Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Heart of the City II - Property Management

Sheffield City Council

This public procurement record has 3 releases in its history.

TenderUpdate

07 Sep 2026 at 14:47

UK4 - Tender Notice
TenderUpdate

26 Aug 2026 at 10:12

UK4 - Tender Notice
Tender

03 Aug 2026 at 12:58

UK4 - Tender Notice
Summary of the contracting process

Sheffield City Council is procuring a property management agent for multiple mixed-use blocks in Sheffield city centre. The portfolio includes commercial, residential, office and leisure assets. The required service covers estate management, compliance, tenant liaison, rent collection, service charge collection, statutory compliance, and qualitative and quantitative reporting. This is a property management services requirement, including commercial property management. Delivery is in Sheffield, making it relevant to firms with an established local operation or the capacity to manage city-centre property there. The council is replacing an existing contract, so the opportunity concerns ongoing management of an established mixed-use estate rather than a new development or construction project. The requirement is categorised as a service and is suitable for small and medium-sized enterprises.

The procurement has reached tender: Sheffield City Council invited offers through an open procedure. It is a single-lot competition. Enquiries had to be submitted by 8 September 2026 at 11:00 UTC, and tenders were due by 16 September 2026 at 12 noon UK time. The evaluation is based on price at 50%, technical assessment at 40% and social value at 10%. The estimated value is £298,000 excluding VAT, or £357,600 including VAT. The contract is scheduled to run from 1 November 2026 to 31 October 2030, with an option to extend by 12 months, to a maximum extent date of 1 November 2030. Award is expected by 9 October 2026. Electronic submission in English is allowed.

This opportunity suits established property management agents able to manage a varied city-centre portfolio spanning commercial, residential, office and leisure premises. Strong candidates will need practical capability in estate and property management, statutory and wider compliance, tenant liaison, rent and service charge collection, and producing reliable qualitative and quantitative performance reports. The evaluation gives substantial importance to both technical quality and price, while social value forms a separate part of the assessment, so bidders should be able to explain their delivery approach and social value contribution clearly. The council identifies the requirement as suitable for SMEs. TUPE applies to the contract and the published amendment says the implications concern five employees; bidders should therefore be prepared to review the relevant employee information and account for the transfer in their mobilisation and service plans.

How relevant is this notice?

Notice Information

Notice Title

Heart of the City II - Property Management

Notice Description

Sheffield City Council requires a Property Management Agent for multiple mixed-use blocks in Sheffield City Centre, covering commercial, residential, office and leisure assets. The scope is to provide a high-quality estate management service which includes compliance, tenant liaison, rent and service charge collection, statutory compliance, and qualitative and quantitative reporting mechanism.

Lot Information

Lot LOT-0000

Options: Option to extend by 12 months

Renewal: 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06d9e0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084494-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70332200 - Commercial property management services

Notice Value(s)

Tender Value
£298,000 £100K-£500K
Lots Value
£298,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20264 weeks ago
Submission Deadline
16 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2030 4-5 years
Recurrence
2032-08-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sheffield City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2HH
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE3 South Yorkshire
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...