experience.

The procurement is at planning stage: NCHA has set out its intention to procure, but has not yet invited tenders. It expects to use a staged competitive flexible procedure, with a future tender notice anticipated on 9 November 2026. Expressions of interest are expected by 4 December 2026 at 11:00, followed by a tender submission deadline of 18 December 2026 at 11:00; the award decision is expected by 30 March 2027. The estimated contract value is £1.74 million including VAT, an indicative amount that includes a provisional implementation allowance; actual costs will be established through competition. Implementation is expected to start in April 2027, take no longer than 12 months and deliver a system go-live on 1 April 2028. The initial operational service runs for three years, with possible extensions of two years, a further two years and one year, at NCHA’s discretion and subject to satisfactory performance. The maximum operational term ends 31 March 2036; the expected overall duration including implementation is approximately nine years. NCHA may also buy separately priced optional functionality and services, but is not obliged to do so.

This requirement is suited to suppliers of integrated HR information systems, workforce-management software and implementation services, including smaller businesses. Suppliers should be able to demonstrate a coherent platform, or reliable integrations, across HR administration, recruitment and applicant tracking, payroll interfaces, rostering and learning management. Experience delivering employee and manager self-service, reporting, training records and a smooth user experience will be relevant. The scope calls for digital processing across the full employee lifecycle and links among several operational functions, so bidders are likely to need the capacity to configure, integrate, test and support a business-wide system, as well as manage implementation through to go-live. Suppliers with experience of complex HR and payroll environments and a clear approach to delivering a phased implementation should monitor the planned competition and prepare evidence of relevant products, integrations and delivery capability.

How relevant is this notice?

Notice Information

Notice Title

NCHA202557- People System

Notice Description

Nottingham Community Housing Association (NCHA) will presently be inviting tenders from organisations for the provision of a user friendly, intuitive Human Resources Information System (HRIS). We are looking for an integrated People System for best managing all standard People /HR processes, Recruitment and Payroll. Specifically, we will be looking for an integrated People System that will enable the digital processing of all people management processes through the employee lifecycle, from hire to retire. We are interested in learning what potential solutions are available on the market that embrace latest technologies with a strong focus on providing first-rate user experiences including and/or have integrated links for: Intuitive self-service and report generation for both employees and managers Dynamic recruitment portal, including an applicant tracking system (ATS) Payroll interface for salary, sickness absence overtime etc Creating rota / rostering / work shift patterns Learning Management System, including learning solutions and training records Implementation is anticipated to commence in April 2027 and take no longer than 12 months, with the system go-live required 1 April 2028. The maximum operational service term is eight years, including extensions, ending 31 March 2036. The anticipated maximum overall contract duration, including implementation, is approximately nine years.

Lot Information

Lot 1

Options: NCHA may purchase optional functionality and associated services identified as Should or Could requirements in the tender specification. Suppliers will price the options they offer separately within their final tender submission. The awarded contract will record the available options, prices and conditions for their use, including any permitted price adjustments. NCHA is not obliged to purchase any option. Optional prices will not contribute to the evaluated core Must price.

Renewal: The initial contract period includes 12 months of implementation, followed by three years of operational service from 1 April 2028 to 31 March 2031. NCHA may then extend for two years, a further two years and a final one year, at its discretion and subject to satisfactory performance. The maximum contract end date, including all extensions, is 31 March 2036.

Planning Information

We will be looking for an integrated People System that will enable the digital processing of all people management processes through the employee lifecycle, from hire to retire. We are interested in learning what potential solutions are available on the market that embrace latest technologies with a strong focus on providing first-rate user experiences including and/or have integrated links for: • Intuitive self-service and report generation for both employees and managers • Dynamic recruitment portal, including an applicant tracking system (ATS) • Payroll interface for salary, sickness absence overtime etc • Creating rota / rostering / work shift patterns • Learning Management System, including learning solutions and training records.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d6d2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099924-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72212450 - Time accounting or human resources software development services

Notice Value(s)

Tender Value
£1,450,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
9 Nov 20262 weeks to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottingham Community Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG11 8PY
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
Not specified
Local Authority
Nottingham
Electoral Ward
Clifton East
Westminster Constituency
Nottingham South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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