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Eisteddfod y Garreg Las

Pembrokeshire County Council

This public procurement record has 1 release in its history.

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31 Jul 2026 at 20:16

UK7 - Contract Details Notice
Summary of the contracting process

Pembrokeshire County Council procured site and amenity hire for Pentre'r Garreg Las, under the Eisteddfod y Garreg Las requirement. This is a services contract covering recreational, cultural and sporting activity associated with the event site. Delivery is in Pembrokeshire, Wales. The council is the buying organisation and is responsible for the public procurement. The requirement may suit businesses that provide event-site facilities, amenity hire or related support services for cultural and community events. It is focused on supplying and supporting a specific event location rather than delivering a general facilities management service across council properties. The scope is therefore relevant to event infrastructure, site services and providers able to support a temporary public-facing cultural event in Pembrokeshire.

The procurement is complete and has been awarded through a direct below-threshold procedure without competition. Eisteddfod Genedlaethol Cymru was selected as the supplier for the single lot. The award was made on 20 July 2026, and the contract was signed on the same date. The contract runs from 23 July 2026 to 12 August 2026. Its value is £57,609.37 excluding VAT, or £69,131.25 including VAT. The contract is recorded as active. The procurement concerns services classified as recreational, cultural and sporting services. The published outcome shows a direct award rather than a competitive tender, so the relevant commercial evidence is the buyer’s use of a below-threshold route for this specific event-site and amenity requirement.

This procurement demonstrates demand from Pembrokeshire County Council for temporary site and amenity provision supporting a major cultural event in Pembrokeshire. A credible future competitor would need to provide reliable event-site services at a scale suitable for a public-facing Eisteddfod, with the operational capacity to mobilise, maintain and remove facilities within a short delivery window. Relevant experience in recreational, cultural or sporting events would help demonstrate an understanding of visitor needs, public safety, site coordination and time-critical delivery. Suppliers should also be able to work effectively with a local authority and an event organisation, manage practical arrangements on an event site, and provide clear service coordination. The selected supplier is an SME, indicating that this type of requirement can be delivered by a suitably capable smaller business.

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Notice Information

Notice Title

Eisteddfod y Garreg Las

Notice Description

Site and ammenity hire for Pentre'r Garreg Las

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d968
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072946-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92000000 - Recreational, cultural and sporting services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£57,609 Under £100K

Notice Dates

Publication Date
31 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
23 Jul 2026 - 12 Aug 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Pembrokeshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PEMBROKESHIRE
Postcode
SA61 1TP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
Not specified
Local Authority
Pembrokeshire
Electoral Ward
Haverfordwest: Castle
Westminster Constituency
Mid and South Pembrokeshire

Supplier Information

Number of Suppliers
1
Supplier Name

EISTEDDFOD GENEDLAETHOL CYMRU

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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