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Hard FM Services, Operations & Maintenance

Cardiff University

This public procurement record has 3 releases in its history.

Award

12 Aug 2026 at 10:19

UK7 - Contract Details Notice
Award

30 Jul 2026 at 14:06

UK6 - Contract Award Notice
Award

30 Jul 2026 at 13:15

UK5 - Transparency Notice
Summary of the contracting process

Cardiff University procured hard facilities management services, operations and maintenance across its teaching, research, innovation and student-facing estate. The requirement covers statutory maintenance, planned preventative maintenance, reactive maintenance and remedial works at TRH, sbarc|spark, ABACWS, CSL and JOMEC in Cardiff. The estate comprises more than 48,000 square metres and includes specialist facilities and systems, including the TRH cleanroom, gas and abatement systems, hazardous operational zones and critical engineering systems. This is a building services and maintenance requirement for a supplier able to provide continuous operational cover across a varied university estate, including technically sensitive and safety-critical environments. The procurement category is services, specifically repair and maintenance services (CPV 50000000).

The procurement is complete and was awarded through a direct award to H.F.L. Building Solutions Limited. The award date was 30 July 2026 and the contract was signed on 31 July 2026. The contract runs from 12 August 2026 to 31 July 2027. The awarded value is £2,886,433.04 excluding VAT, or £3,463,719.65 including VAT. There was one completed lot. Cardiff University used the direct award to extend the existing hard facilities management contract for 12 months, maintaining statutory, planned preventative, reactive and remedial maintenance cover while the replacement procurement was completed. The award was above the relevant threshold, and the supplier was selected under the stated repeat-extension or partial-replacement rationale.

This award indicates sustained demand from Cardiff University for integrated hard facilities management across a large, diverse estate. A credible future competitor would need the operational capacity to provide statutory compliance, planned and responsive maintenance, remedial works and dependable service continuity across multiple university buildings. Relevant experience should include technically complex environments such as cleanrooms, gas and abatement installations, hazardous operational areas and critical engineering systems, alongside ordinary teaching, research and student-facing facilities. Suppliers should be able to manage planned and reactive work at estate scale, coordinate specialist engineering resources, respond to faults and maintain safe operation with minimal disruption. The requirement is particularly relevant to established building services, mechanical and electrical maintenance, and facilities management providers with experience of complex public or higher-education estates.

How relevant is this notice?

Notice Information

Notice Title

Hard FM Services, Operations & Maintenance

Notice Description

This Direct Award is to extend the current Hard FM Services contract for 12 months to maintain statutory, planned preventative, reactive and remedial maintenance cover across TRH, sbarc|spark, ABACWS, CSL and JOMEC while the replacement procurement is completed. The requirement covers over 48,000 m2 of teaching, research, innovation and student-facing space, including specialist TRH cleanroom, gas, abatement, hazardous operational zone and critical engineering systems.

Procurement Information

This Direct Award is to extend the current Hard FM Services contract for 12 months to maintain statutory, planned preventative, reactive and remedial maintenance cover across TRH, sbarc|spark, ABACWS, CSL and JOMEC while the replacement procurement is completed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d790
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076549-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£2,886,433 £1M-£10M
Contracts Value
£2,886,433 £1M-£10M

Notice Dates

Publication Date
12 Aug 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Jul 20262 months ago
Contract Period
12 Aug 2026 - 31 Jul 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 3AT
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

HFL Building Solutions

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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