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SYP Confidential Waste Disposal Services for South Yorkshire Police

South Yorkshire Mayoral Combined Authority

This public procurement record has 3 releases in its history.

Award

06 Oct 2026 at 16:53

UK6 - Contract Award Notice
TenderUpdate

03 Aug 2026 at 12:55

UK4 - Tender Notice
Tender

31 Jul 2026 at 14:08

UK4 - Tender Notice
Summary of the contracting process

South Yorkshire Mayoral Combined Authority procured confidential waste shredding and secure disposal services for South Yorkshire Police across the South Yorkshire Police force area. The service is delivered on site: confidential waste must be shredded in a purpose-built vehicle meeting current British Security Industry Association recommendations for on-site destruction. The requirement covers collection, shredding and secure disposal, with paper collection, non-hazardous waste treatment and disposal, and recycling included. The arrangement also allows for occasional bulk clear-outs, such as archive-room clearances, office moves or site closures, which may need large containers or skips beyond routine schedules. Additional secure equipment, including lockable consoles, external wheelie bins and on-site micro-cut shredders, may also be required.

The procurement is complete and was awarded to Shred Station Limited. The award date was 6 October 2026. The contract is scheduled to run from 1 November 2026 to 31 October 2028, with two possible 12-month extensions, subject to value for money and contractor performance, taking the maximum period to 31 October 2030. The awarded value is £140,000 excluding VAT (£168,000 including VAT). This was a below-threshold open competition with one lot. Four bids were received. Price and quality each carried 50% of the evaluation; quality was divided among several sub-criteria set out in the tender documents. The lot was identified as suitable for small and medium-sized enterprises.

For suppliers considering similar future work for South Yorkshire Police, the award indicates demand for a responsive, on-site confidential waste service across the force area, rather than collection for off-site shredding. A credible competitor would need a purpose-built shredding vehicle that meets current British Security Industry Association recommendations, together with secure handling and disposal arrangements. The requirement also favours the capacity to manage both routine service and irregular large-scale clear-outs, including supplying large containers or skips for archive clearances, relocations and decommissioning. Suppliers may also need to provide or lease secure consoles, heavy-duty external bins and on-site micro-cut shredders as operational or data-retention requirements change. The competition attracted four bids, including two from SMEs; the buyer assessed price and quality equally, so operational capability and a competitive offer both matter.

How relevant is this notice?

Notice Information

Notice Title

SYP Confidential Waste Disposal Services for South Yorkshire Police

Notice Description

To deliver a highly responsive Shredding and Secure Disposal Service throughout the South Yorkshire Police Force Area. On site services - all waste to be be shredded in a purpose-built shredding vehicle which complies with the most current requirements of BSIA recommendations on 'on-site' vehicles for the destruction of confidential waste.

Lot Information

Lot 1

Options: Ad-Hoc / Bulk Purges: Clear-outs of archive rooms or site closures that may require large container drops (e.g. large industrial wheelie bins and/or skips) outside regular schedules. E.g. for office relocations and/or office decommissioning. Ancillary Hardware Purchases: The right to buy or lease additional secure hardware, such as extra lockable consoles, heavy-duty external wheelie bins, or on-site micro-cut shredders should they be required. E.g. specific operational needs; changes to your internal Data Retention Policy or a statutory mandate under data protection regulations (such as FDPR) requiring immediate destruction of certain legacy archives.

Renewal: 1 x 12 months option to extend to 31/10/29 Second and final 1 x 12 months option to extend to 31/10/30 Subject to value for money assessment and contractor performance

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d8e8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094448-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90511400 - Paper collecting services

90513000 - Non-hazardous refuse and waste treatment and disposal services

90514000 - Refuse recycling services

Notice Value(s)

Tender Value
£140,000 £100K-£500K
Lots Value
£140,000 £100K-£500K
Awards Value
£140,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 2026Today
Submission Deadline
1 Sep 2026Expired
Future Notice Date
Not specified
Award Date
6 Oct 2026Yesterday
Contract Period
1 Nov 2026 - 31 Oct 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Yorkshire Mayoral Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2BQ
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE3 South Yorkshire
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

Shred Station

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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