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846-NYC-HA Staff Flu Vaccinations

The North Yorkshire Council

This public procurement record has 2 releases in its history.

Award

27 Aug 2026 at 16:57

Award Notice
Tender

30 Jul 2026 at 11:45

Tender Notice
Summary of the contracting process

The North Yorkshire Council bought a seasonal staff flu vaccination service for eligible Council employees. The provider supplies, administers and records influenza vaccinations through accessible, confidential pop-up clinics at Council premises across North Yorkshire. The service supports the Council’s Seasonal Health Strategy by improving vaccination access and uptake, promoting awareness, reducing influenza transmission and supporting frontline staff and employees working with vulnerable people. It also includes management information and performance data. This is a healthcare and occupational health service, classified under medical personnel services (CPV 85141000) and company health services. The requirement is for a user-friendly, non-judgemental and person-centred vaccination programme delivered safely and in line with legislation, clinical standards, professional requirements and data protection obligations.

The competitive open procedure under the Health Care Services (Provider Selection Regime) Regulations 2023 has been completed. Vaccination UK Limited was selected for the single lot, with an award made on 14 August 2026 and the contract signed on 26 August 2026. The contract runs from 10 September 2026 to 9 September 2027, with options for two further one-year extensions, subject to the Council’s discretion. The estimated contract value is £45,000 including the stated contract value, while annual demand is expected to range from £0 to £12,000 excluding VAT, depending on uptake and the number of clinics; spend is not guaranteed. Evaluation weighted price at 70%, with quality and innovation, management, service impact, equity and social value accounting for the remaining 30%. Three bids were received.

This procurement shows demand for outsourced occupational flu vaccination delivered across a dispersed local-authority estate. A credible future supplier would need qualified vaccination personnel, robust clinical governance and the capacity to run pop-up clinics at multiple Council premises across North Yorkshire. The service model requires safe vaccine supply, administration and clinical recording, with confidential and accessible arrangements for eligible employees. Providers should be able to engage staff, encourage uptake and deliver a non-judgemental, person-centred service, including for frontline workers and those working with vulnerable people. Strong information governance and data protection controls are essential, alongside reliable management information and performance reporting. The evaluation also demonstrates that competitive pricing, service sustainability, collaboration, health equity, innovation and measurable social value matter alongside clinical delivery.

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Notice Information

Notice Title

846-NYC-HA Staff Flu Vaccinations

Notice Description

North Yorkshire Council is looking to establish a contract with a provider to deliver flu vaccinations to eligible Council employees. This is a Provider Selection Regime (PSR) Contract Notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act 2023 do not apply to this award. This Contract is being offered under the Competitive Process in accordance with Regulation 11 of the Health Care Services (Provider Selection Regime) Regulations 2023.

Lot Information

Lot 1

North Yorkshire Council offers eligible employees the opportunity to receive a seasonal influenza vaccination through a programme of pop-up clinics delivered at Council premises across North Yorkshire. The staff flu vaccination programme forms part of the Council's Seasonal Health Strategy and supports the health, wellbeing and resilience of the workforce during the winter period. The Provider will be required to deliver a safe, accessible and confidential seasonal influenza vaccination service for eligible employees. The objectives of the Service are to: * Increase access to seasonal influenza vaccination for eligible employees identified by the Council. * Increase uptake of the influenza vaccine amongst eligible employees. * Promote awareness and understanding of the seasonal influenza vaccination programme. * Support the reduction of influenza transmission and infection, particularly amongst frontline staff and those working with vulnerable individuals. * Deliver a user-friendly, non-judgemental, person-centred and confidential vaccination service from Council premises located across North Yorkshire. * Supply, administer and record influenza vaccinations in accordance with all applicable legislation, clinical standards, professional requirements and data protection obligations. * Provide management information and performance data as required by the Council. This notice sets out the intention to conclude a competitive process and award a contract for the provision of Staff Flu Vaccinations. The annual value of the contract is demand led and may range between PS0 - PS12,000 (excluding VAT) based on uptake and number of vaccination clinics held. There is no guarantee of spend. The contract is for a new service that is intended to be awarded to a new Provider. Initial term: 1 year 10 September 2026 - 09 September 2027 Option to extend: 1 year 10 September 2027 - 09 September 2028 Option to extend: 1 year 10 September 2028 - 09 September 2029 This is a Provider Selection Regime (PSR) Intention to Award Notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award.

Options: Option to extend 1: 01/09/2028 - 31/08/2029 Option to extend 2: 01/09/2029 - 31/08/2030 There is no guarantee that the options to extend will be utilised, this remains at the Council's discretion.

Renewal: Option to extend 1: 10/09/2027 - 09/09/2028 Option to extend 2: 10/09/2028 - 09/09/2029

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d76a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081954-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85141000 - Services provided by medical personnel

85147000 - Company health services

Notice Value(s)

Tender Value
£45,000 Under £100K
Lots Value
£45,000 Under £100K
Awards Value
Not specified
Contracts Value
£45,000 Under £100K

Notice Dates

Publication Date
27 Aug 20263 weeks ago
Submission Deadline
14 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
10 Sep 2026 - 9 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The North Yorkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTHALLERTON
Postcode
DL7 8AD
Postcode Area
Darlington
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
TLE22 North Yorkshire
Local Authority
North Yorkshire
Electoral Ward
Romanby
Westminster Constituency
Richmond and Northallerton

Supplier Information

Number of Suppliers
1
Supplier Name

VACCINATION UK LIMITED

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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