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Community Rooms - Audio Visual

WEST YORKSHIRE FIRE AND RESCUE AUTHORITY

This public procurement record has 1 release in its history.

Planning

31 Jul 2026 at 13:33

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The West Yorkshire Fire and Rescue Authority is currently in the planning stage of a procurement process titled "Community Rooms - Audio Visual," situated in Bradford, United Kingdom. This process involves the replacement of audio-visual equipment across West Yorkshire Fire Stations with the aim to modernise facilities, enhancing accessibility for hybrid and interactive use in community engagement and training. Expressions of interest are to be submitted by 1 September 2026. The estimated contract start date is 25 January 2027, with a duration of three years. The industry category for this tender includes IT services and hardware, and the procurement is managed as a service with a special regime concession. The expected total contract value ranges between £100,000 and £125,000, and the process is aimed at soliciting market interest and capability before tendering officially begins in September/October 2025.

This tender presents significant opportunities for businesses involved in IT services and hardware, particularly those equipped to provide modern AV solutions for community engagement and training environments. Small and medium enterprises (SMEs) are particularly encouraged to express interest, as the procurement structure supports their suitability. Companies that specialise in providing interactive touchscreens, screen beam capabilities, and installation services will find this tender aligns well with their offerings. Participating in this procurement process could lead to lasting business growth by establishing long-term relationships with a public authority known for its robust service demands across a substantial area, serving over 2.2 million people in the UK. Businesses should ensure their readiness to commit to the contract term and provide initial feedback on estimated costs to reflect realistic assessments of deliverability and resource allocation. Registering with the WYFRS's E-Procurement system 'In-tend' is also recommended to streamline future engagement if competitive tender procedures proceed.

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Notice Information

Notice Title

Community Rooms - Audio Visual

Notice Description

The West Yorkshire Fire and Rescue Service (WYFRS) is inviting expressions of interest for an upcoming tender to appoint a supplier to deliver a replacement of a number of Audio-Visual requirements across West Yorkshire Fire Stations. The initiative aims to modernise facilities, improve accessibility, and support hybrid and interactive use for community engagement and training. Community rooms are essential spaces used for public engagement, internal meetings, and training. Modern AV will reduce maintenance issues, improve user experience, and align with WYFRS's strategic goals for inclusive and future-ready infrastructure. As the fourth-largest Fire and Rescue Service in the UK, WYFRS serves over 2.2 million people across 800 square miles, providing emergency coverage 24 hours a day, every day of the year. WYFRS is now looking to assess the market's interest and its ability to bid for and deliver this upcoming contract. A high-level overview of the key requirements is outlined below, although full details will be provided in the tender opportunity. A non-exhaustive overview of the core requirements is provided as follows: Each community room (approx. 19) may be equipped with an interactive touchscreen, wall mounted or on wheels, screen beam capabilities, small form factor PC and peripherals, installation services and support. The tender is expected to be issued approximately September/October 2025. The contract term may last a minimum of 3 years. The estimated cost for the full contract term is expected to be between PS100,000.00 and PS125,000.00 Suppliers interested in participating are invited to email their expression of interest to tenders@westyorksfire.gov.uk by Tuesday 1st September, and if possible, provide the following information: * Main contact name, email, and phone number for follow-up communication. * Any frameworks you are currently associated with. * Confirmation of your ability to bid within the specified time frame and your capacity to deliver the contract over the full term. * If the contract length of 3 years aligns to support availability throughout the full term * Feedback on the proposed contract costs e.g. do you deem it as realistic. * Any additional comments or feedback based on the information provided. Please note that this request for information (RFI) is not a call for competition. Further details will be made available in the official tender documents upon publication. WYFRS reserve the right to discuss requirements with any supplier beyond this initial notice before any competitive tender process is undertaken. We also recommend that you register with the West Yorkshire Fire and Rescue Service's E-Procurement system, 'In-tend,' at the following link https://sell2.in-tend.co.uk/blpd/register . This will ensure that if a competitive tender procedure is undertaken, you will already have access to the documentation once live.

Planning Information

As per description, expressions of interest are to be emailed to tenders@westyorksfire.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d8fa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072772-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

72 - IT services: consulting, software development, Internet and support

CPV Codes

44316400 - Hardware

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20265 days ago
Submission Deadline
Not specified
Future Notice Date
2 Nov 20263 months to go
Award Date
Not specified
Contract Period
25 Jan 2027 - 25 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE FIRE AND RESCUE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRADFORD
Postcode
BD11 2DY
Post Town
Bradford
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE44 Calderdale and Kirklees
Delivery Location
TLE4 West Yorkshire
Local Authority
Kirklees
Electoral Ward
Birstall and Birkenshaw
Westminster Constituency
Spen Valley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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